How to Convert XML to XLSX Format? Free & Best Ways

This blog is going to explain the best and possible ways to convert XML to XLSX using Power Query, automatic conversion, manual mapping, using Python language, and online and offline XML to XLSX converter. We have mentioned complete information one by one. Read the article first, and then choose the best technique to convert XML to Excel spreadsheet.

Today, sharing data is similar to exchanging currency. Professionals, businesses, and individuals constantly use different file extensions to transfer information efficiently and error-free. XML and XLSX (Microsoft Excel) file formats are popular due to their versatility and usability when storing and transmitting data. Due to some limitations of XML files, many users look for how to convert XML to XLSX without opening file extension to streamline the work and data management.

In this stepwise guide, we will walk through the meaning of these file extensions and discover the best techniques to convert XML to Excel sheet. So, let’s dive into it.

Understanding of File Extensions: XML & XLSX Format

XML is an acronym for Extensible Markup Language, which is a plain-text-based file format. It is widely used in the storage and transportation of structured data. Moreover, this file extension contains text that is machine and human-readable. Here, users need to define tags like <person>name</person> to represent the information. Below are the features of XML:

• Pre-defined tags to save/show the data.
• It helps to organize data in a structured or hierarchical format.
• Used for the exchange of information across multiple platforms and programming languages.
• XML is widely used by many applications and operating systems to save configuration settings.

On the other hand, XLSX or .XLSX files are the default format for saving Microsoft Excel spreadsheets (from 2007 and later). This file format is a great way to manage or store structured data in rows and columns. Moreover, this simple file extension helps to represent complex data like numbers, charts, formulas, etc., in a spreadsheet format.

Some key highlights of XLSX or Excel format include:

• Used for analyzing vast data into a pivot table, formulas, charts, images, and more.
• Allows you to sort and create reports for profit, loss, budget, and other financial expenses.
• An Excel spreadsheet offers a basis for advanced formatting like fonts, styles, colors, and data validations.
• XLSX is a highly compatible file extension; it is accessible on Microsoft Excel, LibreOffice, Google Sheets, and multiple operating systems and mobile phones.

In summary, both XML and XLSX are different file extensions. However, the main purpose of developing these file formats is data exchange. Compared to XML, the XLSX file format offers various features, including freedom of formatting and better readability.

Why Convert XML to Excel Sheet?

Does manual scripting or coding for data management in XML annoy you? For novice and tech-savvy users, this can be a daunting task. Converting XML to XLSX files is beneficial for many reasons. It offers a visual representation of data and a functional environment to edit, format, and analyze the structured information.

Here are the advantages to convert XML to XLSX / XLS format:

• Better Visualization: Import XML to Excel lets users convert data into a graphical view. In this way, non-technical users can easily edit or understand the data.
• No More Coding: To manage XML files, you must have expertise in coding or structured formatting. Here, converting XML into XLSX format allows you to analyze or optimize data without manual efforts.
• Improve Compatibility: XML file requires programming tools or XML-supported parsers to read or access the data. On the flip side, XLSX is a simple extension, widely accepted by Microsoft Excel, Sheets, Power BI, LibreOffice, and more.

Overall, converting XML to XLSX allows you to access the structured data in a human-readable format. Now, let’s break down the best techniques for how to import XML to Excel securely.

How to Convert XML Files to XLSX Format?

You can easily convert and import your XML file data into XLS / XLSX format using Power Query, automatic conversion, manual mapping, using Python language, and an online and offline XML to XLSX converter. Let’s start the process one by one:

Method 1. Power Query

1. Open an Excel spreadsheet (new).
2. Choose the “Create a Blank Workbook”.
3. After that, locate and upload your XML files.
4. Next, Excel will automatically load your XML file data.
5. Select the “Load” button to import data in sheet.
6. Final step, save your as .XLSX format to convert XML to XLSX.

Method 2: Import XML to Excel (Automatic Conversion)

1. Launch your Excel application.
2. Choose the File tab from the top.
3. And then, select the “Open” >> “Browse” options.
4. Change the file type to the “All Files” option.
5. Select your XML file and choose the “Open” icon.
6. Choose the “As an XML table” option.
7. After that, Excel will map the data in rows and columns automatically.
8. Lastly, save your file as .XLSX format from “File” >> “Save As” >> “Excel Workbook (XLSX)”.

Method 3: Convert XML to Excel Manual Mapping

1. Go to the File tab in Excel sheet.
2. Choose the “Options” >> “Customize Ribbon” >> “Developer” tabs.
3. Choose the source in the XML Group.
4. Now drag the XML file elements manually into the cells.
5. Lastly, save your file in .xlsx format to convert XML to XLSX.

Drawbacks of the Manual Method

• The Excel application installation is required.
• Basic knowledge is required about both formats.
• These methods will not work with multiple XML files.
• You have to repeat the same process for each data file.

Also Read: How to Fix the “Unable to Open XML File” Issue?

Method 4: Convert XML to XLSX Using Python Language

Step 1: Open Command Prompt / Terminal and run.

pip install pandas lXML openpyxl

Step 2: Next, prepare your XML file.

Place your XML file in a folder (for example):

C:\XML-to-Excel\

├── data.XML

└── convert.py

Step 3: Create a Python Script.

Create a file named convert.py and open it in Notepad or any editor.

Step 4: Read the XML file using Python

Use the given code to import XML data:

import pandas as pd

# Load XML file

df = pd.read_XML(“data.XML”)

print(df)

Step 5: Now export XML file data to Excel by adding the code below the previous code.

df.to_Excel(“output.XLSX”, index=False)

Step 6: Run the Python script.

Open Command Prompt inside your folder and run:

python convert.py

Step 7: Finally, verify the Excel output.

Drawbacks:

• Technical and Python language required.
• Doesn’t support bulk XML to XLSX conversion.
• One wrong code can lose or make your file.

Method 5: XML to XLSX Converter for Mac & Windows

For large, nested, and invalid XML files, you should use the given solution. If you are not comfortable with manual methods and have large and multiple XML files, then download the mentioned software. This XML to XLSX converter gives you a 100% guarantee of complete and safe XML to Excel conversion. It offers different types of features and settings, which make the software the first preference of all experts to convert XML to XLSX without opening file.

From a simple interface to smooth processing, it covers all for users. Without complex coding and expertise in programming languages, you can access XML files to XLSX in just a few clicks. It helps to save your valuable time and efforts that might be lost in manual methods. Additionally, the built-in features of this XML to XLSX converter ensure protection of data, including the XML nested structure. Follow the steps of the tool to convert XML to XLSX without opening file:

How to Convert XML to Excel Sheet? Working Steps

1. Firstly, download the software through the given buttons and install the XML to XLSX converter on your system.

   

2. Import your XML files and folders to the software using the Add Files and Add Folders options.

   

3. After selecting the required XML files/folders, choose the Next icon to continue the process.

   

4. Now select the XLSX option from the saving list and browse the location to save the output data file using the Change icon.

   

5. Lastly, choose the Export button to convert XML to XLSX / XLS format. And choose the OK button to confirm the process.

   

Method 6: Online XML to XLSX Converter

If you have one or two XML files that don’t contain crucial information, then you can choose any online XML to XLSX converter tool to convert XML to Excel spreadsheet. However, when choosing them, keep these points in mind.

• Uploading your XML file data on third party server is not safe for your data.
• You can’t convert a large XML file with the online XML to XLSX converter.
• These tools can work with simple and plain XML files, which means nested files can’t be supported.
• Also, strong Internet connection is required.

Final Words

This write-up provided the best ways to convert XML to XLSX without opening file. You can easily import XML to Excel formats using the built-in direct option and the Power Query option. If you are a technical person, then you should go for the Python option. An automatic solution called XML to XLSX converter is the best option for those who don’t have any technical knowledge and have multiple large XML files to convert XML to Excel in bulk. If you have any queries or want any changes, then contact us through live chat support.