How to Save Outlook Email as PDF File With Attachments?

Ashwani Tiwari | Modified: 2020-09-18T13:15:08+00:00 | Data Conversion|

Do you have lots of emails in Outlook and want to save them as PDF file? Are you interested to know the process to save Outlook email as PDF with attachments? Do not worry. Here, we are going to discuss a complete procedure to find out how to save Outlook email as PDF with attachment.

Portability is the key exists in file availability to access files on different platforms. This availability allows the user to transfer data from one device to another in PDF format. However, when people are using Outlook there is no direct option to save Outlook emails as PDF. In MS Outlook, emails are saved in PST format (Personal Storage Table) on the local machine. Email files are not able to access on another system without transferring them to PDF format. Thus, to save Outlook message as Adobe PDF you have to convert Outlook emails to PDF. Here, in the upcoming section, we are going to discuss a complete solution to understand how to save Outlook email as PDF file with attachments.

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Manual Steps to Save Outlook Message in PDF Format

These are following steps to know how to save Outlook email as PDF format. Please have a look:

a) Launch Outlook application. Double-click on a particular message.

b) Next, you can open the selected email message.

c) Click the File menu -> Print option. By default, you will get HPFCCC40 (Hp Deskjet 3540..) option under the Printer option.

d) Next, click on the drop-down arrow and select Microsoft Print to PDF to save Outlook email as PDF.

e) Next, click Print option and proceed further.

f) After that, you have to choose PDF format under the Save as type option and click Save button.

g) Finally, your Outlook emails are saved in Portable Document Format successfully.

Challenges Faced While Saving Outlook Email as PDF Manually

This solution is feasible for saving a few Outlook messages to PDF file, as it can process one email at a time. However, if users want to perform the batch conversion, then it is probably not the recommended solution for its incapability to the batch process. Moreover, one cannot save Outlook emails as PDF with attachments by using this technique. That is why they start searching for the most reliable and trustworthy approach.

How to Save Outlook Email as PDF with Attachments with Smart Solution

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Because of the mentioned all the above drawbacks, users have to opt for an automated solution named as PST to PDF Converter tool. This tool is capable enough to save Outlook emails as PDF format in bulk without any risk or data loss. It also allows the user to export Outlook PST emails to PDF along with attachments. Moreover, it helps to migrate selective items from the Category section within Advanced Settings including emails, calendars, contacts, notes, etc. It has a simple and user-friendly interface that even a novice user can save Outlook email as PDF with attachments without facing any difficulty.

A Complete Step by Step Guide to Save Outlook Email in PDF File

Step 1: Download, install, and launch the software.

Step 2: Choose Add File or Add Folder option to load selective PST or Multiple PST files at a time.

Step 3: Preview emails and other Outlook PST file data within the software. Click on Export.

Step 4: Select PDF format and click on Advanced Settings to save PST as PDF by applying additional settings.

Step 5: Click on Export button to save Outlook emails in PDF.

Time to Conclude

PDF is the standard file format used to save crucial data and can be easily accessed from anywhere without any trouble. Thus, everyone wants to know how to save Outlook email as PDF with attachments. But, users face various problems while performing the conversion manually. After considering the user requirement, we have suggested a unique and effortless solution named PST to PDF Converter tool here. It is one of the best solutions which helps to save Outlook email as PDF file in bulk.

Frequently Asked Questions

Q. How to save Outlook email as PDF with attachments?

A. Steps to save emails in PDF using PST to PDF Converter:
Step 1: Start software and add one or more PST files.
Step 2: Preview Outlook emails with attachments.
Step 3: Choose PDF as destination file type.
Step 4: Select Export to save Outlook email as PDF with attachments.

Q. Can I save Outlook email attachments to PDF file using the manual method?

A. No, to save Outlook emails with attachments, you need to use Outlook PST to PDF Converter Software.

Q. Which is the best way to Save Outlook 2016 emails to PDF in bulk?

A. If you have to process a bulk number of Outlook PST emails, then you should choose the suggested software, as the manual technique will be time-taking and tedious.

Q. Can I add Page Number and Page Margin with Automated Tool?

A. Yes, you can add both Page Margin and Page Number with the help of this application when you save Outlook email as PDF with attachments.

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