How to Export Outlook Contacts to Excel? Best Guide
Managing contact data becomes simple when the information is available in an editable format. Users cannot export Outlook contacts to Excel format directly. In this situation, you need to export Outlook contacts to CSV format and then save them as XLS/XLSX file format. This method allows users to access contact details like names, phone numbers, and email addresses in a structured format.
Whether you are a professional expert or a beginner, you may seek simple, faster, and reliable techniques to migrate contacts from Outlook to Excel file format without compromising quality. So, let’s dive in to find out the best ways to make process seamless.
Why Users Export Contacts from Outlook to Excel Format?
Several users think exporting contacts to Excel is straightforward, but it is not. Users need to migrate Outlook contacts to Excel because it offers flexibility for handling, editing, analyzing, and sharing contact data in a hassle-free way. Now, learn the common reasons:
- Allow users to create a backup of Outlook contact file.
- Quickly sort, filter, edit, and share contact data.
- Remove duplicate entries and outdated information.
- Easily migrate contacts to cloud services or mobile devices.
- Excel file format analyze, and generate reports.
After discovering the benefits of exporting contacts from Outlook to Excel, you might be wondering how to export data. Before moving to methods, let’s find out if I can migrate contact data to XLS/XLSX format.
Can I Export Outlook Contacts to Excel File?
Yes, exporting Outlook contact group to Excel file is possible using secure and reliable software. Both free and advanced tools are available to export contacts from Outlook to Excel format. Whether it’s a single or multiple contact files, the method works well in all scenarios. Now, let’s walk through instant solutions.
How to Export Outlook Contacts to Excel? Instant Technique
- Download & run the SysTools Outlook Contacts Export Tool on PC.
- Dual features: Add Files or Folders to upload Outlook contact file.
- Now, select the CSV format to export Outlook contact data.
- Click on the Export button to run the process.
- Now, open CSV file in Microsoft Excel and save it.
How to Export Contacts from Outlook to Excel Sheet? Quick Ways
Moving Outlook address book to .xls/.xlsx file format becomes easy after choosing the right approach. By using a manual or automated solution, users can export Outlook contacts to Excel format effortlessly while maintaining the original folder structure. In this section, we’ll discover both methods in an elaborated manner. Here are the methods to try:
- Built-in Import & Export Feature
- SysTools Recommended Solution
Now, let’s discuss all the methods in detail.
#1 Export Outlook Address Book to Excel Format Manually
Users who need a free and quick solution can use the built-in option of Outlook. In this method user can use the Import/Export option, which allows users to export data in CSV and then open as Excel format. This method is useful for handling small datasets and only for the XLS file format. Here are the steps to follow:
- Open MS Outlook and tap on File > Open & Export > Import/Export
- Choose Export to File and click on Next button.
- Select CSV format and click on Contacts folder.
- Now, open the converted file in a spreadsheet.
- Free and easy to use method.
- Ideal solution for handling small contact list.
- No need to install third-party software.
- No advanced feature is involved.
- Only manages small data and no XLSX format.
- High risk to data, leading to information loss.
#2 Export Outlook Contacts to Excel Sheet – Pro Software
If you are searching of secure and effective solution, try the SysTools mentioned software. It is a dedicated and trusted tool for exporting contacts from Outlook to XLS/XLSX file formats. Moreover, the software supports bulk export of contact data while maintaining original hierarchy.The tool export Outlook address book to CSV format and easily opens the output file in tabular format.
This robust tool provides advanced features to make the process effortless and does not require manual effort while exporting. Also, it allows users to use the demo version to experience all features. The software works efficiently with Windows OS. Now, let’s understand the stepwise guide
Steps to Export Outlook Contacts Group to Excel Format
- Firstly, download the SysTools recommended software on your machine.
- Pick any option: Add File or Folder to upload contact file.
- Preview the uploaded data and hit on Export button.
- Choose CSV as file format to export Outlook file.
- Set the Location path and click on Export.
- Lastly, open the output file in Excel and save it.
Core Features of Using Professional Tool
- Easily export contacts from Outlook to CSV format compatible with Excel.
- Support bulk conversion to handle multiple Outlook contact files at once.
- Preserve original folder structure without data loss.
- Offers a preview feature to view all added contacts before exporting.
- Provides a simple and intuitive interface for seamless export of address book.
- Always ensure data security and 24*7 customer support.
Commonly Asked Questions
Q1: How do I export an entire contact list from Outlook?
A: If you need to export thousands of contacts at once, then choose a professional solution that supports bulk export Outlook contacts to Excel format with just a few clicks.
Q2: Does MS Outlook include contact fields during export?
A: Outlook allows mapping of fields, but not properly, and some fields require manual mapping. It can also be time-consuming while handling large datasets.
Q3: Can I export contacts from Outlook to Excel directly?
A: Now, the XLS file format does not support direct import of Outlook contacts, which is why there is a need to export Outlook address book to CSV format and then save it in Excel format.
Q4: Why is CSV used instead of Excel format?
A: CSV (Comma-Separated Value) is fully supported by all platforms and devices. It ensures compatibility with XLS/XLSX format without facing formatting issues.
Final Words!
In the above guide, we have shared 2 best methods to export Outlook contacts to Excel format effectively. Using these techniques, users can share, edit, and analyze contact data easily. Among all the solutions, the SysTools suggested tool export contacts from Outlook to XLS/XLSX file format securely without losing important data. This solution is suitable for both professionals and beginners. So, try the software and export the contact information within a few minutes.