Import MSG to Exchange - Software Guide

Read this detailed tutorial to import MSG data files to Exchange Platform

Pre-Requisites

  • Apply Exchange Impersonation Prior to the Import Task. Read more...
  • Microsoft .NET Framework 4.8.0 or above
  • Microsoft Visual C++ Redistributable Latest (Visual Studio 2015, 2017, 2019, and 2022) Should Be Installed. Download

 


STEP 1

Download & Launch SysTools Import Tool

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Import mode. Click on "Help" button to view this section.

SysTools Import Tool

STEP 2

Select "MSG" as source platfrom & "Exchange" as destination platfrom.

Source & Destination

STEP 3

In the same screen, Select Email as category under Workload Selection.

Workload Selection

STEP 4

You will now come to the Source screen where you have to select the folder path where the MSG files are stored.

You have to put these files in their respective folders (created with the name of target Exchange Server email IDs) as described below:

Create a folder in root drive, like:

Go to the drive where you have stored your data.

Within the drive make a folder named msg.

Create MSG folder

Here each user must have their own separate folder, as shown in the image.

Select user Folder

Each username folder has its own Email folder.

View Email Folder

The overall structure should resemble the following:

D:/Import/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user1)
D:/Import/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user2)
D:/Import/[email protected]/Email/ (put all .msg files/subfolder containing .msg files of user3)
etc...

Within the Email folder there can be multiple subfolders.

Navigate Subfolders

Each subfolder can have its own set of unique MSG files which can be accessed individually.

View MSG files

Once Source level file formatting is as per the given criteria select the folder "D:/Import/" into our tool as "Import Folder Path".

Browse MSG Folder

STEP 5

Click on Validate to ensure necessary permissions are given to the files.

validate-files

After validating, the permissions will be granted to the source platform. Click on Next.

files-validated

STEP 6

Now, Enter the Exchange Admin credentials for the destination.

Add Destination Credentials

STEP 7

Click on Validate to ensure that the given credentials are correct.

Validate Credentials

After validating, the permissions will be granted to the admin account. Click on Next.

Credentials Validated

STEP 8

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

users Tab

Fetch Users: It will fetch all the users from Source domain.

Fetch Users

Import Users: This will import users through CSV.

Import Users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

Download Template

STEP 9

The list of source users is now displayed on the screen.

Users List

You can Search for a particular mailbox and select that user to import data. There is a "Show Selected" toggle bar that will show only selected users in the list. This will help you import selective data only.

Show Selected Users

STEP 10

Now Users need to Add the Destinarion User Accounts. Users have two options for this:

User List Template: In this option, you will get a sample CSV file in which you can add source users manually.

Template Download

Import Users: This will import users through CSV.

Users Import

STEP 11

Click on Validate to authorize selected user source & destination account(s).

Validate Users

Once the users are validated, Click on "OK" button.

Users Validated

STEP 12

Users can also perfrom the import task on priority basis. Select the accounts on priority as shown in the image.

Priority Import

STEP 13

Finally, Click on Start Import button to start the import process.

Start Import

The software shows the notification that import is started.

Import Started

Users can track the status of the import task in the "In Progress" tab.

Import In-Progress

In the "Pending" tab, user can track the pending files. If users want, they can stop the import here by clicking the "Stop Import" button.

Import Pending

Users can see the final import status in the "Completed" tab.

Import Completed

STEP 14

After successful import, Click on Download Report button.

Download Report

The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users.

Summary Report

Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and Click on Download button.

Detailed Report

Choose the destination location where you want to save the Detailed Report.

Save Detailed Report

STEP 15

Re-Run Import option is also provided in order to perform the import again.

Re-Run Import

STEP 16

Before the import the user mailbox only had the default data and looked like the image below

Login and Open Mail

After the import completes, you can view the end result by logging in to the Exchange Server where you imported the data and opening Mail.

Here you will see that the entire folder structure is duplicated like it was at the source.

Choose any email to open and view it.

Check Email

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