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Steps to Import PST, EML, & MSG Data File to Office 365 Archive

Follow Step by Step working of the Tool.

Pre-Requisites

  • Create Console Project in Office 365. Read more...
  • Microsoft .NET Framework 4.8.0 or above
  • Microsoft Visual C++ Redistributable Latest (Visual Studio 2015, 2017, 2019, and 2022) Should Be Installed. Download

 


Following are the Steps to Perform PST to Office 365 Archive Import

STEP 1

Download & Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

SysTools Import Tool

STEP 2

Select "Outlook" as source platfrom & "Office 365" as destination platfrom.

Source & Destination

STEP 3

In the same screen, Select Email as category under Workload Selection.

Workload Selection

Using the Date-Range Filter option, you can perform the date based selective import of emails. Click on Next.

Workload Selection

STEP 4

You will now come to Source screen where you have to select the folder path where the Outlook PST files are stored.

You have to put these files in their respective folders (created with the name of target O365 or Microsoft 365 email IDs) as described below:

Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named pst.

Create PST folder

Here each user must have their own seperate folder like shown in the image.

Select user Folder

Each username folder has its own unique PST file.

View PST Files

The overall structure should resemble the following:

E:/PST/[email protected]/(put all PST files of user1)
E:/PST/[email protected]/(put all PST files of user2)
E:/PST/[email protected]/(put all PST files of user3)
etc...

And then select the folder "E:/PST/" into our tool as "Import Folder Path".

Browse PST Folder

STEP 5

After selecting the path, click on "Validate" button to validate permissions.

validate-files

After validating, the permissions will be granted to the source platform. Click on Next.

files-validated

STEP 6

Enter the Office 365 admin email account & application ID for destination.

Add Destination Credentials

STEP 7

Click on Validate to ensure that the given credentials are correct.

Validate Credentials

After validating, the permissions will be granted to the admin account. Click on Next.

Credentials Validated

STEP 8

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

  • Fetch Users: It will automatically fetch users from Source.
  • Import Users: This will import users through CSV.
  • Download Template: This downloads a template to be used as a sample for creating CSV file.

users Tab

Fetch Users: It will fetch all the users from Source domain.

Fetch Users

Import Users: This will import users through CSV.

Import Users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

Download Template

STEP 9

The list of source users is now displayed on the screen.

Users List

You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.

Show Selected Users

STEP 10

Now Users need to Add the Destinarion User Accounts. Users have two options for this:

  • User List Template
  • Import Users

User List Template: In this option, you will get a sample CSV file in which you can add source users manually.

Template Download

Import Users: This will import users through CSV.

Users Import

STEP 11

Click on Validate to authorize selected user source & destination account(s).

Validate Users

Once the users are validated, Click on "OK" button.

Users Validated

STEP 12

Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.

Priority Import

STEP 13

Finally, Click on Start Import button to start the import process.

Start Import

The software shows the notification that import is started.

Import Started

Users can track the status of the import task in the "In Progress" tab.

Import In-Progress

In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.

Import Pending

Users can see the final import status in the "Completed" tab.

Import Completed

STEP 14

After successful import, Click on Download Report button.

  • Summary Report - The summary report downloads a single report displaying all the user accounts along with import details of emails.
  • Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their import details.

Download Report

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.

Summary Report

Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.

Detailed Report

Choose the destination location where you want to save the Detailed Report.

Save Detailed Report

STEP 15

Re-Run Import option is also provided in order to perform the import again.

  • Retry Failed Items: To import the data which didn't get downloaded.
  • Re-Run Full Import: To perform the entire import process again.
  • Delta Import: To import the newly arrived data without duplication.

Re-Run Import

STEP 16

To view the end result login to Microsoft 365 where you imported the PST data and open Outlook.

Here you will see that the entire folder structure is within the In-Place Archive subsection.

On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.

Emails:

Before:

email before

After:

email after

Following are the Steps to Perform EML to Office 365 Archive Import

STEP 1

Download & Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

SysTools Import Tool

STEP 2

Select "File System" as source platfrom & "Office 365" as destination platfrom.

Source & Destination

STEP 3

In the same screen, Select Email as category under Workload Selection. EML file only stores the emails.

Workload Selection

STEP 4

You will now come to Source screen where you have to select the folder path where the EML data is stored.

Here, you need to create folders with name of target O365 email IDs. Further, these folders should have Workload folders as shown below: Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named eml.

eml Folder


Each user should have their own seperate folder.

User Folder


For Emails:

a seperate Email folder should be made

Email Folder


This folder can contain further subfolders as well.

Sub Folders


Which inturn contain their respective *.eml files.

eml Files

In the end the folder structure should resemble the following:

E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user1)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user2)
E:/eml/[email protected]/Email/SubFolder/ (put all Email (.eml) files of user3)
etc...

Browse PST Folder

STEP 5

After selecting the path, click on "Validate" button to validate permissions.

validate-files

After validating, the permissions will be granted to the source platform. Click on Next.

files-validated

STEP 6

Enter the Office 365 admin email account & application ID for destination.

Add Destination Credentials

STEP 7

Click on Validate to ensure that the given credentials are correct.

Validate Credentials

After validating, the permissions will be granted to the admin account. Click on Next.

Credentials Validated

STEP 8

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

  • Fetch Users: It will automatically fetch users from Source.
  • Import Users: This will import users through CSV.
  • Download Template: This downloads a template to be used as a sample for creating CSV file.

users Tab

Fetch Users: It will fetch all the users from Source domain.

Fetch Users

Import Users: This will import users through CSV.

Import Users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

Download Template

STEP 9

The list of source users is now displayed on the screen.

Users List

You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.

Show Selected Users

STEP 10

Now Users need to Add the Destinarion User Accounts. Users have two options for this:

  • User List Template
  • Import Users

User List Template: In this option, you will get a sample CSV file in which you can add source users manually.

Template Download

Import Users: This will import users through CSV.

Users Import

STEP 11

Click on Validate to authorize selected user source & destination account(s).

Validate Users

Once the users are validated, Click on "OK" button.

Users Validated

STEP 12

Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.

Priority Import

STEP 13

Finally, Click on Start Import button to start the import process.

Start Import

The software shows the notification that import is started.

Import Started

Users can track the status of the import task in the "In Progress" tab.

Import In-Progress

In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.

Import Pending

Users can see the final import status in the "Completed" tab.

Import Completed

STEP 14

After successful import, Click on Download Report button.

  • Summary Report - The summary report downloads a single report displaying all the user accounts along with import details of emails.
  • Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their import details.

Download Report

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.

Summary Report

Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.

Detailed Report

Choose the destination location where you want to save the Detailed Report.

Save Detailed Report

STEP 15

Re-Run Import option is also provided in order to perform the import again.

  • Retry Failed Items: To import the data which didn't get downloaded.
  • Re-Run Full Import: To perform the entire import process again.
  • Delta Import: To import the newly arrived data without duplication.

Re-Run Import

STEP 16

To view the end result login to Microsoft 365 where you imported the data and open Outlook.

Here you will see that the entire folder structure is within the In-Place Archive subsection.

On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.

Emails:

Before:

email before

After:

email after

Following are the Steps to Perform MSG to Office 365 Archive Import

STEP 1

Download & Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

SysTools Import Tool

STEP 2

Select "MSG" as source platfrom & "Office 365" as destination platfrom.

Source & Destination

STEP 3

In the same screen, Select Email as category under Workload Selection.

Workload Selection

STEP 4

You will now come to the Source screen where you have to select the folder path where the MSG files are stored.

You have to put these files in their respective folders (created with the name of target O365 or Microsoft 365 email IDs) as described below:

Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named msg.

Create MSG folder

Here each user must have their own seperate folder like shown in the image.

Select user Folder

Each username folder has its own Email folder.

View Email Folder

The overall structure should resemble the following:

E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user1)
E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user2)
E:/msg/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user3)
etc...

Within the Email folder there can exist multiple subfolders.

Navigate Subfolders

Each subfolder can have its own set of unique MSG files which can be accessed individually.

View MSG files

Once Source level file formatting is as per the given criteria select the folder "E:/msg/" into our tool as "Import Folder Path".

And then select the folder "E:/MSG/" into our tool as "Import Folder Path".

Browse PST Folder

STEP 5

After selecting the path, click on "Validate" button to validate permissions.

validate-files

After validating, the permissions will be granted to the source platform. Click on Next.

files-validated

STEP 6

Enter the Office 365 admin email account & application ID for destination.

Add Destination Credentials

STEP 7

Click on Validate to ensure that the given credentials are correct.

Validate Credentials

After validating, the permissions will be granted to the admin account. Click on Next.

Credentials Validated

STEP 8

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

  • Fetch Users: It will automatically fetch users from Source.
  • Import Users: This will import users through CSV.
  • Download Template: This downloads a template to be used as a sample for creating CSV file.

users Tab

Fetch Users: It will fetch all the users from Source domain.

Fetch Users

Import Users: This will import users through CSV.

Import Users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

Download Template

STEP 9

The list of source users is now displayed on the screen.

Users List

You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.

Show Selected Users

STEP 10

Now Users need to Add the Destinarion User Accounts. Users have two options for this:

  • User List Template
  • Import Users

User List Template: In this option, you will get a sample CSV file in which you can add source users manually.

Template Download

Import Users: This will import users through CSV.

Users Import

STEP 11

Click on Validate to authorize selected user source & destination account(s).

Validate Users

Once the users are validated, Click on "OK" button.

Users Validated

STEP 12

Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.

Priority Import

STEP 13

Finally, Click on Start Import button to start the import process.

Start Import

The software shows the notification that import is started.

Import Started

Users can track the status of the import task in the "In Progress" tab.

Import In-Progress

In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.

Import Pending

Users can see the final import status in the "Completed" tab.

Import Completed

STEP 14

After successful import, Click on Download Report button.

  • Summary Report - The summary report downloads a single report displaying all the user accounts along with import details of emails.
  • Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their import details.

Download Report

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.

Summary Report

Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.

Detailed Report

Choose the destination location where you want to save the Detailed Report.

Save Detailed Report

STEP 15

Re-Run Import option is also provided in order to perform the import again.

  • Retry Failed Items: To import the data which didn't get downloaded.
  • Re-Run Full Import: To perform the entire import process again.
  • Delta Import: To import the newly arrived data without duplication.

Re-Run Import

STEP 16

To view the end result login to Microsoft 365 where you imported the data and open Outlook.

Here you will see that the entire folder structure is within the In-Place Archive subsection.

On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.

Emails:

Before:

email before

After:

email after

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