How to Add Another Email Account to Outlook Client?
This guide is for anyone who is still unsure about how to add another email account to Outlook. Office 365’s email client can contain multiple email addresses; it’s true. Moreover, when you add a second email address, all of its emails are put in a separate container. So you don’t have to worry about mailboxes mixing together.
Nowadays, using multiple email addresses has become the norm. So to assist you, I have compiled this all-in-one tutorial. Here you find instructions for all platforms: PC, Mac, and mobile. So let’s get started.
Steps to Add Another Email Account on Outlook Desktop Classic
If you use the classic edition, follow these steps:
Step 1. Open Outlook > Select File (look for it in the top-left corner).
Step 2. Under “Account Information,” click on Add Account.
Step 3. Enter your email address in the provided field and click Connect.
Step 4. If prompted, enter your password and select OK or Sign in.
Step 5. Select Finish to complete the setup.
Optional Step for IMAP/POP Type Account: If you need to set up your account manually, after entering your email address, select Advanced options, then check the box for “Let me set up my account manually” and select Connect. You can then choose your account type (e.g., IMAP) and enter the server settings. This is mandatory if you are trying to migrate POP emails to Office 365.
Add a Second Account to the New Outlook Client
Note: Outlook New is now called just Outlook, so don’t get confused.
Step 1. Open Outlook on your PC > Click on the Settings cog present at the top right corner.
Step 2. Accounts > Your accounts > Add account
Step 3. Type in an account name/email address and hit continue.
Step 4. Perform the credential validation (this may vary depending on your account types).
Also See: Steps to Transfer Hotmail to Another Account Easily
Add Another Email Account to the Outlook on Mac
Step 1. Launch Outlook on Mac.
Step 2. Click on the Outlook menu at the top left corner of the screen, then select Preferences.
Step 3. In the Preferences window, click on Accounts.
Step 4. Click the + (plus) sign at the bottom left of the Accounts window.
Step 5. Then, select New Account… or Add Email Account.
Step 6. Enter your email address and click Continue or Next.
Step 7. Enter your password and click Add Account.
Step 8. Select Done to launch Outlook for Mac.
How to Add Another Email Account to the Outlook Mobile App?
These steps apply to both Android and iOS
Step 1. Launch the Outlook app, and click on the profile icon at the top right corner.
Step 2. From the left menu bar, tap the plus (+) icon.
Step 3. A fly-out menu appears from the bottom of your screen. Tap on the Add an account option.
Optional Path: Open settings > Under the General section, tap on Accounts. Tap on Add account (if you don’t see the option right away, scroll to the bottom).
Check Out: How to Do a Content Search in Office 365?
Step 4. On the Add account screen, tap the very first option (Add an email account)
Note: If you have ever configured some account that you later removed, Outlook may fetch them and show them. You can fast-track the installation of such accounts. (This feature may be restricted to Microsoft accounts.) If you don’t want these but a different account, tap on Skip.
Step 5. Enter your email address and hit continue.
You will be prompted to enter your password. (Depending on what account you are adding and the type of security settings, these steps may vary.
Step 6. You might see an Advanced Setting toggle at the bottom left; toggle it to fill in more details
Step 7. Once done, tap the checkmark icon at the top right corner.
If all the information is correct, you will see the account along with all of the messages appear in the main home screen.
Google accounts have a separate dedicated attachment mechanism on Android. The same is true for iCloud accounts on iOS.
Conclusion
This tutorial taught you how to add another email account to the Outlook client on Mac, mobile, and PC. We also covered all the scenarios where you are most likely to add multiple accounts and when it’s not possible to add more. Moreover, for the admins, we recommend that they construct a backup of all emails that users have on their Outlook account before new accounts are added. This will act as a digital safety net and help to recover from any user-induced errors.
Frequently Asked Questions
Q. Can I add a Gmail account to Outlook?
Yes, you can add Gmail, Yahoo, or any other email in the Outlook desktop or mobile client. However, the Outlook webmail has no facility to add multiple accounts.
Q. How many email accounts can I add to Outlook?
The default limit for Exchange accounts is 10, although you could edit the registry settings and increase it up to 9999 accounts, but that’s not practical. For non-Microsoft type accounts, the count is fixed; you cannot have more than 15
Q. Will I need to sign in every time to my new account after adding it to Outlook?
No, Outlook manages credentials on its own. Once you give it permissions to access your account data, you will be able to use Outlook freely. No need to sign in again. However, if you change your password, it will trigger a sign-in process for security reasons.
Q. How to set the newly added account as the default account in Outlook mobile?
You need to reorder the accounts
Open Outlook > Tap on Profile > Click the Settings cog > Choose Accounts > Tap the pencil icon at top right > Hold and drag the account you want to make default to the top of the stack.