Ways to Extract Email Addresses From Apple Mail – Complete Guide

Overview: Here in this blog, you will read about manual & some advanced techniques to find & extract email addresses from Apple Mail. So, explore the reasons why users need to do this, and the safe way to extract your selected emails in seconds without compromising with your crucial data.

Talking about Apple Mail, it is by choice one of the most widely used email clients on macOS. Because it provides a user-friendly interface to use, takes care of your data security and is easily compatible with other Apple devices. There are thousands of emails that have information like the senders and recipients name often get collected in Apple Mail over time.

There are basic needs that tend to do the extraction process like managing your contacts, checking previous emails, or want to shift data for desired purposes. Unfortunately, Apple Mail has no direct option available to bulk export email addresses from MBOX files.

Why to Extract Email IDs From Mac Mail?

As we move ahead with the solutions part, let’s focus on the usual reasons why users extract email addresses from Apple Mail.

• To filter out old emails or archived ones and make a fresh active email list for managing work
• For fast email communication or need to fulfill particular strategy for your business
• It is done in scenarios when you migrate your data or re-arrange your emails
• It helps to identify your active or recently contacted email addresses
• Also, for backup, compliance, and for checking purposes
• Extract sender & recipients email addresses from different mailboxes

What Makes Software Different From Others?

• Load multiple MBOX, MBS, & MBX file in one go for batch email extraction
• Enables you to extract email addresses from To, Cc, Bcc, From, Header and Body whichever you want
• Download your exported file in CSV, VCF, TXT, PDF, HTML file format
• Provides various advanced filters before exporting
• Tool also offers domain filtering option like whether to include or exclude certain domains
• You have the choice to delete any email address from the list using these preferences
• Automatically filters the extracted email addresses from the given email list

Tool Steps to Extract Email Addresses From Mac Mail

Find out the complete software steps to quickly extract your email IDs from MBOX Files:

1. Firstly, download our software into your current system

2. Next, click on Add File(s) or Add Folder button to load your MBOX emails

3. Here, you can check email address properties like To, Cc, Bcc, & more accordingly

4. Now, choose your export format option like CSV, VCF, & more to save your exported emails

5. Along with that, customize the advanced filters according to your requirements

6. Then, just click on Change button to set the destination path

7. Now, click on Export to begin MBOX email address extraction process

8. After finishing, a drop down box will appear, hit on OK option

9. This interface will show your final report summary

10. Go to the location on your Mac where you have saved your output file

Manual Methods to Extract Email Addresses From Apple Mail

There are few solutions mentioned below which you can practice to extract your email IDs from respective MBOX File.

#1. Manually Copy Email Addresses From Mac Mail

This is the easiest way to extract your email IDs especially when you have few MBOX files. Below are the steps to achieve this lengthy process:

• Open Apple Mail on your Mac system
• Then, select a particular email message to extract
• Manually copy the sender or recipient’s email address
• Copy it and paste it into a notepad or where you want to keep it.
• Do it same for every emails

Advantages:

• No third-party tool required
• Good for few emails

Limitations:

• Extremely lengthy process for numerous emails
• Possibility of ending up missing email IDs
• Not suitable for bulk extraction

#2. Applying a Smart Mailbox to Filter Mails

This in-built mac software makes it possible for the users to segregate emails in terms of sender or recipient name, which is also called Smart Mailboxes. Follow the below steps to extract email addresses from Apple Mail:

1. Start by opening Apple Mail
2. Go to Mailbox > New Smart Mailbox
3. Use filter option to separate emails
4. After that, you can view filtered emails
5. Manually copy email addresses

Pros:

• Helps narrow down relevant emails
• Built-in Apple Mail feature

Cons:

• You still need manual copying
• No export or bulk save option
• Inefficient for large mailboxes

#3. Use Text Search Method to Export Apple Mail Mailboxes

MBOX is associated with Apple mail, and can actually be exported out as MBOX within Apple Mail, which you could view with a text editor.

• View to Apple Mail > Right click a mailbox
• Next, choose Export Mailbox button
• Save the MBOX file locally in your system
• Now you can open the file in a text editor
• Use the @ symbol as the starting point to find your email addresses

Drawbacks:

• Requires some sort of technical knowledge
• It’s really hard to extract clean unique addresses
• No direct filtering of your selected emails
• You cannot check duplicate email address too
• There’s a risk of human error while using this method