Google Apps Backup Software Guide

Know How the Software Works to Execute Backup Process in different format such as PST, MSG, EML & MBOX.

STEP 1

Go to Start » All Programs » SysTools Google Apps Backup » SysTools Google Apps Backup

home screen
STEP 2

Welcome Screen – Once the tool is successfully installed and is ready then run it. After that user will get the Welcome screen with the option to backup provided. Click on Backup

click on Backup
STEP 3

Provide Two Backup Modes:

In two ways user can Backup the Google Apps user account data into their local machine.

Single User Backup: User can download the data of single Google Apps User account.
Domain Users: Download the data of entire Google Apps Domain users account or selected Google Apps user account.

Notes: For downloading data administrator need not to enter the password for all user accounts

backup modes
STEP 4

Single User Backup

With Single User Backup mode user can backup the data of Single Google Apps User account

single user
STEP 5

Fill Credentials: To fill the needed credentials of Single User Backup

After filling all the information, click on Register button

single user backup credentials
STEP 6

After registering your Google Apps Account, you will get a notification message to login & allow the app.

Redirect
STEP 7

Allow the Google Apps Backup tool to Download the data in your PC.

Browser Redirect
STEP 8

After allowing the App you will get the following message on browser

Browser Message
STEP 9

In next step, Software will show list of user's name & their password, then click on Next button.

user's name password
STEP 10

Select the file type in which backup is required to store in local machine:

Emails: Take backup of Google Apps emails in selected file format (PST, MSG, EML & MBOX).

file formats
STEP 11

Configure Options: you can take backup of selected Google Apps folder(s) as details:

Add Time Interval: If you want to take backup according particular date, select Add Time Interval option.

Delete after Download: If you want to delete the entire items of Google Apps after downloading items of Google Apps folders, select Delete after Download option.

configure options
STEP 12

Select Category: select the items which are required to download on local machine

Emails: Take backup of Google Apps contents in four format.

Contacts: Take backup of Google Apps contents in .vcf (vCard) file format.

Calenders: Take backup of Google Apps contents in .ics file format.

Documents: Take backup of documents in MS Office format.

  • Click on Browse button for selecting destination location.
  • Click on Start button to start downloading process.
select category
STEP 13

Get Backup Process Progress : Once the process to backup Google Apps is started, user can view the progress of process executed with username, email count, calendar count, contact count, document count report listed.

status report
STEP 14

Successful downloading completion of the Google Apps backup process.

successful notification
STEP 1

Go to Start » All Programs » SysTools Google Apps Backup » SysTools Google Apps Backup

google apps backup
STEP 2

Welcome Screen – Once the tool is successfully installed and is ready then run it. After that user will get the Welcome screen with the option to backup provided. Click on Backup

backup
STEP 3

Provide Two Backup Modes: Single User and Domain Users

backup modes
STEP 4

Domain User Backup

With Domain User Backup mode user can backup the data of Google Apps User accounts attached with the domain.

Domain user
STEP 5

Log in to Google Apps admin account and select Admin from Apps

domain user backup credentials
STEP 6

Select Security settings

domain user backup credentials
STEP 7

Go to API Permissions option.

api permission

Click on Manage Domain Wide Delegations option.

domain wide delegations

Click on Add New option.

add new option
STEP 8

You need to add the following client ID of the SysTools Google Apps Backup. Also, enter the Api-scopes to grant access for the account by the application.
Client ID: 881917370930-l5qqijk8ceuum25cc58c2ia532bol8ur.apps.googleusercontent.com
List of Apis to Add:
https://mail.google.com/,
https://www.googleapis.com/auth/drive,
https://www.googleapis.com/auth/calendar,
https://www.google.com/m8/feeds/
Click on "Authorize" button.

new client ID
STEP 9

Fill Credentials: To fill the needed credentials of Domain User Backup.

domain user backup credentials
STEP 10

Fill the ID of your Google App Domain Users account.

domain user backup credentials
STEP 11

After filling all the information, click on Register button

domain user backup credentials
STEP 12

After registering your Google Apps Account, you will get a notification message to login & allow the app.

STEP 13

Allow the Google Apps Backup tool to Download the data in your PC.

Browser Message
STEP 14

After allowing the App you will get the following message on browser

verification
STEP 15

In next step, Software will show list of user's name, select required user accounts then click on Next button.

click on Next
STEP 16

Select the file type in which backup is required to store in local machine:

Emails: Take backup of Google Apps emails in selected file format (PST, MSG, EML & MBOX).

export g suite to PST, EML, MBOX, MSG
STEP 17

Filter & Download Emails: Filter email by selecting from the highlighted options.

STEP 18

Select Category: Select the items (Emails, Contacts, Calenders & Documents.) which are required to download on local machine

Select Category
STEP 19

Folder Filter: You can take backup of selected Google Apps folder(s)

Folder Filter
STEP 20

Click on Browse button for selecting destination location. Click on Start button to start downloading process.

Browse
STEP 21

Get Backup Process Progress : Once the process to backup Google Apps is started, user can view the progress of process executed with username, email count, calendar count, contact count, document count report listed.

Backup Process Progress
STEP 22

Successful downloading completion of the Google Apps backup process.

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