How to Export Email Addresses from Webmail? Full Guide
Overview: With the help of this blog post, users will get to know different ways to export email addresses from Webmail clients. We will cover different aspects such as why users need to extract email IDs, and manual & automated solutions to ease the bulk email extraction process. There’s one confusion that would be cleared too like after exporting Webmail data to MBOX Format, how you can extract multiple email addresses from it.
If you have to collect all your email addresses in one place, but you end up finding all your previous emails. So, lots of users use Webmail as a medium to communicate, & manage their contacts on a daily basis. However, it does not deliver a built-in feature for bulk export, and in that case the process becomes slow.
Follow this guide to know the different ways to extract email addresses from Gmail.
Reasons to Export All Emails from Webmail
Few of them are listed below to export email addresses from Webmail email clients. Once go through the points:
- Proper email list for sending marketing emails is required
- Transferring emails from one webmail account to another
- Storing customer or lead email information in one location
- Legal and company checks by storing your emails
- Protect your email attachments with a password for future use.
- Switch to different email service or hosting provider
Problems with Exporting Email Addresses
Most common webmail services including Roundcube, Horde, or any similar one:
- Do not provide export options for email address
- Complex contact and mail headers storage
- Enable export of emails but not sender or recipient logs
- Nearly impossible to manually bulk extract
That is why generally it is required to export webmail emails and then extract your email addresses from the exported data.
How to Export Email Addresses from Webmail Manually?
Find some of the manual solutions to export your email IDs with their limitations.
#1. Steps to Export all Emails from Webmail to MBOX – Using Roundcube
Here are the steps to export data to MBOX format by which Webmail users usually follow.
- Firstly, sign-in into your Roundcube Webmail account.
- Next, click on the mailbox or folder to see
- After that, click on Export button
- Now, download the mailbox as MBOX
- When you open it, you will find all email headers like:
- From
- To
- Cc
- Bcc
Drawbacks:
- Humans cannot read MBOX files
- You can’t extract email addresses directly
- Requires additional processing steps
#2. Copy Email Addresses from Webmail Manually
Some people try to open emails one by one and copy its sender or recipient addresses to export email addresses from Webmail.
- Takes lots of time to complete
- High risk that you miss certain email IDs
- Not made to deal with large mailboxes
- There is no feature to deal with any duplicate emails
This method cannot be used for fulfilling professional or business work.
Automated Way to Extract Email Addresses from MBOX
When you want to extract email IDs quickly and in large amounts through manual methods, it can be very slow to process. A safe option would be to export the webmail emails in Roundcube which stores it into an MBOX file. This will also create a backup of your mailbox. Then, you can try SysTools MBOX Email Address Extractor software. It allows you to auto-detect the MBOX file and extract all email addresses in bulk. As this will save lots of your time and reduce the chances of any mistakes. But, it also makes it possible for even non-technical persons to easily accomplish the entire process.
Quick steps to Extract Email IDs from MBOX Files
1. Just download & install our software into your system.
2. Hit on Add File(s) or Add Folder button to upload MBOX emails.
3. Here you can check your email for all it’s features like To, From, Cc, Bcc & others as required.
4. Now select your Export format then save exported emails.
5. And that’s to personalize the advanced filters as per your need.
6. Then, tap Change and select where in your destination folder you want to store the file.
7. Finally, hit Export button to extract email addresses from MBOX files.
8. You will be prompted to click OK from a dialog box when it is complete.
9. This Window will provide you with a complete status of your report.
10. Navigate to that folder where you saved your output file.
Comparing Manual vs Automated Approach to Extract Emails
Below is the structured table to compare both these methods and help you choose the right one to export email addresses from Webmail.
| Feature | Manual Methods | Professional One |
| Bulk Extraction | Not Possible | Easily bulk extract email IDs |
| Remove Duplicate Emails | No | Automatically remove |
| Accuracy | Low | High |
| Time Required | Very High | Minimal |
| Output Format | Not Structured | CSV, TXT, PDF, HTML |
| Professional Use | Not Suitable | Efficient for bulk email extraction |
Final Verdict
I hope this guide helped you to export email addresses from Webmail email clients. It is not simple as it might seem. As most Webmail apps allow you to download emails, but don’t let you extract email addresses in bulk. This is time-consuming and error-prone if you are working professionally. The best solution is to export Webmail emails into MBOX format and extract email IDs from it using our trusted software. This approach is able to extract all emails in a structured format that can be further shared easily for work purposes.