Save Outlook Emails to Hard Drive With Attachments – Four Best Techniques

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Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On August 25th, 2022
Reading Time 7 Minutes Reading

Taking backup and save Outlook emails to hard drive or external hard drive is dependent on the configured protocol. Different steps for IMAP Configured Outlook and POP configured Outlook.

User Query 1:My laptop is having some issues regarding Outlook for the last few days. Though most of the applications are running fine, Outlook and two other programs are not running. The technician suggested that it can be due to some virus attack and asked to save the Outlook emails for safety. Is there any easy way to save emails from Outlook to hard drive. If yes, then please let me know.

User Query 2:Due to some hard disk error, I need to change my hard disk and transfer all my data to a new hard drive. Since I am an Outlook user, all my Outlook data is stored in the HDD. I am looking for a solution to backup Outlook emails to hard drive. If any member of the forum is aware of any methods, kindly share it with me. Thanks in advance.

Queries similar to the above-mentioned ones are very common these days. The reason might be that more people are getting interested or facing the need to save Outlook 2016, 2013, 2010, 2007 emails to hard disk.

If you have the requirement but do not know the solution, your trouble knows no bound. To address this problem, this post will talk about how to archive Outlook emails to external hard drive. Before the main discussion, we will see why people want to save Outlook data in a hard drive.

Why Users Want to Backup Outlook Emails to Hard Drive?

Here are some of the main reasons why people may need to save Outlook emails to hard drive.

  • Data Backup: The importance of data backup is beyond description. In order to save valuable data from any kind of data loss, data deletion, or data theft, users often want to back up their Outlook emails by saving in the hard disk.
  • Data Sharing: Users who have the necessity of sharing bulk Outlook emails may just want to save in the HDD and then transfer to the recipient. For them, saving emails to hard drives with attachments is a good option.
  • Data Transfer: Users who are switching to a new PC need to transfer their data from the old computer to the new one. These users have to save emails from Outlook to hard drive for data migration.

How to Save Outlook Emails to Hard Drive Using Multiple Easy Techniques?

If you are interested in backing up your Microsoft Outlook data, then you have multiple options. Either you can use the automated and efficient tool or you can use Outlook Import Export Wizard to export the data. Apart from these, you can copy the Outlook data file directly from the location and then save it in the internal or external hard disk. In this part, we will discuss all four methods in detail.

Backup IMAP Outlook Mailbox to Hard Drive

As we have mentioned earlier, the main purpose of saving Outlook contacts, emails, calendar to hard disk is to back up and data transfer. During some problematic situations, this saved Outlook data can be used in another system. When it comes to exporting the OST file to the hard drive, the problem arises.

We all know that the OST file does not function on any system apart from its native one. If users have an OST file in their system and want to save them in their hard disk, the best way is to export data from OST File to PST using the cited tool. Follow these steps to save OST files in hard drive.

Steps to Save Outlook OST Files to External Hard Drive

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Step 1. Download and install the software on your computer and click on the Add File button.

archive outlook emails to external hard drive

Step 2. Add the OST file (IMAP Outlook) you have on your system.

browse or search

Step 3. Preview complete data with all attributes into the software preview panel and click on the Export button.

Export to Save Emails to hard disk

Step 4. Select the PST radio button and browse the destination location of the converted file. It can be any folder of your hard drive.

save files to computer

Step 5. Now you have a PST file saved on your computer. You can save it on the same computer hard drive or you can transfer it to the external hard drive.

save outlook mails

Important Note:
  • If the users have their Microsoft Outlook data stored in the PST file, then they can use SysTools PST to PDF Converter to export their email messages in PDF format.
  • If you want to save all Outlook attachments from emails, contacts, tasks, journals, etc. Then, make use of SysTools Outlook Attachment Extractor. Using this software, one can efficiently download attachments from PST, OST, and BAK files in no time.

Steps to Save Emails from PST to Hard Drive are;

If you have stored Outlook emails in PST file and want to save them into external hard disk, then you can use the SysTools PST File Converter tool.

Step 1. Download and Install the software on your PC.

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Step 2. Select PST file having emails to export.

add pst file

Step 3. Choose desired file format like PDF, TXT, DOC, etc.

save outlook emails to hard drive

Step 4. Save location to save the exported data.

save exported file

Step 5. Click on the Export button to start the process.

archive outlook emails to external hard drive

Archive Outlook Emails to External Hard Drive Using Import/Export Wizard

This is another seamless method to backup Outlook 2010, 2013, 2016 emails, to computers. This method is mainly used for saving PST files. This technique is conducted using the Import Export Wizard of Outlook. Users can follow the below guideline to perform this method.

  1. Open MS Outlook and log in to it using your credentials.
  2. Click on the File tab. Then select Open and Export >> Import / Export.
  3. This will make ‘Import and Export Wizard’ appear on your screen. Click on Export to a file option >> Next.
  4. Then select Outlook Data File (.pst) >> Next.
  5. If you want to save Outlook emails to external hard drive connect it to your system at this point.
  6. Click Browse and select the location where you wish to save that file. Add a name for the file and then click OK.
  7. Your Outlook emails will be saved in the hard drive.

Manually Save Emails from Outlook to Hard Drive

In this method, users need to copy the Outlook data manually from its default location and then transfer it to any other internal or external location. Here is the detailed instruction of how to transfer Outlook data to the new computer:

  1. First, we have to find out the location where Outlook saves its emails. For that, open Outlook and click on File >> Account Settings.
  2. Select the Data File tab to see the location of the Outlook data file.
  3. Go to the exact location and copy the file to any internal or external storage.

Summarization

Data backup and data transfer both have become significant in our modern life. Sometimes, users want to save Outlook emails to hard drive while changing their company or for backup purposes.

In that case, if they do not know the method, the situation becomes quite critical for them. To save these Outlook users, the post shared four simple ways to backup emails from Outlook 2019, 2016, 2013, 2010 to computer.

Using any of these methods, users can easily save emails from Outlook to hard drive. Since the last two methods need technical knowledge of the user, choosing the first method for backup is the safe choice for the users.

Queries Resolved by This Blog:

  • How to save multiple emails from Outlook 2010 to hard drive?
  • How to backup Outlook 2013 emails to external hard drive?
  • Save emails from Outlook 2016 to hard drive
  • How to save outlook 2007 emails to external hard drive?
  • Archive Outlook emails to external hard drive
  author

By Kumar Raj

A versatile writer with the vast knowledge of technology helps to reduce the gap between a user and technology. Provides easy and reliable ways to resolve multiple technical issues, which users encounter in their day-to-day life.