Ways to Extract Email Addresses From Gmail Account – Ultimate Guide
Summary: This tutorial is based on providing helpful methods to extract email addresses from Gmail. It will be very effective for Gmail users who want to know the easiest way of doing the extraction process. Firstly, let’s get an idea of Gmail and proceed with the method steps.
Nowadays, emails have become an important part of our professional & personal life. Gmail is that medium to communicate and it is a free web-based email service. In this, your Google mail collects too many emails including all types of contact details. Unfortunately, there is no built-in option which Gmail provides to extract your email IDs from the contact list. Therefore, many people search for this particular solution.
Also, if you are an Thunderbird user, then know how to extract email addresses from Thunderbird?
Why to Extract Gmail Email Data? Possible Scenarios
The process to extract email addresses from Gmail becomes very important in certain cases. Have a look into these few points mentioned below:
- To create a fresh email list from your business contacts
- If you want to restore your old or unsaved email IDs
- For regular email audits for meeting compliance standards
- To filter out the important emails and make a new mailing list
- Usually done to migrate data to another platform
Extract Email Addresses From Gmail – Common Methods
Before we show you the expert solution, let’s look at a few of the manual methods to export email IDs:
#1. Using Gmail Filters and Search Operators
In this method, you will find a filter option in Gmail which offers you to search your emails through search operators like From, To. Now, follow the below steps to achieve it:
- At first, apply search filters in Gmail app according to you
- Next, you will see those emails listed and open it
- Then, manually copy those email IDs from each email
Challenges:
- Effective for limited emails
- Requires constant manual attention
- No bulk export option
#2. Exporting Contacts From Existing One
In this particular one, you will get your contacts exported. But, you will not get email addresses from it.
- First, view to your Google Contacts
- Next, select one of your contacts and choose CSV as your output file
Drawbacks:
- Do not export email IDs
- Tends to miss sender or receiver data
- Not useful if you want to extract mailbox data
#3. Copy Email IDs From Email Headers
Here, you need to copy every single email address to export. This is the only method left with users when they want to quickly extract email addresses from Gmail.
- Sign in to your Gmail account and open any email.
- Click on the sender name or “To” address to see more information in the email header.
- See the complete details of the message header including From, To, Cc and Bcc from email addresses.
- You need to select and copy the email addresses you want to, and paste them into a document or make a new sheet.
Drawbacks:
- Gmail directly opens every emails of yours and there is no way of bulk export
- Doing it manually can sometimes miss emails and copy it double time
- You will find difficulty when you have thousands of email address stored
- Business-related emails are very time-consuming and not suitable for large mailboxes
Extract Email Addresses From Gmail – Smarter Way
Instead of finding ways in Gmail, there is a better and safer way to do this by exporting Gmail emails to get email addresses from the backup. Gmail’s data can be exported from the Google Takeout in MBOX format. It contains emails along with sender, recipient, Cc, Bcc, and other email properties. After this, use SysTools MBOX Email Address Extractor to extract email addresses from MBOX files without any data loss. It saves time, and makes sure to extract all the valid email ids in a few steps.
Software Steps to Extract Email Addresses From MBOX Files
1. Download and install our tool to your current PC
2. Click on Add File(s) or Add Folder button to add your MBOX emails.
3. Here you can verify email addresses for all its features like To, From, Cc, Bcc & others as needed.
4. Now choose your Export format option and save exported emails.
5. And that is, customize the advanced filters according to your requirement.
6. Then, tap on Change and choose the path of the destination folder.
7. Now, click on Export button to allow user extract email addresses from Gmail.
8. When it’s done you’ll be asked to click ok from a dialog box.
9. This window will show you a total status of your report.
10. Browse to that directory where you had stored your output file.
Final Note
Users find it difficult when they want to extract email addresses from Gmail. As, it does not provide any direct option to complete the email extraction process. Following the manual solution is not efficient for bulk emails. For this, we have provided you the professional way to deal with MBOX files of any size. You can fully depend upon this solution for getting accurate results. It eventually makes your process very simple and your data remains safe.