Ways to Extract Email Addresses From Apple Mail – Complete Guide

Overview: Here in this blog, you will read about manual & some advanced techniques to find & extract email addresses from Apple Mail. So, explore the reasons why users need to do this, and the safe way to extract your selected emails in seconds without compromising with your crucial data.

Talking about Apple Mail, it is by choice one of the most widely used email clients on macOS. Because it provides a user-friendly interface to use, takes care of your data security and is easily compatible with other Apple devices. There are thousands of emails that have information like the senders and recipients name often get collected in Apple Mail over time.

There are basic needs that tend to do the extraction process like managing your contacts, checking previous emails, or want to shift data for desired purposes. Unfortunately, Apple Mail has no direct option available to bulk export email addresses.

Why to Extract Email IDs From Mac Mail?

As we move ahead with the solutions part, let’s focus on the usual reasons why users extract email addresses from Apple Mail.

• To filter out old emails or archived ones and make a fresh active email list for managing work
• For fast email communication or need to fulfill particular strategy for your business
• It is done in scenarios when you migrate your data or re-arrange your emails
• It helps to identify your active or recently contacted email addresses
• Also, for backup, compliance, and for checking purposes
• Extract sender & recipients email addresses from different mailboxes

Apple Mail Limitations – Points to Consider

Apple Mail lacks an option to export all email addresses in a single bundle. Even if you have exported thousands of emails with the same person, there is no easy way to automatically get all these email addresses. Your emails are saved on your Mac as well as the mail server, so you have to take the help of manual steps or use a professional solution to get these email addresses.

Remember: Whenever you are trying to extract email IDs from Apple mail, quickly take a backup of your Mac Mail data. There are some ways, one would be exporting a mailbox from Apple Mail, or you can use Time Machine. It keeps your data safe from losing it.

How Smart Addresses Can Help Prior to Email Extraction?

Apple Mail has a Smart Addresses setting that can show email addresses clearly to you.

• Hover over the name of the email sender or receiver.
• Press the tiny arrow to reveal the email address.
• Copy the address, or save it to your Contacts.

You can use this when you want to gather a few email addresses at first and then later collect many at once using our professional tool mentioned above.

What Makes Software Different From Others?

Load multiple MBOX, MBS, & MBX file in one go for batch email extraction

Enables you to extract email addresses from To, Cc, Bcc, From, Header and Body whichever you want

Download your exported file in CSV, VCF, TXT, PDF, HTML file format

Provides various advanced filters before exporting

Tool also offers domain filtering option like whether to include or exclude certain domains

You have the choice to delete any email address from the list using these preferences

Automatically filters the extracted email addresses from the given email list

Tool Steps to Extract Email Addresses From Mac Mail

Find out the complete software steps to quickly extract email IDs from Apple mail folders:

1. Firstly, download our software into your current system

2. Next, click on Add File(s) or Add Folder button to load your Apple emails

3. Here, you can check email address properties like To, Cc, Bcc, & more accordingly

4. Now, choose your export format option like CSV, VCF, & more to save your exported emails

5. Along with that, customize the advanced filters according to your requirements

6. Then, just click on Change button to set the destination path

7. Now, click on Export to begin the process to extract email addresses from Apple mail.

8. After finishing, a drop down box will appear, hit on OK option

9. This interface will show your final report summary

10. Go to the location on your Mac where you have saved your output file

Manual Methods to Extract Email Addresses From Apple Mail

There are few solutions mentioned below which you can practice to extract your email IDs from respective Mac emails.

#1. Manually Copy Email Addresses From Mac Mail

This is the easiest way to extract your email IDs especially when you have emails in Apple mail. Below are the steps to achieve this lengthy process:

• Open Apple Mail on your Mac system
• Then, select a particular email message to extract
• Manually copy the sender or recipient’s email address
• Copy it and paste it into a notepad or where you want to keep it.
• Do it same for every emails

Advantages:

• No third-party tool required
• Good for few emails

Limitations:

• Extremely lengthy process for numerous emails
• Possibility of ending up missing email IDs
• Not suitable for bulk extraction

Find Email Addresses From Previous Recipients

Apple Mail maintains a list of contacts separately which you have mailed before. It will also have the name of those who currently are not in your contacts list.

• Firstly, launch Apple Mail > click Window > select Previous Recipients button.
• When you get there, sort the list according to your needs. Then, select its email addresses and copy them to a text file or save them into Contacts.
• It allows you to obtain email addresses faster when doing it manually.

Note: You have the option to delete unwanted or any old email IDs on this list by selecting them and clicking Remove.

#2. Applying a Smart Mailbox to Filter Mails

This in-built mac software makes it possible for the users to segregate emails in terms of sender or recipient name, which is also called Smart Mailboxes. Follow the below steps to extract email addresses from Apple Mail:

1. Start by opening Apple Mail
2. Go to Mailbox > New Smart Mailbox
3. Use filter option to separate emails
4. After that, you can view filtered emails
5. Manually copy email addresses

Pros:

• Helps narrow down relevant emails
• Built-in Apple Mail feature

Cons:

• You still need manual copying
• No export or bulk save option
• Inefficient for large mailboxes

#3. Use Text Search Method to Export Apple Mail Mailboxes

MBOX is associated with Apple mail, and can actually be exported out as MBOX within Apple Mail, which you could view with a text editor.

• View to Apple Mail > Right click a mailbox
• Next, choose Export Mailbox button
• Save the MBOX file locally in your system
• Now you can open the file in a text editor
• Use the @ symbol as the starting point to find your email addresses

Drawbacks:

• Requires some sort of technical knowledge
• It’s really hard to extract clean unique addresses
• No direct filtering of your selected emails
• You cannot check duplicate email address too
• There’s a risk of human error while using this method

Use Automator App to Extract Email Addresses

There is one way to extract email IDs, use the mac built-in Automator app to get your email address on your Mac system.

• Find & open Automator app in your Mac system
• And just schedule your selected emails or any particular text
• Be sure to set it up to get email addresses and save them to any file
• Now, run this in Apple Mail to extract email IDs from your chosen emails
• After this, I don’t think you will have any issue, if some of the steps takes longer time

Best Tips to Follow While Extracting Email Addresses

If you want your email lists to be clean and use it properly:

• Remove duplicate email addresses entered multiple times
• Collect and use email only if it is permitted by law
• Save the list in CSV format or VCF for later use
• Delete the emails which are not important to avoid bouncing or failed emails from your list

These are the strategies that keep an email list clean and allow you to send emails effectively.