Home » Updates » Google Workspace » Google Workspace Sync for Microsoft Outlook Tutorial

Google Workspace Sync for Microsoft Outlook Tutorial

  Tej Pratap Shukla
Written By Tej Pratap Shukla
Anuraag Singh
Approved By Anuraag Singh
Modified On February 17th, 2026
Reading Time 8 Min Read

Google Workspace Sync for Microsoft Outlook (GWSMO) is used to sync Google Workspace emails, contacts, and calendars with MS Outlook. It is an official Google tool where businesses or individual users can directly sync their data with the Microsoft environment. This blog explains how to use GWSMO, the requirements to use it, limitations, and other queries you may have regarding Google Workspace and Outlook synchronization.

Table of Contents
  1. Overview of Google Workspace Sync for Microsoft Outlook
  2. Benefits of Using GWSMO
  3. Google Workspace Sync for Microsoft Outlook System Requirements
  4. Admin Settings Requirements for GWSMO
  5. How to Install Google Workspace Sync for Microsoft Outlook?
  6. How to Start GWSMO?
  7. What Data Will You Sync with GWSMO?
  8. Limitations of Google Workspace Sync for Microsoft Outlook
  9. Alternative of GWSMO Tool
  10. Conclusion
  11. Frequently Asked Questions

Overview of Google Workspace Sync for Microsoft Outlook

GWSMO or Google Workspace Sync for Microsoft Outlook (formerly known as G Suite Sync for Microsoft Outlook) is a free desktop utility developed by Google. It is a native option to synchronize Google Workspace data with MS Outlook for Windows. Using this tool, you can turn Outlook into a Google Workspace mailbox, where you will store Gmail emails, Google contacts, Google Calendars, Tasks, and Notes.

GWSMO is used by anyone who has a Google Workspace Business or Enterprise account, uses Outlook desktop for workflows, and is moving from Exchange to Google Workspace. But in certain situations, it doesn’t apply when you have a personal Gmail account, Outlook for Mac, access only basic email, or are doing a full tenant-to-tenant migration.

Benefits of Using GWSMO

When it comes to syncing your Google data to Office 365, this method is very beneficial. Some of its advantages are mentioned below.

  • By using this tool, you can work with G Suite data in Microsoft Outlook desktop.
  • Syncing your Google Workspace mailbox in Outlook allows you to access your data more easily.
  • You can access your Google data offline using Outlook.
  • It supports calendar and contact sync, along with emails.
  • You don’t need to pay extra licensing costs. Because it is already included in Workspace plans.
  • For security, it uses Google authentication.

Google Workspace Sync for Microsoft Outlook System Requirements

GWSMO is only available for Windows OS and is not supported on all versions. Below are the Windows versions it supports.

  • Windows 11
  • Windows 10
  • Windows 8/8.1

Note: Some outdated versions of GWSMO may conflict with new Windows 11 updates. So, always use the latest release of the Google Workspace sync tool.

Microsoft Outlook Desktop Versions:

  • Microsoft 365 (desktop app only)
  • Outlook 2021
  • Outlook 2019
  • Outlook 2016
  • Outlook 2013
  • Outlook 2010

Google Workspace Plan:

  • Google Workspace for Business (Starter, Standard, Plus)
  • Google Workspace for Enterprise (Enterprise Standard and Enterprise Plus)
  • Google Workspace for Education (Education Fundamentals, Education Plus)

Ensure that you have the required versions of Windows, Microsoft Outlook, and Google Workspace to start using the tool for data sync. You also need admin settings to start using the tool.

Admin Settings Requirements for GWSMO

Administrative settings are required to use this tool. To enable the settings, follow the steps below.

  1. Sign in to Google Admin Console with an administrator account.
  2. Click on the Menu (three horizontal lines), then Apps.
  3. Select Google Workspace and then the Gmail option.
  4. Choose End user access. Click Google Workspace Sync for Microsoft Outlook.
  5. Enable Google Workspace Sync for Microsoft Outlook for your users, then press the Save button.

After setting up the admin settings, you can now easily download and install the tool. Follow the steps below to carefully download the tool.

How to Install Google Workspace Sync for Microsoft Outlook?

Before starting the process, sign in to your Google account and close Outlook. Also, temporarily turn off anti-virus software, firewalls, and third-party apps, and ensure you have the required systems. To download and install GWSMO, you have three options.

Option 1: Downloading and Installing GWSMO on your own

  1. From the official GWSMO download page, download the recommended user EXE file.
  2. Open the installer on the computer where Outlook is installed and follow the instructions to install the utility.
  3. Sign in to the Google account.

Option 2: Your Admin Downloads GWSMO to your Computer
Depending on your Windows version, choose either Option 1 or Option 2

  1. Windows 7 and later
    • Click the Start button, go to the Microsoft System Center.
    • Select the Software Center and then Applications.
    • Click on Google Workspace Sync and install the tool.
  2. Earlier versions of Windows
    • Navigate to Control Panel. Select Run Advertised programs.
    • Click Google Workspace Sync and run it.

After that, move to import your data.

Option 3: Admin Installed GWSMO

  1. Click the Start menu on the home screen.
  2. Search and click Set up a Google Workspace Sync user.
  3. Move to import your data.

G Suite Legacy Free Edition Discontinued – Get Alternative

How to Start GWSMO?

To use the Google Workspace Sync for Microsoft Outlook, make sure you have set up the admin settings and meet the system requirements. Follow these steps after installation.

  1. Go to Google Workspace Sync for Microsoft Outlook.
  2. Provide your Google Workspace email address. Click the Continue button.
    click continue
  3. Then, the browser sign-in page will open.
    browser sign in
  4. Provide the password and approve the permissions.
    provide password
  5. Click the Allow button. An Outlook profile creation window will appear.
    allow permissions
  6. Disable “Import data from existing profile”. Then create a profile.
    create profile
  7. After that, start Microsoft Outlook.
    click start migraiton button

By following the above steps, the tool will start connecting your Google Workspace account to MS Outlook, and your data will start synchronizing. It syncs some types of data but not all, such as.

What Data Will You Sync with GWSMO?

Data that you can sync from Google Workspace to Outlook

  • Emails
  • Folders and Labels
  • Contacts
  • Calendars
  • Tasks
  • Notes

Data that cannot be synced

  • Outlook Public Folders
  • Rich Text Format (RTF)
  • Outlook for Mac Data
  • Personal Gmail accounts
  • Some advanced Exchange features

Limitations of Google Workspace Sync for Microsoft Outlook

GWSMO is useful for syncing Google Workspace data with Outlook. However, it also has issues that you should know.

  • When syncing large mailboxes, the initial performance of GWSMO can become slow. It will take time for profile creation and full data synchronization. Also, a lot of local system resources will be consumed.
  • With this tool, you can sync emails, contacts, and calendars. But sometimes you may experience issues with Google Calendar sync. Especially if there are recurring events, shared calendars, or edited contact fields.
  • During the process, you may face common issues like login loop, G Suite not syncing with Outlook, Windows 11 update conflicts, and large mailbox slow sync, etc.

So, you may have a problem with GWSMO for syncing your Google Workspace data into Outlook. For this reason, there is an alternative option that you can use.

Alternative of GWSMO Tool

If you are not able to sync your Google Workspace data with Microsoft Outlook. In that case, use the SysTools Google Workspace to Microsoft 365 Migration Tool to connect your account. This software is specifically created to move your data from your Google account to Microsoft 365. This way, you can access your important emails, contacts, calendars, and other data in your Outlook without any issues. If you fail to move your contacts using the native Google utility, try this method.

Download Now Purchase Now

Conclusion

Google Workspace Sync for Microsoft Outlook is a useful utility that allows you to sync your Google data to Outlook. In this article, I have discussed everything about the utility, from the benefits, system requirements, admin settings, downloading GWSMO, to how to start using it. Make sure you also learn its limitations, and if you are having a problem using the tool, try the alternative method.

Frequently Asked Questions

Q. Is it possible to download GWSMO to migrate Exchange data into a Google Workspace account?
Ans. To do this, convert Exchange account data into PST format and import its data via this utility.

Q. Can I install GWSMO on my Mac?
Ans. No, the Google Workspace Sync for Microsoft Outlook is not available on macOS. Outlook for Mac does notsupport the Messaging Application Programming Interface, which is mandatory for the working of GWSMO.

Q. Is there any Outlook feature that is not supported by the GWSMO tool?
Ans. Yes, Google Workspace Sync is unable to use Public folders or Rich Text Format (RTF).

Q. When is the Google Workspace Sync for Microsoft Outlook End of Life?
Ans. Officially, neither Google nor Microsoft has announced an expiry date for GWSMO. However, there has been an observable decline in the level of active maintenance this software receives, which has resulted in multiple compatibility issues.