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Steps to Extract Items from PDF Files

A Step by Step Guide to Extract Elements from multiple PDF documents.

STEP 1

Launch SysTools PDF Extractor and the initial software screen will appear to you as

tool

STEP 2

Click on the "Add Files" and "Add Folder" to add PDF files on the software.

add files

Note: The software can extract items from restricted PDF documents as well as from know password protected PDF files. But, in case of password locked PDF, the user must know the password & enter while adding secured PDF. Otherwise proceed to next step.

STEP 3

Users can also draw out wrongly added PDF files with "Remove" and "Remove All" options respectively.

remove

STEP 4

Now, click on the "Change" button to choose the destination location for extracted PDF Items.

change

Note: Users can check the “Create Single Folder Only” option to save all the PDF files extracted items in a single folder.

STEP 5

Click on the “Next” button to proceed further

next

STEP 6

Select the Item type as “Portfolio/ Attachment”, “Inline Image", "Text", "Rich Media", "Bookmark", "Hyperlinks", "Comments", or "Metadata" or users can select them all

item type

Note: It is not necessary to apply item type filter users can also select all items for the extraction process.

Choose Item Type

STEP 7

Note: If users want to extract all attachments from PDF files then they can skip the "Attachment Filters". Otherwise, apply below filters.

Apply Attachment Filters

Here the tool provides two options (File Size & File Type):

  • Extract Attachment Up To: This option gives you a facility to choose file size during the extraction process of attachments. You can extract attachment from 1 KB to 100 MB.
  • Extract Attachment More Than: This option allows users to extract attachments of size, more than the specified size limit
  • File Type: With the help of this option you can include and exclude file extension during the attachment extraction process. For example doc, pdf, txt, mp4 etc.

filter

Now, Under Apply Page Settings option, choose extract from All Pages, Even Pages, Odd Pages, Page Ranges, and Page Numbers.

page settings

STEP 8

After this, click on the “Extract” button to start the extraction process of attachments from PDF files

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

inprogress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Attachments Folder Containing Extracted Attachments & Extraction Report

file

View extracted files of each PDF document

view extracted file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Note: If users want to extract all Inline images without saving them into PDF or any other image format then they can skip the Inline Image settings. Otherwise, apply desired settings as given below:

Apply Image Settings

Save Inline Images Into: Selecting this option will save all extracted inline images into PDF & other formats like TIFF, GIF, BMP, PNG, TGA, PCX, ICO and RAW.

Along with this, the provides two options also i.e. Create Individual PDF & Create Single PDF

  • Create Individual PDF: With this option create Individual PDF files containing the inline images of a particular PDF document.
  • Create Single PDF: With this option create a single PDF document containing all the inline images of all added PDF files.

settings

Here we have selected "PDF" as desired file format for saving the images & “Create Single PDF” option

extract

STEP 8

The tool also gives the option to extract images from the desired pages of the PDF files. Under "Apply Page Setting" filter there are various options to select desired pages of the PDF file from which you want to extract images. It includes All Pages, Even Pages, Odd Pages, Page Ranges & Page Numbers

extract

After selecting the desired filter click on the "Extract" button

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

progress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Images Folder & Extraction Report

file

View Extracted Images

file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Note: If users want to extract all text without applying any text settings then, they can proceed further without selecting any options provided under "Apply Text Settings". Otherwise, apply desired settings as given below:

  • Maintain Formating: With this option you will have the same formating as the source format.
  • Maintain Page Number: You can choose to keep the page number at "Top" or "Bottom" while extacting text from the PDF files.

settings

STEP 8

The tool also gives the option to extract text from the desired pages of the PDF files. Under "Apply Page Setting" filter there are various options to select desired pages of the PDF file from which you want to extract text. It includes All Pages, Even Pages, Odd Pages, Page Ranges & Page Numbers

extract

After selecting the desired page option click on the "Extract" button

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

progress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Text Folder & Extraction Report

file

View Extracted text

file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Note: If users want to extract all bookmarks without applying any bookmarking settings then, they can proceed further without selecting any options provided under "Apply Bookmark Settings". Otherwise, apply desired settings as given below:

  • Save Each Bookmark pages into individual PDF: With this option, create Individual PDF files containing the bookmark pages of a particular PDF document.
  • Save All Bookmarks pages into single PDF: With this option, create a single PDF document containing all the bookmarks pages of all added PDF files.

settings

STEP 8

The tool also gives the option to extract bookmark from the desired pages of the PDF files. Under "Apply Page Setting" filter there are various options to select desired pages of the PDF file from which you want to extract bookmark. It includes All Pages, Even Pages, Odd Pages, Page Ranges & Page Numbers

extract

After selecting the desired page option click on the "Extract" button

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

progress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Text Folder & Extraction Report

file

View Extracted text

file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Note: If users want to extract all rich media from PDF files then they can skip the "Rich media Filters". Otherwise, apply below filters.

Apply Rich media Filters

Here the tool provides several options:

  • File Size(Up to): This option gives you a facility to choose file size during the extraction process of rich media files. You can extract media of size from 1 KB to 100 MB.
  • File Size (More Than): This option allows users to extract media of size, more than the specified size.
  • File Type: With the help of this option you can include and exclude file extension during the extraction process. For example extract only mp4 or exclude all m4 files.
  • Extract rich media category-wise: With the help of this option you can group up all media files as per their categories like video, audio, etc.

filter

Now, Under Apply Page Settings option, choose extract from All Pages, Even Pages, Odd Pages, Page Ranges, and Page Numbers.

page settings

STEP 8

After this, click on the “Extract” button to start the extraction process of rich media files from PDF files

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

inprogress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Rich media Folder Containing Extracted Rich media files & Extraction Report

file

View extracted files of each PDF document

view extracted file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Apply Hyperlinks Filters

Here the tool provides options to save Hyperlinks into PDF, DOC, and DOCX file formats.

filter

Now, Under Apply Page Settings option, choose extract from All Pages, Even Pages, Odd Pages, Page Ranges, and Page Numbers.

page settings

STEP 8

After this, click on the “Extract” button to start the extraction process of hyperlinks from PDF files

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

inprogress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Hyperlinks Folder Containing Extracted Hyperlinks & Extraction Report

file

View extracted files of each PDF document

view extracted file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Apply Comments Filters

Here the tool provides two options:

  • Save Comments Into: PDF, DOC, and DOCX.
  • Save Highlighted Text Into: PDF, DOC, and DOCX.

filter

Now, Under Apply Page Settings option, choose extract from All Pages, Even Pages, Odd Pages, Page Ranges, and Page Numbers.

page settings

STEP 8

After this, click on the “Extract” button to start the extraction process of comments from PDF files

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

inprogress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Comments Folder Containing Extracted Comments & Extraction Report

file

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

STEP 7

Apply Metadata Filters

Here the tool provides options to save metadata into PDF, DOC, and DOCX file formats.

filter

Now, Under Apply Page Settings option, choose extract from All Pages, Even Pages, Odd Pages, Page Ranges, and Page Numbers.

page settings

STEP 8

After this, click on the “Extract” button to start the extraction process of metadata from PDF files

extract

STEP 9

Now, the software starts the process and shows the Progress Status as “In Progress” and once it is completed it is changed to “Completed”

inprogress

STEP 10

The “PDF Files are extracted successfully” pop-up message will be displayed

message

STEP 11

Now, to view the extracted items, click the destination path URL

url

STEP 12

Now, navigate towards the destination location and view Metadata Folder Containing Extracted Metadata & Extraction Report

file

View extracted files of each PDF document

view extracted file

Open the Metadata PDF to see all the extracted meta properties of the PDF file

view metadata

View Extraction Report containing details like (PDF file path, Attachments count, Images count, and status)

report

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