A Step-by-Step Guide to Import Outlook Calendar to Zimbra Desktop

Paige Richard | Modified: 2018-09-11T12:46:43+00:00 | MS Outlook|
Import Outlook Calendar to Zimbra

Do you want to move calendar from Outlook email client to Zimbra? Are you one of those guys for whom calendar plays a very vital role in their day-to-day life? With the change in email client, you must need to transfer your Outlook data to Zimbra. To import Outlook calendar to Zimbra, follow the blog.

All business users know, Outlook is one of the best personal information manager, available as a program of MS Office suite. But, the desktop version of Microsoft Outlook is not free. Due to which, many users around the globe looking for a free email client for managing the emails just like Outlook. For this, Zimbra desktop is the best choice. It is free of charge and open source mail program. It is capable to provide the facility to manage & access email account in an offline and online environment. The Zimbra email application is brimming with useful functionality like it run on wide range of platforms i.e., Windows, Linux, and Mac.

The users who are planning to import calendar from Outlook to Zimbra application, there is a requirement to migrate data from PST to Zimbra. As we know, calendars are very important to manage the important events and meetings. Therefore, in this article, we will majorly focus on Outlook calendars. So, in the subsequent section, readers will know some suitable method to convert Outlook PST to Zimbra application with an ease.

Related Solution: Import Outlook Calendar to Yahoo Mail

Manual Method to Import Outlook Calendar to Zimbra Using Outlook Application

Here, we have discussed a step-by-step guide in order to move calendar entries from Outlook to Zimbra. This solution is classified into two steps:

Step 1: Export Calendar From Outlook

  1. Launch Outlook application on your Windows system.
  2. In Outlook, open Calendar that you wish to move in Zimbra.
  3. Now, you need to click on the File tab and select Save Calendar option from the menu.
  4. After that, select a destination location to save the resultant file and type a suitable name for output iCalendar file under the File Name box.
  5. Next, you will view details of the calendar such as Date Range, Name of Calendar etc. If you are satisfied with the details, then move to step 7. Otherwise, proceed to the next instruction.
  6. Click on More Options button to modify the settings. Here, you can set the date range in Calendar that you want to add in an iCal file.
  7. Next, click on OK >> Save.

The next step in the process to import Outlook calendar to Zimbra is to move the extracted ICS file in the Zimbra desktop. Go through the next section to know the exact method.

Step 2: Import Outlook Calendar in Zimbra Desktop

  1. Exit from the Outlook application and open your Zimbra account.
  2. Now, you need to click on the Preferences tab
  3. After that, select the Import/Export option.
  4. Next, browse the .ics/iCal file that was created in the above step under the Import section.
  5. You have an option to import the file either in an already existing calendar or create a new calendar for it. Then, click on OK to continue the process.
  6. Finally, you need to click on Import >> OK.

The technique which is discussed above is the manual solution to import Outlook calendar to Zimbra. But there are many advanced options available. Just like one of them is discussed in the next part.

Automated Solution to Move Calendar Entries to Zimbra Without Outlook Client

Outlook saves all of its data items such as contacts, calendars in PST file located on the local drive. So, whenever users want to export Outlook PST in Zimbra, there is a need of PST to ICS conversion. This can be only done by an automated third-party software.

For this, Outlook PST File Converter is the finest tool. It is capable to successfully convert the Outlook Calendar in ICS file. This file format further supported by Zimbra client. The powerful algorithm of software can scan orphan PST file and save the Outlook Calendar entries in .ics format without its supportive application. Moreover, the tool is available for Windows as well as for the Mac platform. Here is the complete procedure mentioned to import Outlook calendar to Zimbra Desktop.

Tip: Apart from converting calendar from Outlook into Zimbra, this utility also supports other file conversions. If you want to convert PST to MSG files or PDF format, use the tool.

Steps to Save Outlook Calendar in Zimbra via ICS File Format are:

Step 1. First, you need to download the tool and launch on your system.

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Step 2. Click on Add File in order to add Outlook PST file.

add outlook pst file

Step 3. In case, if the PST file is highly corrupted, then check the box corresponding to Advance Scan. It is used to scan the damaged PST file.

scan pst

Step 4. Now, you need to click on Calendar folder and if you want to import selective Outlook calendar entries in Zimbra then check the checkbox that you want and click on Export.

Import Outlook Calendar to Zimbra via ICS

Step 5. Select the ICS format from the list. After that, browse a new location for the resultant .ics file.

select ics format

Step 6. Finally, click on Export button to start the process to import Outlook calendar to Zimbra.

Outlook Calendar to Zimbra

Once the user gets the .ics file, they can simply export that file in Zimbra via. Inbuilt Import tool.

Bringing It All Together

Considering the users need of migrating from Outlook to Zimbra application. In this article, we have discussed a manual way to convert calendar entries from Outlook to Zimbra Desktop. But, users cannot use this workaround without the help of the Outlook program. So, we also discussed an alternate solution to import Outlook calendar to Zimbra. The advantage of PST to ICS Converter is, users can operate the task in the absence of Outlook client. It only requires the Outlook data file to export Outlook Calendar in Zimbra Calendar supported format.

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