You can export Outlook emails to CSV with the built-in Import/Export wizard. In Outlook for Windows, go to File > Open & Export > Import/Export, choose Export to a file, select Comma Separated Values, pick the folder, and save the file. It handles one folder at a time, and the CSV holds text fields like sender, subject, and message body, but not attachments. To convert Outlook email to CSV file format for many folders at once, or straight from a PST file, a tool like SysTools software can help.

Exporting Outlook email to CSV file format is an easy task and can be done in a few steps. Microsoft itself added an option in Classic Outlook in all versions, i.e., Import/Export. In this post, users will get step-by-step instructions to export emails from Outlook to CSV format.

It’s undeniable that Outlook is the most popular and widely used email client. It provides built-in options to archive emails and other attributes. Let us understand the need of exporting Outlook emails to CSV format.

User Query – 1: Hi there! I use Outlook 2016 to take business orders from different countries. Daily, I receive invoices, purchase orders, receipts, quotes, sales requests, etc., through email. Managing that data is becoming a difficult task for me. So, I researched online for solutions and found that exporting my emails to CSV would solve my problem. But I don’t know how to do it. Is there any tool or anything that I can use? Please suggest. Thanks!
User Query – 2: Hi! I am Josh. I use Outlook for Mac. The other day I tried exporting my emails, and it saved in .olm format. But I need it in CSV format. Can anyone suggest how I can export my Outlook emails without any data loss?

Now we understand the need of exporting emails from Outlook to CSV format. This is the first step when you need to specifically learn how to extract email addresses from Outlook for building your clean list or for migration purposes. So, now let us move to the solution part. But before that, I would like to clear one more point, i.e., Outlook stores data in either an OST or PST file. This post will help users having a PST file. IMAP Outlook users can follow the instructions to convert OST to CSV file format.

Export Outlook Email to CSV Using Import/Export Option

Microsoft Outlook has an inbuilt Open & Export option that allows users to either export email data or import email data into the Outlook mailbox. Here we will see the option to export Outlook emails to CSV format using the Import/Export utility.

Before following the steps of the method, make sure Outlook is properly installed and configured. Also, note that this method applies to Windows users. If you’re a Mac OS user, then you can directly jump to this section.

Coming to the procedure, here are the complete steps for your reference to export emails from Outlook in CSV file format.

Step-1. Open the Outlook application on your screen, go to the File tab, and hit Open & Export option.

first screen

 

Step-2. From the next opened window hit Import/Export option as highlighted.

select option

 

Step-3. In the next window, select ‘Export to a file’ and click ‘Next’.

select right option

 

Step-4. After that, select ‘Comma Separated Values’ and click ‘Next’.

select comma separate value option

Step-5. Then, select the email folder you want to export and click ‘Next’.

map the folder

Step-6. Now, click ‘Browse’  and choose the path where you want to save the Outlook emails in CSV format, and hit Finish button.

export outlook emails to csv

 

Shortcomings of the Manual Approach

  • First of all, you can choose only one folder at a time for the process. That means it could be a daunting task if you have multiple email folders to export.
  • Secondly, some Outlook users reported that the ‘Export’ option is greyed out for some reason, which could be inconvenient if you are in a hurry to export your emails.
  • Last but not least, network issues could slow down the process.

Anyway, don’t worry, we’ve got an alternate/automated method for you.

Exporting Outlook Email to CSV Using SysTools Software 

SysTools developed an advanced utility for professionals and home users. Users can use this tool to export all data from an Outlook mailbox to CSV format and save it locally. SysTools PST File Converter is a secure software to export Outlook email to CSV with date and time and other associated attributes. This tool will help users to export emails, calendars, contacts, tasks, notes, journals, and more.

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[Note: The below steps are for Windows users. Mac users can refer to the next section for the detailed steps.]

Step-1. Download the Outlook email to CSV exporter software on your Windows PC and select the language of your choice. Now, click on the Add File option to see all the Outlook Data File contents.

add file

Step-2. Next, choose either Select File or Search File as per your convenience and click Add.

select file to export Outlook email to CSV

Step-3. After that, either export the selected email or the complete mailbox from Outlook to CSV format.

export selected

Step-4. Now, select the CSV export option from the list to export Outlook email to a CSV file.

select CSV

Step-5. Next, click on ‘Browse’ and choose the destination path. The exported CSV file will be saved in the same location.

browse

Step-6. Then, select the necessary checkboxes and click Export to initiate the export process. After completing the export process, the software will provide a CSV file as Output.

export outlook emails to csv

Now, the wait for Mac users ends here. Let’s discuss the steps quickly.

Outlook Mac Export Emails to CSV Step by Step

Without further discussion, let’s directly step into the detailed working procedure of exporting Outlook email to CSV format on Mac OS system.

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Step-1. Download the above-mentioned tool and launch it on your Mac device.

download tool on mac device

Step-2. After that, click on the Add File or Add Folder option to move forward with the next steps.

add file

Step-3. Then, select the Outlook Data File and click Next.

click next

Step-4. Next, select the export type as a CSV file.

choose CSV

Step-5. (Optional) Click on Create Separate CSV File for All Group Contacts if required.

Step-6. After that, click on the Change button to choose the destination location where you want to save Outlook emails.

export outlook email to csv

Step-7. Browse to the destination location and click the OK button.

click ok

Step-8. Finally, click on the Export button to start the conversion process.

outlook emails to csv

Now, there you have it. Both manual and automated methods for exporting Outlook email to CSV file format.

Conclusion

Whether it is backup/archive, data management, migration, or other reasons, exporting Outlook emails to CSV has clear benefits. Though you can manually accomplish the task, it’s not recommended as it could take forever if you have a lot of folders to export. Thus, it’s suggested to automate the process and take the help of professional tools to export emails from Outlook to CSV format.