How to Create Google Form in Microsoft Teams?

Many people use both Google Workspace and Microsoft 365 tools for their work. That’s why some of them have trouble integrating Google Forms with MS Teams. So, in this article, I am going to explain how you can create a Google Form in Microsoft Teams.

Google Forms and Microsoft Teams are two different platforms with different functionalities. The form is used to create professional surveys, questionnaire or polls to gather information. Whereas Teams is a video conferencing tool where you conduct meetings and chat with your team members. Both have different functions, but some users want to connect their Google Forms to Teams. Why is that?

Why Create Google Forms in Microsoft Teams?

Hybrid companies often need to use their forms in Teams for several reasons, such as.

• Whenever a new response is submitted to Google Form, a new alert is automatically notify your Team channel or chat.
• Your Team and Forms on the same page make it easier for you to immediately access your survey data, customer feedback, or lead information.
• By integrating teth Teams in Google Forms make it easier for you to create a new lead in CRM or in Microsoft Planner from the form submission directly.
• Reduce the burden of manually transferring Google Form responses to Teams again and again. Also reduces human error and saves time.
• During online training sessions, trainers often share quizzes, assessments, onboarding, and attendance tracking. In that case, integrating Google Forms and Teams makes your work easier.

So, by linking the Google Forms to Teams, users can work with Google and Microsoft together. To find out how you can integrate the Forms. Below are the methods mentioned.

Embed Google Form in Teams with Website Tab

Because there are no direct manual ways to integrate Google Forms to Teams, you can manually add them with the help of the Website tab. Here, you have to first generate the shareable Google Form linkand then add this link to Teams.

1. Go to the Google Form and create a new form or select an existing one.
2. In the Form, click on the Send button and then choose the Link icon next to Send via.
3. Copy the URL and paste it into a secure location.
4. Go to Microsoft Teams and select the specific channel.
5. At the end of the existing tabs and at the top of the channel, press the + icon.
6. In the Add a tab search box, enter Website and select it.
7. Provide a name and paste the Google Form link that you have copied.
8. Make sure the URL has HTTPS and then click the Save button.

Share Google Form Link to Teams

To distribute a survey within Microsoft Teams, you can directly share the link from desktop, web, and mobile apps. Here are the steps.

1. In the Google Form, open the form you want to share.
2. Click on the Send button and select the link icon.
3. Then, copy the URL. To ensure everyone can open the link in the Team channel. Go to the Settings in Google Form.
4. Make sure Restrict to users in (your organization) is disabled if there are external members in your Teams group.
5. Click on the Anyone with the link button.
6. In Microsoft Teams, navigate to the specific chat or channel.
7. In the message box, paste the link of the form.
8. Explain the form’s purpose and also a deadline.
9. Lastly Click the Enter button to send the form.

Create Google Form in Microsoft Teams By Converting to Microsoft Form

To easily use Google Forms in Teams, you can convert them to Microsoft Forms. Microsoft Forms has a better option for integrating your polls.

1. Start by saving your Google Form on your desktop. Select and open the Google Form.
2. Click on the More button (three dots) at the top-right corner and select the Print button.
3. Change the destination to Save as PDF. Also, ensure Headers and Footers in More settings.
4. Save the form in a PDF file. In the Microsoft Form. Go to the dashboard.
5. Click on the Quick import and then select the Upload from this device.
6. Choose your saved Google Form file. Select the Form as a conversion type or a Quiz if there is a correct answer set.
7. After uploading, hit the Start review to fix any formatting errors.
8. In Microsoft Teams, go to your channel and click + to add a tab.
9. Select Forms and then choose Add an existing form.
10. Choose your newly converted form and decide whether you want to collect responses or show results.
11. After that, click on the Save button.

Integrate Google Form in Teams as an Assignment

Those who uses Microosft Teams for education can include the Google Form as a resource for the assignment by adding the link. For this, you have to create a share link on Google. Then, add their link in Teams.

1. After opening th eGoogle Fom, click on the Send button and select the Link icon.
2. Disable the Restrict to users in (your company) and Limit to 1 response from the Settings.
3. Then, click on the Copy button. Open Microsoft Teams and choose your desired class team.
4. Select the Assignments and then click on the Create button.
5. Click on the New Assignment and provide the title and instructions.
6. Choose the Attach button, then Link. Paste the Google Form link in the Address field.
7. Provide the descriptive name and click the Attach button.
8. After completing the settings, click on the Assign button.

From these techniques, you can easily integrate your Google Forms into Microsoft Teams. They are great for sharing your polls, quizzes, and surveys with your meetings. But all the responses will be saved in Google. Having two different account create the issue of file fragmentation, where the persons have difficulty organizing their data. Below is the solution to this problem

Google Form Data in Microsoft Environment

Users who work in a hybrid environment face the problem of file fragmentation, where different data is stored on different platforms. This makes it difficult in data management. To solve this, move your data from Google to Microsoft using SysTools Google Drive to OneDrive Migrator.

This software is developed to bulk transfer your Google Drive data into the Microsoft environment, including all the responses from Google Forms. It works on Windows as well as Linux operating systems and is easy to use.

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In Conclusion

To properly create Google Form in Microsoft Teams, this article provides you with various ways. Here, I have mentioned a method that allows you to share your Forms link with the Team members. Convert Google Forms to Microsoft Forms for easy migration and professional software for a complete transfer of your data.