Simple Ways to Transfer Google Keep to OneNote

During the process of migration, some users have difficulty migrating their Google Keep notes into OneNote. To help you in this, I am going to provide you with simple solutions that you can use to import Google Keep to OneNote easily.

Google Keep is an equivalent of a sticky note where you can write down a list, quick thoughts, voice memos, and temporary reminders. It is based on a cloud platform where you can organize your notes using Labels and colors. Extract text from photos and use with G Suite.

Microsoft OneNote is note taking program that is designed as a physical notebook. This tool helps in project planning, student lecture notes, research, and archive long form. It contains the notes in a hierarchy structure consisting of Notebooks >> Sections >> Pages. The OneNote support tables, files like PDFs or Excel, online videos, and audio recording directly to the notes. It also offers you to setup password on specific sections for security.

Why is Need to move Keep Notes to OneNote?

When the organization migrates from Google Workspace, they also have to move the Keep to OneNote. But, in certain circumstances, they have to individually trasfer keep notes. The reasons behind this are mentioned below.

• For organizing the data, OneNote provides you with a proper structure, which is much more precise than the Keep simple, color-coded notes.
• For detailed notes, Microsofft program offers you tables, headings, text indentation, and inline images. which gives you Word like experience.
• By transferring your Keep notes to OneNote, you can access the important information in other Microsoft tools like Outlook, Teams, and Word.
• It also be useful in team projects where you will get advanced features, password protection for sections, and sharing controls.

So, from these factors, users want to transfer their Google Keep notes to OneNote for proper management of the critical information.

Points you Must Remember Before Migration Procedure

There is no direct built-in option to transfer the Google Keep notes. But there are indirect approaches that you can use. Before following them, you have to keep in mind certain points.

• If you use Google Takeout to export your Google Keep notes. Your notes are exported in HTML or JSON file format. OneNote does properly import these formats, so there can be formatting and layout issues.
• The Keep uses labels, whereas OneNote uses sections and notebooks to organize the notes. So, when migrating the data, your labels do not automatically convert, which means you have to recreate the note structure after moving the notes.
• There can be issues with Font styles, bullet points, spacing, and alignment after transferring your notes to OneNote.
• Manually, you can move the text of the notes, but if there are attached files and embedded photos in the notes. You have to separately download and import them in Miroosft program.
• Make sure you first backup your notes before starting the manual process. To keep your data secure from any deletion.

Remember these points, and then you can start following the process of migration.

Import Google Keep to OneNote by Copy-Paste

One of the most simple process is to manually copy the notes from Google Keep and paste it to the OneNote. It is easy, but you have to fix the layout of the notes. Here are the steps.

1. In the web browser, go to Google Keep. Select all your notes or specific ones.
2. Click on the More menu (three-dots button) and select the Copy to Google Docs.
3. Open Google Docs and paste the notes.
4. In OneNote, copy the text from the Docs and paste it to new OneNote page.
5. Alternatively, click on the File option at the top of the Docs.
6. Choose the Print button, from the Destination, click on the See more button.
7. Select the OneNote button and then click on Print.

Using Google Takeout to Transfer Google Keep to OneNote

To easily move the Google Keep notes to OneNote in batches. You can use Google Takeout.

1. In the Takeout, click on the Deselect button. Scroll down and select the Keep button.
2. Enable the multiple formats and then hit the Next step.
3. Choose the Send download link via email. Then, hit the Create export option.
4. Download the ZIP file and extract it.
5. Now, open the extracted HTML file from the takeout folder.
6. Select the text that you want to move, and click on the Print button.
7. Choose Send to OneNote as a Destination. Then, click on the Print button.

Directly Import Keep to Microsoft OneNote

Users can directly move their Keep notes to Microsoft by using the print option.

1. Go to Google Keep and open the specific notes.
2. Right-click the note and select the Print option.
3. Choose the OneNote option as the destination and click on the Print button.

These are the ways to migrate Google Keep to OneNote. By following them, you can import your notes, but you may lose the formatting during the process. To keep your layout, follow the steps below.

Organize Notes After Migration

It is very crucial to organize your notes, as it reduces stress, manages your teams, tracks personal tasks, etc. So, here are the steps for managing your OneNote notes.

• First, create a notebook in OneNote as per role or department. For the professionals who works on different departments and have multiple roles. Keeping your notes in a particular notebook, naming departments that make it easier for tracking feature plans, sprint notes, backlog ideas, and research.
• For recurring projects, use templates or samples. OneNote provides multiple page templates like sprint planning, user story breakdowns, and feature briefs. So, instead of rewriting the same meeting outline, the client report. These templates make your work faster.
• To keep your notes in OneNote, like Google keep lablels. Change into OneNote sections. Create sections for each Keep label, move the related notes into the correct section, and then merge similar sections for easy understanding.
• You can group your related notes into a main page. For follow-ups or versions, use subpages. Also, collapse subpages to reduce visual noise. This makes it easier for navigation and keeps your long notes manageable.
• Provide your notes with clear and searchable titles. You can use Date for easy searching.
• OneNote Tags like To-Do, Important, Question, Idea, etc. replace the Google Keep pins and colors.
• You need to re-insert images and attachments wherever they are needed.
• Apply heading styles (H1, H2, etc.), bullet points, and font types and sizes for easy readability and scanning.
• Find any duplicate, outdated, or unnecessary content. Then, archive and delete for the organization.

So, here are the ways and steps to migrate Google Keep to OneNote. These methods are great, but you can see that these methods only move your texts. Your images and attached files still be in the Google Keep. This is one of the limitations of manually migrating. To avoid that, try the next method.

Transfer Google Keep Files to OneNote Using the Professional Method

Manually, you can move the notes text, but you have to separately download the images/attachments and then upload them to OneNote. Also, format or layout loss is a big drawback. To overcome these problems, use the SysTools Google Drive to OneDrive Migration Tool to transfer complete Google Drive data into OneDrive.

This professional tool easily moves all the files, including images, PDFs, etc that are saved in Drive into Microsoft. Using this, you can move documents to Microsoft without losing the formatting.

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Conclusion

There are several ways to move your Google Keep to OneNote. Users can manually copy-paste, use Google Takeout, and the Print option to send their Keep notes to OneNote. After migrating, I also provided steps to organize your notes in OneNote. Lastly, I have suggested a professional method that makes the migration process so that you can migrate complete notes without losing the formatting.