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Import PST to Office 365 - Software Guide

Follow the step-by-step guide & import Outlook PST files to Office 365 Platform

Pre-Requisites

  • Create Console Project in Office 365. Read more...
  • Microsoft .NET Framework 4.8.0 or above

 


STEP 1

Download & Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

SysTools Import Tool

STEP 2

Select "Outlook" as source platfrom & "Office 365" as destination platfrom.

Source & Destination

STEP 3

In the same screen, Select the Categories you want to import to Office 365 under Workload Selection.

Workload Selection

STEP 4

Using the Date-Range Filter option, you can perform the date based selective import of the mailbox data. Click on Next.

Set Date Filter

STEP 5

You will now come to Source screen where you have to select the folder path where the Outlook PST files are stored.

You have to put these files in their respective folders (created with the name of target O365 or Microsoft 365 email IDs) as described below:

Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named pst.

Create PST folder

Here each user must have their own seperate folder like shown in the image.

Select user Folder

Each username folder has its own unique PST file.

View PST Files

The overall structure should resemble the following:

E:/PST/[email protected]/(put all PST files of user1)
E:/PST/[email protected]/(put all PST files of user2)
E:/PST/[email protected]/(put all PST files of user3)
etc...

And then select the folder "E:/PST/" into our tool as "Import Folder Path".

Browse PST Folder

STEP 6

Click on Validate to ensure necessary permissions are given to the files.

validate-files

After validating, the permissions will be granted to the source platform. Click on Next.

files-validated

STEP 7

Enter the Office 365 admin email account & application ID for destination.

Add Destination Credentials

STEP 8

Click on Validate to ensure that the given credentials are correct.

Validate Credentials

After validating, the permissions will be granted to the admin account. Click on Next.

Credentials Validated

STEP 9

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

users Tab

Fetch Users: It will fetch all the users from Source domain.

Fetch Users

Import Users: This will import users through CSV.

Import Users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

Download Template

STEP 10

The list of source users is now displayed on the screen.

Users List

You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.

Show Selected Users

STEP 11

Now Users need to Add the Destinarion User Accounts. Users have two options for this:

User List Template: In this option, you will get a sample CSV file in which you can add source users manually.

Template Download

Import Users: This will import users through CSV.

Users Import

STEP 12

Click on Validate to authorize selected user source & destination account(s).

Validate Users

Once the users are validated, Click on "OK" button.

Users Validated

STEP 13

Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.

Priority Import

STEP 14

Finally, Click on Start Import button to start the import process.

Start Import

The software will show you the notification that import is started.

Import Started

Users can track the status of the import task in the "In Progress" tab.

Import In-Progress

In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.

Import Pending

Users can see the final import status in the "Completed" tab.

Import Completed

STEP 15

After successful import, Click on Download Report button.

Download Report

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.

Summary Report

Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.

Detailed Report

Choose the destination location where you want to save the Detailed Report.

Save Detailed Report

STEP 16

Re-Run Import option is also provided in order to perform the import again.

Re-Run Import

STEP 17

To view the end result login to Microsoft 365 where you imported the data and open Outlook.

Here you will see that the entire folder structure is within the lable subsection like it was at the source.

On comparing the before and after images of the Microsoft 365 portal we can clearly see that all new data is in its requested spot.

First we have emails

Before:

email before

After:

email after

Same is the case for contacts.

Before:

calendar before

After:

contacts after

Likewise calendar data is updated too.

Before:

calendar before

After:

calendar after

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