Google Gmail to Office 365 Migration – Move Email, Calendar, Contacts

You have your Gmail emails that you want to move to your professional Office 365 account. You are in the right place. Here, I am going to provide you with methods to migrate Gmail to Office 365.

Many people use Gmail as an email solution. Developed by Google, it is a web-based program commonly used all over the world. Users can easily create a personal account for free and can connect it to the organization account.

Office 365 is an enterprise-level suite to provide productivity and collaborative tools. Many organizations use this program to improve their internal work. Users often move their personal emails to a professional account for several reasons, which I have mentioned below.

Why Move Gmail Account Data to Microsoft 365?

Transferring emails from Gmail to Office 365 is very common for both personal and professional users. As it helps you in so many situations.

• By connecting your Gmail with Office 365, you can get the benefits of other apps like Outlook, Excel, Word, OneDrive, and SharePoint.
• Moving your emails to Microosft 365 environment provides you with several security features like Data Loss Prevention, Advanced Threat Protection, Multi-Factor Authentication, etc.
• People use Office 365 over Gmail because they have exhausted all the storage space of Google and are moving their data to the Microsoft account.
• You are switching from Google to Microosft environment. So, you also need to migrate Gmail to Office 365.

These are the common reasons behind transferring your emails into Microsoft 365. So, to move your data properly, there are some prerequisites that you must follow.

Preparations for Gmail to Office 365 Migration

Before going through the procedures, preparation is needed. To smoothly migrate your account.

• The first step is to check what you need to migrate. Here, review the total Gmail mailbox size, number of users, labels, and folder structure, attached Google Drive files, and the third-party apps that are connected to Gmail.
• Make sure the inbox is clean and clutter-free. Remove any unnecessary, unwanted, or deleted emails. Also, clear the trash folder.
• Enable IMAP on your Gmail account. As it is needed to connect your Google Mail account to Office 365.
• Ensure that you have the proper admin access to Microsoft 365. To integrate your Gmail account.
• Backup your Gmail emails before the procedure to keep your data secure when migrating them to another platform.

Carefully follow these pre-migration steps, and after that, you can start following the methods that I have explained below.

Migrate Data from Personal Gmail Account to Office 365

If you want to transfer your personal Gmail emails to your professional Microsoft 365 account. Use the Outlook application to move your data. Here are the steps.

1. First of all, start the process by enabling the IMAP option in your Gmail.
2. After that, open the Outlook desktop application. Click on the File button.
3. Select the Account Settings, then click on the New Account option.
4. Enter the Gmail account credentials and configure your account.
5. Now, I am going to export the emails by going to the File option.
6. Click on the Open & Export and then Import/Export option.
7. Choose the PST format and select the folder where your connected Gmail account emails are stored.
8. Then, export the file to your desired location.
9. In the Outlook software, connect the Office 365 account and import the exported file into the connected Microsoft 365 account.

This method is for those who want to transfer their personal Gmail emails to Office 365. However, mostly professional users use Google Workspace Gmail, and moving their emails into Office 365 requires different options.

Manually Transfer Professional Gmail Account to Microsoft 365

This method is lengthy because I have to first verify the domain in Office 365, add the user accounts, and much more. I am going to explain the method in proper phases and carefully follow them.

Phase 1: Verify the Domain of Your Office 365

To migrate email from Gmail to an Office 365 account, users need to verify the domain. That is, you need to verify that the domain used for the Gmail account is owned by you. You can perform it through these steps.

1. Go to the Admin center.
2. Click on Go to setup.
3. Select the Domain.
4. Add users.
5. Set up DNS.

Phase 2: Create a User Mailbox and Assign the License

Before creating the user mailbox, you must ensure that you have an appropriate license for the users. Follow the given process to create a user mailbox for the Gmail to Office 365 email migration process.

1. Go to the Admin center > Click Users > Select Active users > Click on More.
2. For adding a single user, select the ” Add user option, and for adding multiple users together, select Import Multiple Users. Through the CSV file, you can import the information of multiple users altogether and create the mailboxes.
3. Once you upload the file click verify the data through the Verify button.
4. After verification, select and assign an appropriate license to the user or select the option Create user without product license.

Phase 3: Establish a Communication Channel Between Gmail and Office 365

For the successful migration of data, you need to establish a communication channel between Office 365 and Gmail. Follow the steps.

1. Go to Exchange admin center > Recipients > Migration > Migration endpoints.
2. Click “+” and on the new page select IMAP.
3. Enter the IMAP Server & Settings on the IMAP migration configuration page.
4. At last, provide a migration endpoint name in the Enter general information page.

Phase 4: List the Gmail User Mailbox for Migration Batch Creation

We need to create a list of user mailboxes that we need to move from Gmail to Office 365 accounts. For creating the migration file, you must know the passwords of all the Gmail users ‘ accounts. The temporary password can be assigned for migration, but only the administrator can change the password of the user account.

1. Sign in to the Google Admin Console.
2. Go to Users and select the list of users from the admin center.
3. Collect and write down the email addresses of users’ mailboxes to which you need to migrate.
4. Create the Excel sheet using the collected addresses and users’ passwords and save it as CSV.

Phase 5: Create the Migration Batch for Gmail to Office 365 Migration

For the migration of Gmail to Office 365, a migration batch with Gmail mailboxes is to be created.

1. Go to Admin center and select Exchange.
2. Navigate to Recipient > Migration.
3. Click on “+” and choose Migrate to Exchange Online.
4. Select IMAP migration. Click Next and browse the CSV file on the Select the user’s screen.
5. Gmail shows the mailboxes after the validation is completed.
6. Select the previously created migration point on Set the migration point.
7. Continue with the default values in the IMAP migration configuration window.
8. Go to the Move configuration page & provide the migration batch name
   On the Start, the batch page provides the required options and starts Gmail to Office 365 email migration.

Phase 6: Update DNS Record

The email system has a DNS record for fetching the exact address of email delivery. This MX record will be pointed to the Gmail account, so you need to change it to Office 365 for migration. So the email will be delivered to the Office 365 account.

1. Go to Admin center > Settings.
2. Click on Domain and select Domain name.
3. Finally, the notification shows “Setup completed“.

After reading the above section, you will understand that the manual method is too lengthy and also takes time to complete the process. The most important part of the manual method is they are free of cost, but if you miss any step or make a mistake in any step will cause the failure of the migration process. This is the main reason most users consider the manual method the most tiring process. Don’t worry, we have the appropriate solution to all these problems. Just continue reading.

Professional Solution to Move Email from Gmail to Office 365

SysTools G Suite to Office 365 Migrator is an ideal solution for fast and secure data migration of Gmail to Office 365. The tool helps users to migrate their emails, Contacts, and Calendar data from their Gmail account to Office 365 through simple steps. Also, the software is embedded with expert features like the Date filter, which allows the selective migration of Gmail data. Through the application impersonation, the user can move single or multiple Gmail account data simultaneously. In the section below, we will discuss the descriptive working of the tool and how it will help the users.

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Steps to Google Mail to Microsoft 365

1. After starting with the tool, you will get a welcome screen in the software interface.
2. From the workload category, make your desired selection by choosing from the Email, Document, Contact, and Calendar.
3. Here, the user can now apply the desired filters and then proceed further.
4. In the Source window, enter the Admin Email, Service Account, and the Certificate file. Hit the Validate button to authenticate the permissions.
5. Likewise, in the destination screen, enter the Admin Email and application ID to validate the added information.
6. From the Users screen, avail from the three options available to add users and validate them.
7. Ultimately, click on the Start Migration button to begin the Google Gmail to Office 365 migration.

Conclusion

Users are constantly searching for methods to move emails from Gmail to Office 365 accounts. In this blog, we discuss both manuals as well as tool-based automated solutions for Google Gmail to Office 365 migration. Select anyone with whom you are more comfortable. Although we recommend the automated solution for quick and safe migration of data.