you have lots of emails in Outlook and want to save them as PDF file?
Have you ever tried it manually? Do not worry. Here, we are going to
discuss a complete procedure to find out how
to save Outlook email as PDF.
Portability is the key exists in file availability to access files on different platforms. This availability allows the user to transfer data from one device to another. However, when people are using Outlook there is no direct option to save emails as PDF. In MS Outlook, emails are saved in PST format (Personal Storage Table) on the local machine. Email files are not able to access on another system without transferring them to PDF format. Thus, to save Outlook message as PDF you have to convert Outlook files to PDF. Here, in the upcoming section, we are going to discuss a complete solution to understand how to save Outlook email as PDF file format.
Manual Steps to Save Outlook Message in PDF Format
There are following steps to know how to save Outlook email as PDF format. Please have a look:
a) Launch Outlook application. Double-click on a particular message.
b) Next, you can open the selected email message.
c) Click the File menu>> Print option. By default, you will get HPFCCC40 (Hp Deskjet 3540..) option under the Printer option.
d) Next, click on the drop-down arrow and select Microsoft Print to PDF to save Outlook email as PDF.
e) Next, click Print option and proceed further.
f) After that, you have to choose PDF format under the Save as type option and click Save button.
g) Finally, your Outlook emails are saved in PDF format successfully.
Challenges Faced While Converting Outlook Emails to PDF
This solution is feasible for saving a few Outlook messages to PDF file, as it requires one-by-one processing. However, if users want to perform batch conversion, then it is probably not recommended solution, as it does not support the batch process. Along with this, the attachments are left behind and do not get saved with email messages. Additionally, users have to do Print settings again and again to accomplish the process. That is why they start searching for the most reliable and trustworthy approach.
PST to PDF Converter Tool: A Smart Solution
After considering all the above drawbacks, users have to opt for an automated solution named as PST to PDF Converter tool. This tool is capable enough to save Outlook emails as PDF format in bulk without any risk or data loss. It also allows the user to convert Outlook PST emails to PDF along with attachments. Moreover, it helps to migrate selective items from Category section within Advanced Settings including mails, calendars, contacts, notes, etc. It has a simple and user-friendly interface that even a novice user can use it without facing any difficulty.
A Complete Step by Step Guide to Save Outlook Email as PDF File
Step 1: Download, install, and launch SysTools Outlook PST to PDF Converter.
Step 2: Choose Add File or Add Folder option to load selective PST or Multiple PST files at a time.
Step 3: Preview emails and other Outlook PST file data within the software.
Step 4: Select PDF format and click on Advanced Settings to save PST as PDF by applying additional settings.
Step 5: Click on Export button to convert Outlook emails to PDF.
Time to Conclude
PDF is the standard file format used to save crucial data and can be easily accessed from anywhere without any trouble. Thus, everyone wants to save Outlook email as PDF format and access it anywhere. But, users might face various problems while performing the manual solution. After considering the user requirement, in this blog, we have suggested a unique and effortless solution named PST to PDF Converter tool. It is one of the best solutions which helps to understand how to save Outlook email as PDF file in bulk.
Frequently Asked Questions
How to convert Outlook Emails to PDF?
Steps to save emails in PDF with PST to PDF Converter: Step 1: Add one or more PST files. Step 2: Preview Outlook emails with attachments. Step 3: Choose PDF as destination file type. Step 4: Select Export to convert Outlook emails to PDF.
Can I save Outlook email attachments to PDF using the manual method?
Users can try the native options provided by Outlook or automated applications to convert emails in PDF.
Can I add Page Number and Page Margin with PST to PDF Converter?
Yes, you can add both Page Margin and Page Number with the help of this application.
Which is the best way to convert Outlook emails to PDF in bulk?
If you have to process a bulk number of Outlook PST emails, then you should choose PST to PDF Converter, as the manual technique will be time-taking and tedious.
About The Author
Being a Chief Technical Operator, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.