How to Save Outlook Email as PDF With Attachments? Know the Best 2 Methods

Ashwani Tiwari ~ Modified: September 9th, 2022 ~ Data Conversion ~ 5 Minutes Reading

Do you have lots of emails in Outlook and want to save them as PDF file? Are you interested to know the process to save Outlook email as PDF with attachments? Do not worry. Here, we are going to discuss a complete procedure to find out how to save email as PDF from Outlook with attachment?

Portability is the key exists in file availability to access files on different platforms. This availability allows the user to transfer data from one device to another in PDF format. However, when people are using Outlook there is no direct option to save multiple Outlook emails as PDF. In MS Outlook, emails are saved in PST format (Personal Storage Table) on the local machine. Email files are not able to access on another system without transferring them to PDF format. Thus, to save Outlook message as Adobe PDF you have to convert emails to PDF. Here, in the upcoming section, we are going to discuss a complete solution.

Want to Save Emails as PDF from the Outlook Webmail Account Directly?

Do this easily without adding the emails in MS Outlook using the very efficient Hotmail Backup Tool. It directly downloads each email into PDF format in a single instance. So get all your emails in PDF using this efficient method. Download and Perform the process right away.

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Manual Steps to Save Email as PDF from Outlook

These are following steps to know how to save Outlook email as PDF format. Please have a look:

a) Launch Outlook application. Double-click on a particular message.

select email to Save Outlook Email as PDF With Attachments

b) Next, you can open the selected email message.

open email

c) Click the File menu -> Print option. By default, you will get HPFCCC40 (Hp Deskjet 3540..) option.

click print

d) Click on the drop-down arrow and select Microsoft Print to PDF to save Outlook email as PDF.

select print to pdf

e) Next, click Print option to proceed.

microsoft print to pdf

f) After that, you have to choose PDF format under the Save as type option and click Save button.

save outlook email as pdf

g) Finally, your Outlook emails are saved in Portable Document Format successfully.

save email as pdf from outlook

Challenges Faced While Saving Email as PDF Manually

This solution is feasible for saving a few Outlook messages to PDF file, as it can process one email at a time. However, if users want to perform the batch conversion, then it is probably not the recommended solution for its incapability to the batch process. Moreover, one cannot save email as PDF from Outlook with attachments by using this technique. That is why they start searching for the most reliable and trustworthy approach.

How to Save Outlook Email as PDF with Attachments Using Smart Solution?

Because of the mentioned all the above drawbacks, users have to opt for an automated solution named as Outlook PST File Converter Tool. This tool is capable enough to save Outlook emails as PDF format in bulk without any risk or data loss. It also allows the user to export and print Outlook emails to PDF along with attachments.

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Moreover, the tool helps to migrate selective items from the Category section within Advanced Settings including emails, calendars, contacts, notes, etc. It has a simple and user-friendly interface that even a novice user can save Outlook email as PDF with attachments without facing any difficulty.

Step by Step Guide to Save Outlook Email in PDF for Windows

Step 1. Download, install, and launch the software.

launch application to Save Outlook Email as PDF With Attachments

Step 2. Choose Select File or Search File option to load selective PST or Multiple PST files at a time.

select file

Step 3. Preview emails and other Outlook PST file data within the software. Click on Export.

preview and click export

Step 4. Select PDF format and click on Advanced Settings to save PST as PDF by applying additional settings.

advance settings

Step 5. Click on Export button to save Outlook emails in PDF.

save outlook email as pdf

Steps to Save Multiple Outlook Emails as PDF for Mac

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Step 1. Run the SysTools PST File Converter software and add PST files to convert.

add files or folder

Step 2. Choose PDF format from the Export options.

choose pdf to Save Outlook Email as PDF With Attachments

Step 3. Click on Advance Settings any apply PDF settings.

apply pdf settings

Step 4. Save output as desired location and click on Export button.

save outlook email as pdf

Author Suggestion

PDF is the standard file format used to save crucial data and can be easily accessed from anywhere without any trouble. Thus, everyone wants to know how to save Outlook email as PDF with attachments. But, users face various problems while performing the conversion manually. After considering the user requirement, we have suggested a unique and effortless solution (automated tool) here. It is one of the best solutions which helps to save email as PDF from Outlook in bulk.

Frequently Asked Questions

Q. How to save multiple Outlook emails as PDF with attachments?

A. Steps to save emails in PDF Outlook:
Step 1: Start software and add one or more PST files.
Step 2: Preview Outlook emails with attachments.
Step 3: Choose PDF as destination file type.
Step 4: Select Export to save Outlook email as PDF with attachments.

Q. Can I save Outlook email attachments to PDF file using the manual method?

A. No, to save Outlook emails with attachments, you need to use Outlook to PDF Converter Software.

Q. Which is the best way to Save Outlook 2016 emails to PDF in bulk?

A. If you have to process a bulk number of Outlook PST emails, then you should choose the suggested software, as the manual technique will be time-taking and tedious.

Q. Can I add Page Number and Page Margin with Automated Tool?

A. Yes, you can add both Page Margin and Page Number with the help of this application when you save Outlook email as PDF with attachments.