Guide to Import vcf to Office365

Download, install, and launch the SysTools Import Tool. If the tool is not activated, refer to the activation guide: Activation Steps

The Help panel in the tool provides information about the application workflow, including Prerequisite, Setup, Source, Destination, Users, Import, Settings, and Activate.

Select File System as the source and Microsoft365 as the destination platform.

Under Workload selection, check the Contact field to allow import.

Once all the settings are done in the workload section, click on the Next button to continue.

You will now come to the Source screen to select the folder path where the Contacts are stored.

You have to put these files in their respective folders (created with the names of the target G Suite email IDs) as described below:

Create a folder in the root drive, like:

Go to the drive where you have stored your data.

Within the drive, make a folder named vcf.

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Each user should have their own separate folder.

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For Contacts:

A separate Contact folder should be made

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This folder will contain subfolders as well.

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Which in turn contain their respective *.vcf files.

In the end, the folder structure should resemble the following:

• E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user1)
• E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user2)
• E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user3)
etc...

And then select the folder "E:/vcf/" into our tool as "Import Folder Path".

Under the Source tab, select the Import folder path containing the vcf files. Enter the Import folder path and click Validate to verify the required permissions.

Once validation is complete, verify that the required Read file system and Read Email permissions are granted. Click Next to continue.

Under the Destination tab, enter the Admin Email and Application ID.

Click Validate to verify the account permissions.

Once validation is successful (indicated by green checkmarks), click Next.

Under the Users tab, specify the users to be processed for the import.

If you wish to fetch users directly, click on Fetch Users and click on Continue to fetch users from the configured source account.

To import users using a CSV file, click on the Import Users option, then select the User list csv file option and upload the prepared CSV file.

If you wish to download the csv template for user mapping, click on the Download Template button and provide a destination path for saving the downloaded file.

Once the users are fetched successfully, the application displays the number of users fetched and confirms that processing is complete.

Click OK to continue.

The fetched users are displayed under the Users tab. Select the required users and enter the corresponding Destination Email addresses

Use the filter to view All Users, users with Permission Failed, or users with Permission Succeed.

Click Validate to verify the selected users.

Once validation is complete, the application displays the number of validated users and confirms that processing is completed. Verify that the required Destination Permission is granted

Click Start Import to begin the import process.

Review the available license count and click Start to begin the import.

Once the import starts successfully, click OK to close the confirmation message.

View the import status under the In Progress tab. Monitor the import progress.

Click the Refresh icon to update the import status and view the current contact count. Once the import is completed, view the results under the Completed tab.

Click Download Report to view the available report options.

Select Import Summary Report or Detailed Report to download the required report.

Choose the location where you want to save the report and click Save.

If you wish to download the detailed report, click on the Detailed Report option. Select the required users for which you wish to get the report and then click on the Download button to start generating the report(s).

Once the report generation has been completed, a confirmation dialog box will appear. Click on the Download button to download the generated report.

Provide a destination path for saving the report.

Click Re-Run Import to view the available options.

Select Retry Failed Items, Re-Run Full Import, or Delta Import as required.

The Retry Failed Items window displays the users whose items could not be imported.

Select the required users and click Start to retry the import.

In the Re-Run Full Import window, select the required users and click Start to re-run the complete import.

In the Delta Import window, select the required users and click Start to import only the newly added data.

(Optional) Adjust Settings:

Navigate to the Settings tab.

Under General, you can adjust the Concurrent user slider to set the number of users processed simultaneously per account (e.g., to 10). Once you are done with the settings, click Save.