How to Attach Google Docs in Outlook Email?

Professionals that uses hybrid of Google Workspace + Microsoft Outlook environment face problems in accessing Google Docs with Outlook emails. Imagine you use Outlook for communications and use Google Docs to create documents. You have to send Google Docs to someone from your Outlook email. You are not able to do it. To help you in this situation, I have ways that you can use to access Google Docs with your Outlook email.

Why Share Google Drive Link in Outlook?

Google Docs is a Google program that is not compatible with Microsoft. Still, some view Google Docs in Microsoft Outlook. The reasons behind this are mentioned below.

• Opening Google files in your Outlook helps you reducethe work of constantly switching between browser tabs and the desktop email app.
• You can attach Google Docs files to an Outlook message as live links. This allows the recipients to view or edit the documents without needing multiple email attachments.
• Many Organizations has hybrid setup where, for email, they rely on Outlook but prefer Google Docs for real-time collaboration.
• Outlook has email attachment size limits for sending. By sharing links to Google Docs, one can easily send their documents.

These benefits help you when you integrate your Google Docs into Outlook emails. But can you open Google Docs directly in Outlook? Yes, you can easily open, view, and edit the Docs directly in Outlook. And to do so, I have methods that you can use.

Access Google Drive in Outlook via Shareable Link

This is the easiest way to open Google Docs in Outlook emails. Here, you share a secure link rather than downloading the files. This method is best for quick sharing, real-time collaboration, keeping the files in Google Drive, avoid version confusion.

1. Go to your Google Docs and open the document that you want to share.
2. Click the Share button at the top and change the General access to Anyone with the link.
3. Set the permissions (viewer or editor), and copy the link.
4. Compose an Outlook email and paste the link. Click the send button.

Attach Google Docs with Outlook as a Word File

If you don’t want to share with a link, you can convert the Google Docs in Word File and then attach it to the Outlook email. This way, you can easily share your files.

1. Open Google Docs and click on the File option.
2. Select the Download button, then Microsoft Word (.docx).
3. Compose the Outlook email and attach the converted file.
4. Before attaching the file, ensure that the file has correct formatting.

Integrate Google Docs with Outlook using Google Drive for Desktop

If you are constantly sending Google Docs in Outlook emails. So instead of copying the inks or downloading the files, connect the Google Drive for Desktop to your computer. This way, you can access your files and directly attach them to Outlook.

1. First, install the Google Drive for Desktop on your laptop or computer.
2. Sign in with your Google account to get your files.
3. Use the Stream Files way to sync your Google Drive.
4. Open the File Explorer and find Google Drive in the left panel.
5. Run the My Drive, and you will see your Google Docs.
6. After that, in Outlook, click New Email and then Attach File.
7. Select your Google Drive folder, choose the document, and send an email.

Access Google Docs from Outlook Web App

If you are using Outlook Web App and want to access Google Docs. Then, you can easily do this by following the steps below.

1. Log in to the Outlook Web App.
2. Click on the email message and draft your message.
3. Paste the link to your Google Docs and send it.

From these methods, you can access Google Docs with Outlook emails, but during the process, you may face many problems.

Common Issues When Opening Google Docs in Outlook

The process of sharing Google Docs in Outlook is easy, but some of you face problems related to permissions, account conflicts, or the organization’s security policies. Below are some common issues.

• When you click the Google Docs link from outlook email, you see an error message that you need access, request access. The reason is that you didn’t set up permission settings. Change it to viewer or editor to access the document.
• The link to the document in Outlook is opening to a personal Google account, cannot see the document or recieve permission error even though the access is granted. This is because you logged into multiple Google accounts in the same browser. Switch to corect Google account, open the link in incognito, or log out of unnecessary accounts..
• Outlook warns you about link may be unsafe, or be careful with external links. The reason is that for Microsoft, the Google Docs link is an external URL, and some organization has strict email security filters that flag this issue. So, confirm that it is a trusted sender.
• Errors like cannot open this link ” or ” access blocked by company policy is most often occur due to the orgranizations restrict external cloud storage links, non-Microsoft file sharing platforms, or third-party collaboration tools. So, send the file as a Word attachment instead of Google Docs.
• These are the common problems that you may face when accessing Google Docs with Outlook emails.

Alternative Option to Access Google Docs in Outlook Emails

The reason they have to integrate Google Docs with Outlook is when the organization using hybrid ecosystem (Microsoft 365 + Google Workspace), and when they have to permanently move their platforms, they also have to transfer their documents and other data. Manually, it is free, but there is a risk of data loss. Therefore, many experts recommend using the SysTools Google Workspace to Microsoft 365 Migration tool.

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Concluding Words

When you are not able to access Google Docs with Outlook emails. This article provides you with several ways to link Google Docs with Outlook. Here, I have discussed ways with clear steps. I also mentioned common issues that can occur during the procedure. When you have to completely switch platforms. Then, try the software to migrate your data.