Steps to Convert EDB to PST / PDF / MBOX / HTML / EML / MSG Files


A Step by Step Guide to convert and save data from inaccessible, severely corrupt Exchnage EDB files into multiple file format
Using SysTools EDB Converter Software


You can easily convert Offline Exchange Mailboxes to PST / PDF / MBOX / HTML / EML / MSG format from EDB / STM Files (Windows OS).


STEP 1

Go to the start menu click on All Programs » SysTools EDB Converter Tool.

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STEP 2

Once the software is launched, Click on the "Add File" button as shown below:

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STEP 3

As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like Select / Search EDB / STM files

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Select or Search EDB / STM File



STEP 4.1

Select file

Click on the "Select File" radio button and browse the EDB file click on the “...” button.

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Now, Browse the desired EDB file, select it and click on "Open" button.

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STEP 4.2

Search file - Convert Multiple EDB / STM Files

If you click on Search File Option then there are two more options for searching the EDB / STM files in the system.

  • Search Selected Drive: To search the EDB & STM file from Selected Drive.
  • Search All Drive: To search the EDB & STM file from all the Drives.

STEP 4.3

Consider, you selected 'Search Selected Drive' option.

Select "Search Selected Drive" to get all the EDB / STM file stored in a particular local drive. Press "Search" button.


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View the loading proces progress for finding all EDB and STM file in the selected drive.

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Click OK when 'Search successfully Completed Message' Pops up.

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After the searching process is completed, the software displays the list of EDB and STM files stored in the selected drive as shown. You can check required files and click on ADD button.

4.2

STEP 5

SysTools EDB Converter software supports to remove two types of Email Encryptions SMIME and OpenPGP from email mesages.

  1. SMIME: This encryption type encrypt emails using Certificates.
  2. OpenPGP: This encryption type encrypt emails using Public and Private Keys.

To remove encryption from Email Messages in EDB Mailbox:


Click Here: EDB Converter Mailbox Email Decryption



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STEP 6

The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of EDB files.
  • Advance mode: If you are not able to view the data after using quick scan mode or if the EDB file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. So, it can recover permanently deleted mailbox or data items from a loaded Exchange EDB file easily. This Software support Advance Scan on 64 bit OS also.

Once the file is selected, Click on Add button to proceed further.

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STEP 7

The software will start the scanning process of EDB file.

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STEP 8

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the EDB file.

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STEP 9

The Left Panel of the software displays existing folders in Source EDB files.

It will display the scanned EDB file and all the Exchange Mailboxes available in the EDB file in preview panel (left).

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STEP 10

Detailed Preview

Now you can view all EDB mailboxes and its data items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and Folder list in the left side of the window to show specific data items in the chosen EDB mailboxas per users choice.

Click on Mail to view only emails in selected mailbox in the scanned EDB file.

For Mails, you can view email message in 8 different format: Normal Mail view, Hex, MIME, Message Header, HTML, RTF, Properties & attachments.

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Click on Calendars tab to view events from selected mailbox in the EDB file.

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Click on Contacts tab to view the address book information from selected mailbox in the EDB file.

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Click on Tasks tab to view all Tasks from selected mailbox in the EDB file.

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Click on Notes tab to view all Notes from selected mailbox in the EDB file.

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STEP 11

Select the Export Button to migrate entire EDB file along with all mailboxes and data items in it.

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Or select the Export Selected option to migrate only particular files (checked emails / contacts / calendars, etc.) from the selected EDB mailbox.

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STEP 12

Export as PST Format

While the "PST" radio button is selected, Click on the "Advanced setting" button as shown below:

pst1
STEP 13

Now, Provide the following settings:

Split PST: To Split all the PST files using the size that can limit the size of the PST files.

Date filter option: This allows the user to migrate specific data from the PST files.

Categories: As per which we can export the specific components of the PST file such as mails, contacts, calendars.

pst2

Once the settings have been specified, click on the "save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

pst2.1
STEP 14

On the previous menu, Click on the "Browse" button to provide destination folder to save the resultant file/s.

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STEP 15

Select the location as the final destination on the next window and click on "OK".

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STEP 16

The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.

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STEP 17

Check "Maintain Folder Hierarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.

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Click on "Export" button to save the previewed items in PST file format.

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STEP 18

The software will start the export process now.

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STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The following window will show the success as well as fail count. Click on the "Save" Button to Save Export Report in the CSV file format.

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STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

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STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

PST11
STEP 23

You can View Final PST file/s in the specific destination location provided by the user.

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STEP 24

You can Open / Import resultant Outlook PST file/s in the MS Outlook 2019 / 2016 / 2013 / 2010 / 2007 versions as per your availability.

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STEP 12

Export as PDF Format

Click on the "PDF" Radio button and click on the "Advanced Settings" button.

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STEP 13

On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.

In General Settings option you will get the following settings.

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.

You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.

pdf2

In Page Layout option you will get the following settings.

  • Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm
  • Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.

You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.

pdf2.1

In Bates Number option you will get the following settings.

  • Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly
  • Date Stamp: You can choose the Format and its Position as per requirement.

Once, You have specified all the settings, Click on the "Save" button.

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Click OK when a pop-up message: Settings saved successfully' appears.

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STEP 14

On the previous menu, Click on the "Browse" button.

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STEP 15

Now, Navigate to the required destination location folder to save the PDF file.

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Click on the "OK" button.


STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

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STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant PDF file generated.

pdf5.1

Click on "Export" button to save the previewed items in MSG file format.

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STEP 18

The Export process will now start as follows:

pdf6.1
STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

pdf7.1

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

pdf9.1
STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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STEP 23

Preview the generated PDF file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

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Preview the Resultant PDF file created.

pdf11.1
STEP 12

Export as MSG Format

Click on the "MSG" Radio button and click on the "Advanced Settings" button.

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STEP 13

Now, You can provide various advanced settings:

Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.

Date filter option: You can provide the from date and to date interval in order to perform the selective export.

Categories: This includes the mails, contacts, calendars, task, etc.

msg2

Once, You have specified all the settings, Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

msg2.1
STEP 14

On the previous menu, Click on the "Browse" button.

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STEP 15

Now, Navigate to the required destination location folder to save the MSG file.

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Click on the "OK" button.


STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source file (PST) in the resultant MSG file generated.

msg5.1

Click on "Export" button to save the previewed items in MSG file format.

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STEP 18

The Export process will now start as follows:

msg6.1
STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

msg7.1

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

msg9.1
STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

msg10
STEP 23

Preview the generated MSG file in the Destination location

The generated Folder will contain all folders(Hierarchy) as that in source file

msg11.1

Preview the Resultant MSG file created.

msg11.2
STEP 12

Export as EML Format

Click on the "EML" Radio button and click on the "Advanced Settings" button.

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STEP 13

On the Advanced settings you can specify the settings for EML file conversion:

Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.

Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.

eml2

Once the settings are specified. Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

msg2.1
STEP 14

On the previous menu, Click on the "Browse" button.

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STEP 15

Now, Navigate to the required destination location folder to save the EML file.

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Click on the "OK" button.


STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant EML file generated.

eml5.1

Click on "Export" button to save the previewed items in MSG file format.

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STEP 18

The Export process will now start as follows:

eml6.1
STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

eml7.1

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

eml9.1
STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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STEP 23

Preview the generated EML file in the Destination location

The generated Folder will contain the Inbox (EML is only for Emails) folder as that in the source file

eml11.1

Preview the Resultant EML files created.

eml11.2
STEP 12

Export as HTML Format

Click on the "HTML" Radio button and click on the "Advanced Settings" button.

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STEP 13

On the Advanced settings you can specify the settings for HTML file conversion:

Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.

Date filter option: You can provide the from date and to date interval in order to perform the selective export.

Categories: This includes the mails, contacts, calendars, task, etc.

html2

Once, You have specified all the settings, Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

html2.1
STEP 14

On the previous menu, Click on the "Browse" button.

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STEP 15

Now, Navigate to the required destination location folder to save the HTML file.

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Click on the "OK" button.


STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

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STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant HTML file generated.

html5.1

Click on "Export" button to save the previewed items in MSG file format.

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STEP 18

The Export process will now start as follows:

html6.1
STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

html7.1

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

html9.1
STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

html10
STEP 23

Preview the generated HTML file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

html11.1

Preview the Resultant HTML file created.

html11.2
STEP 12

Export as MBOX Format

While the "MBOX" radio button is selected, Click on the "Advanced setting" button as shown below:

mbox

STEP 13

On the Advanced settings you can specify the settings for EML file conversion:

Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.

mbox1

Once the settings are specified. Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

mbox1
STEP 14

On the previous menu, Click on the "Browse" button.

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STEP 15

Now, Navigate to the required destination location folder to save the MBOX file.

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Click on the "OK" button.


STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

mbox4

STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant EML file generated.

mbox5

Click on "Export" button to save the previewed items in MSG file format.

mbox5.1

STEP 18

The Export process will now start as follows:

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STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

mbox8

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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The following prompt will be generated as follows as the report is saved successfully. Press OK.

mbox9.1
STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

mbox10

STEP 23

Preview the generated MBOX file in the Destination location

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Preview the Resultant MBOX files created.

mbox11.1

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