News We Recently Launched an Export Tool for G Suite, Exchange, Office 365, O365 Archive.

SysTools Exchange Export: Know How it Works!

Now following this step-by-step guide for SysTools Exchange Export Tool.

You can safely export Mailbox from Exchange to PST file format easily.

Application Pre-Requisites

Exchange 2007 & Above Exchange 2003 & Below
STEP 1

Launch the software "Exchange Export", The user-interface of the software will appear as follows:

launch software

STEP 2

Enter the admin login credentials & select the server version of Live Exchange Server and enter the Active Directory IP & Exchange Server IP and click on "Login" button.

You can check the "Include Sub-Domain User's" field if you want to export mailbox of sub-domain users as well.

include sub-domain

STEP 3

After successful login, the software will generate the mailbox list available in the Exchange Server.

Select the "include Sub-Domain Users" radio button to show the sub domains on the software interface.

The software specifies the mailboxes which are not assigned with Write permission.

mailbox permission

The sub-domain users will not be listed if the "Include Sub-Domain User's" field is not selected.

unselected sub-domain

STEP 4

Here, Select the mailboxes which you want to export using the checkbox corresponding to them and click "Next" button.

select mailbox

STEP 5

You can check/uncheck the mailbox items which you want to export.

check or uncheck mailbox

STEP 6

On the "Mails" option. Select the "Apply Filter(s)" radio button and click on the "Set" button.

apply filter

STEP 7

Now, On the date filter provide the date interval according to which the mails will be exported.

date filter

Click on "Apply" button.

STEP 6

On the "Calendar" option, Click on the "Apply filter(s)" radio button. Click on the "Set" button.

calendar-filter

STEP 7

Now, provide the date interval according to which the calendars are to be exported. Click on the "Apply" button.

provide date interval

STEP 6

On the "Tasks" option, Click on the "Apply filter(s)" radio button. Click on the "Set" button.

apply task filter

STEP 7

Now, provide the date interval according to which the tasks are to be exported. Click on the "Apply" button.

apply task interval dates

STEP 6

On the "Journals" option, Click on the "Apply filter(s)" radio button. Click on the "Set" button.

select filter

STEP 7

Now, provide the date interval according to which the Tasks are to be exported. Click on the "Apply" button.

apply journals-filter

STEP 8

Now, you can choose the "Advanced Settings" for successful Exchange to Outlook migration.
Maintain Folder Hierarchy - This option allows you to maintain the folder hierarchy of folders during the conversion process.
Outlook Required – Check "With Outlook" option if you have Microsoft Outlook installed on your system.
Split Outlook Data File - This option enables you to split PST file after the mentioned file size.

maintain folder-hierarchy

STEP 9

Click on "Browse" button the destination folder where you want to save the Output data file.

locate destination

STEP 10

In the browser window, choose the folder to store PST file. Then click on "OK".

select folder

STEP 11

The destination folder location will appear in the text field. Click on "Export" button to start conversion.

start conversion

STEP 12

The progress along with the item count of the mailboxes will be displayed.

count items

STEP 13

After the completion of export process, the window showing message "Export process completed successfully." will be displayed. Click on "OK" button.

export process completed

STEP 14

Click on "Save Report" button to save the export report.

save report

STEP 15

The window will open in which you can select the storage location. Specify the name and click on "Save" button to save report.

provide report name

STEP 16

You export report of entire conversion process can be viewed as follows:

view conversion process

STEP 17

The software generates separate export report for individual mailbox as well.

save seprate for single mailbox

STEP 18

The exported PST file can be found at the specified storage location.

Also, the sub domain file will be shown as follows:

locate storage location

STEP 19

Now, to open the PST file in Microsoft Outlook , click on the "File" tab to start adding the PST File to Outlook.

open pst file

STEP 20

To add Outlook Data File PST click on "Open & Export » Open Outlook Data File" to add mailbox data in the PST file format.

add mailbox

STEP 21

Browse the location where the PST file is stored. Select the PST file and click Open to add the Outlook Data File to Outlook.

find location of pst file

The added Mailbox Data could be located in the left pane, explore the folders and mails by clicking on them separately.

locate added file

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