Import VCF to Office 365 - Software Guide

Select the source platform as File System and the destination platform as Office 365 to import ICS file data to Office 365.

Select the Calendar option to set the import Workload.

You will now come to the Source screen to select the folder path where the Contacts are stored.

You have to put these files in their respective folders (created with the names of the target O365 email IDs) as described below:

Create a folder in the root drive.

Go to the drive where you have stored your data.

Within the drive, make a folder named vcf.

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Each user should have their own separate folder.

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For Contacts:

A separate Contact folder should be made

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This folder can contain further subfolders as well.

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Which in turn contain their respective *.vcf files.

In the end the folder structure should resemble the following:

E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user1)
E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user2)
E:/vcf/[email protected]/Contact/SubFolder/ (put all Contact (.vcf) files of user3)
etc...

And then select the folder "E:/vcf/" into our tool as "Import Folder Path".

Click on the Validate button to ensure appropriate permissions are assigned.

Validate the correct permissions and click Next.

You will now come to the Destination Screen.

Here, provide the Admin Email and Application ID details carefully.

Click on Validate to grant the appropriate permissions.

After validating, the permissions will be granted to the source user. Click on Next.

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

• Fetch Users: It will automatically fetch users from Source domain.
• Import Users: This will import users through CSV.
• Download Template: This downloads a template to be used as a sample for creating CSV file.

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Fetch Users: It will fetch all the users from Source domain.

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Import Users: This will import users through CSV.

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Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

The list of users is now displayed on the screen.

You can Search for a particular mailbox and select that user to import data. There is a Show Selected toggle bar that will show only selected users in the list.

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To map the source and destination IDs, the user has two options either manually enter the destination email for each source account or use a CSV file to complete the task.

Click on Validate to authorize selected user source account(s).

Once the users are validated, click on "OK" button.

After the validation is successfully completed, click on Start Import button to start the import process.

The software will check your license quota and provide details. Click "Start" to finally start the process.

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Users can also Stop Import process if required while the import is in Progress.

Once the Import process is completed, you can see the mailboxes under Completed tab.

After successful import, click on Download Report

• Summary Report - The summary report downloads a single report displaying all the user accounts along with import details of emails, contacts, calendars.
• Detailed Report - The detailed report downloads individual reports of all/selected Office 365 user accounts with their import details.

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The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing import reports of all the selected users for import.

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Detailed Report: Here, you get the option to save the detailed import report of the mailboxes you want to. Select the mailbox and click on Download button.

Choose the destination location where you want to save the Detailed Report.

Re-Run Import option is also provided in order to perform the import again.

• Retry Failed Items: To Import the data which didn't get downloaded.
• Re-Run Full Import: To perform the entire Import process again.
• Delta Import: To Import the newly arrived data without duplication.

To view the end result login to O365 ID where you imported the data and open People tab.

On comparing the before and after images of the O365, we can clearly see that all new data is in its requested spot.

All of the User Contacts

Before:

After: