A Step-by-Step Guide to Import Outlook Calendar to Zimbra Desktop

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On October 8th, 2022
Reading Time 6 Minutes Reading

Do you want to move calendar from Outlook email client to Zimbra? Are you one of those guys for whom the calendar plays a very vital role in their day-to-day life? With the change in an email client, you must need to transfer your Outlook data to Zimbra. To import Outlook calendar to Zimbra, follow the blog.

All business users know, that Outlook is one of the best personal information managers, available as a program of MS Office suite. But, the desktop version of Microsoft Outlook is not free. Due to this, many users around the globe looking for a free email client for managing their emails just like Outlook.

For this, the Zimbra desktop is the best choice. It is free of charge and an open-source mail program. It is capable to provide the facility to manage & access email accounts in an offline and online environment. The Zimbra email application is brimming with useful functionality as it runs on a wide range of platforms i.e., Windows, Linux, and Mac.

The users who are planning to import calendar from Outlook to Zimbra application, there is a requirement to migrate data from PST to Zimbra. As we know, calendars are very important to manage important events and meetings. Therefore, in this article, we will majorly focus on Outlook calendars. So, in the subsequent section, readers will know some suitable methods to import Outlook PST to Zimbra application with ease.

Related Solution: Import Outlook Calendar to Yahoo Mail

Manual Method to Import Outlook Calendar to Zimbra Using Outlook Application

Here, we have discussed a step-by-step guide in order to move calendar entries from Outlook to Zimbra. This solution is classified into two steps:

Step 1: Export Calendar From Outlook

  1. Launch the Outlook application on your Windows System
  2. In Outlook, open the Calendar that you wish to move to Zimbra
  3. Now, you need to click on the File tab and select the Save Calendar option from the Menu
  4. After that, select a Destination Location to save the resultant file and type a suitable name for the output iCalendar file under the File Name box
  5. Next, you will view details of the calendar such as Date Range, Name of Calendar, etc. If you are satisfied with the details, then move to step 7. Otherwise, proceed to the Next instruction
  6. Click on the More Options button to modify the settings. Here, you can set the Date Range in the Calendar that you want to Add in an iCal file
  7. Next, click on OK >> Save.

The next step in the process to import Outlook calendar to Zimbra is to move the extracted ICS file to the Zimbra desktop. Go through the next section to know the exact method.

Step 2: Import Outlook Calendar in Zimbra Desktop

  1. Exit from the Outlook application and open your Zimbra account
  2. Now, you need to click on the Preferences tab
  3. After that, select the Import/Export option
  4. Next, browse the .ics/iCal file that was created in the above step under the Import section
  5. You have an option to import the file either in an already existing calendar or create a new calendar for it. Then, click on OK to continue the process
  6. Finally, you need to click on Import >> OK.

The technique which is discussed above is the manual solution to import Outlook calendar to Zimbra. But there are many advanced options available. Just like one of them is discussed in the next part.

Related Solution: Import Outlook Calendar to iPhone / iPad Calendar

Automated Solution to Move Calendar Entries to Zimbra Without Outlook Client

Outlook saves all of its data items such as contacts, and calendars in a PST file located on the local drive. So, whenever users want to export Outlook PST in Zimbra, there is a need for PST to ICS conversion. This can be only done by automated software.

For this, Outlook PST File Converter is the finest tool. It is capable of successfully importing the Outlook Calendar into the ICS file. This file format is further supported by the Zimbra client. The powerful algorithm of software can scan orphan PST files and save the Outlook Calendar entries in .ics format without its supportive application. Moreover, the tool is available for Windows as well as for the Mac platform. Here is the complete procedure mentioned to import Outlook calendar to Zimbra Desktop.

For Windows OS

Free Download Purchase Now

For Mac OS

Free Download Purchase Now

Tip: Apart from importing calendar from Outlook into Zimbra, this utility also supports other file conversions. If you want to convert PST to MSG files or PDF format, use the tool.

Steps to Save Outlook Calendar in Zimbra via ICS File Format are:

Step 1. First, you need to download the tool and launch it on your system

Step 2. Click on Add File in order to add the Outlook PST file

add outlook pst file

Step 3. In case, if the PST file is highly corrupted, then check the box corresponding to Advance Scan. It is used to scan the damaged PST file

scan pst

Step 4. Now, you need to click on the Calendar folder and if you want to import selective Outlook calendar entries in Zimbra then check the checkbox that you want and click on Export

Import Outlook Calendar to Zimbra via ICS

Step 5. Select the ICS format from the list. After that, browse a new location for the resultant .ics file

select ics format

Step 6. Finally, click on the Export button to start the process to import the Outlook calendar to Zimbra.

Outlook Calendar to Zimbra

Once the user gets the .ics file, they can simply export that file in Zimbra via. Inbuilt Import tool.

Bringing It All Together

Considering the user’s need of migrating from Outlook to the Zimbra application. In this article, we have discussed a manual way to import calendar entries from Outlook to Zimbra Desktop. But, users cannot use this workaround without the help of the Outlook program.

So, we also discussed an alternate solution to import Outlook calendars to Zimbra. The advantage of PST to ICS Tool is, that users can operate the task in the absence of the Outlook client. It only requires the Outlook data file to export Outlook Calendar in Zimbra Calendar supported format.


By Kumar Raj

He is an ardent tech enthusiast and has a specialization in simplifying complex tech topics. With a knack for staying ahead of the curve, he provides readers with up-to-date insights into the ever-evolving tech world. When he is not writing, he enjoys exploring new gadgets and is actively engaged in tech communities.