Steps to Import EDB File to Live Exchange Server


Import multiple mailboxes from offline/dismounted EDB to Live Exchange server by following very simple steps given here. And first of all ensure about the following:


Application Pre-Requisites

Exchange 2007 & Above
  • Make sure MS Outlook (2016/2013/2010/2007/2003/2002/2000/97) should be installed.
  • Check if you have login as administrator on your machine (where tool is running)?
  • Admin account must be impersonated. Watch Videos How to Apply impersonation in:
Exchange 2003 & Below
  • Make sure MS Outlook (2016/2013/2010/2007/2003/2002/2000/97) should be installed.
  • Check if you have login as administrator on your machine (where tool is running)?
  • Is your machine in the same domain with exchange server?
  • Have you granted FULL access permission to mailboxes? Refer for Exchange 2000/2003.

STEP 1

Launch the software by following steps: Start >> All Programs >> SysTools Exchange Recovery >> SysTools Exchange Recovery.



STEP 2

Click on Add File to add the EDB file.

Add File
STEP 3

Click on the Select File radio button and to browse the EDB file click on the “...” icon to navigate Public (Pub1.edb) and Private (Priv1.edb)

browse edb file

Note: If Priv.stm or Pub.stm on the same location where you have the .edb files, the software automatically select the .stm file. Otherwise you have to manually browse the STM file location and add if required.

Browse the desired EDB file, select it and click on Open button.

browse edb file
STEP 4

If you click on Select Search Option then there are two more options for searching the .edb files.

  • Search All Drive: To search the file from all the Drives.
  • Search Selected Drive: To search the file from selected drive.
searching option

After the searching process is completed, the software displays the list of .edb files stored on entire drive as shown.

Now choose the .edb file and add the file for scanning.

Next click Search option to search the .edb files.

searching process
STEP 5

SysTools EDB Converter software supports to remove two types of Email Encryptions SMIME and OpenPGP from email mesages.

  1. SMIME: This encryption type encrypt emails using Certificates.
  2. OpenPGP: This encryption type encrypt emails using Public and Private Keys.

To remove encryption from Email Messages in EDB Mailbox:


remove encryption

STEP 6

Now you can see the storage path of EDB file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of mailboxes or folders from Exchange database files – .edb
  • Advance mode: If you are not able to view the data after using quick scan mode or if the .edb file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Click on Add button to proceed further.

scanning mode
STEP 7

Now the scanning process will start.

scanning begin
STEP 8

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of mailboxes in complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the EDB file.

save scan results
STEP 9

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and folder list in the left side of the window to show specific mailbox items.

Click on Mail to view only emails.

mails

Click on Calendars tab to view events from all mailbox items.

calendars

Click on Contacts tab to view the address book information in the software.

contacts

*Note: You can also view the specialized views by clicking on the tasks, journals, notes tab respectively.






STEP 10

Click on Export button to export the edb files.

click export
STEP 11

Click on Live Exchange radio button to import the EDB file to Exchange online mailbox.You need to configure Live Exchange settings. Click on Advance Settings.

select advance settings
STEP 12

Configure Live Exchange Settings:

Exchange Settings

  • Admin Credentials: Enter SMTP address and password of admin user. If you uncheck this option then you will need to enter destination user name and password for every user at next step.
  • Server Version: Choose version of destination Exchange Server where you want to migrate.
  • IP Address: Enter IP addresses of computers where Exchange Server and Active Directory are installed.

enter admin credentials

Note: If you are using Exchange Server(2007, 2010, 2013 and 2016) then Admin account must be impersonated.

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

general settings
STEP 13

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.

click ok
STEP 14

Click on Live Exchange radio button.

There are two ways for migrating/exporting maiboxes live exchange.

  1. Enter Destination Mailbox
  2. Provide Destination Mailbox(SMTP address) from CSV
two ways to export exchange mailbox
STEP 15

Destination Mailbox

You can choose Enter Destination Mailbox option for migrating the EDB file to Live Exchange.

click destination mailbox
STEP 16

First click on check boxes, then click on Next button.

click next
STEP 17

The software will prompt for Exchange mailbox name. Provide the valid Exchange mailbox name as shown below. Now the mailbox will be validated.

validate mailbox name
STEP 18

The Export process will start. The software shows the status of the exported file.

export process
STEP 19

You can save the Export Report with Success and Fail Count of the file. Click on Save button.


Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 20

Save the file in CSV (Comma Separated Values) file format to the desired location. Click on Save button.

save export report
STEP 21

A dialog box appears. It will show the destination path of the saved Export Report. Click on Ok button.

click ok
STEP 22

Now you can navigate to the above destination path and view the Export Report in MS Excel.

export report in csv
STEP 23

Auto generate CSV

You can choose Provide Destination Mailbox(SMTP address) from CSV option to generate the CSV file automatically and import csv file containing the credentials for the mailbox.

click on provide destination mailbox
STEP 24

Click on Auto generate CSV to import the CSV file.

click auto generate csv

Note: You can provide the credentials for multiple mailboxes to migrate from multiple source mailboxes to multiple destination maiboxes.


STEP 25

The software will let you browse the location where you want to generate CSV file. After browsing, click on Save button.

click save
STEP 26

A dialog box appears. It will show the location of the CSV file. Click on OK button.

process-complete
STEP 27

Now go to the location appeared in that dialog box. Open CSV file and enter your credentials.

export-report-in-csv

Note: If there are mutliple mailboxes, then all the fields are mandatory to be filled.


STEP 28

Now click on Browse button to browse the generated CSV file.

click browse
STEP 29

Now browse the location of the file, select it and click on Open button.

click open
STEP 30

Now you can see the path of the file. Click on Next button.

click next
STEP 31

Now validation process of mailbox will start.

validation process
STEP 32

After validating process, you will get export option. Click on Export button to export the file.

click export
STEP 33

The Export process will start. The software shows the status of the exported file.

export process
STEP 34

You can save the Export Report with Success and Fail Count of multiple files file. Click on Save button.


Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
save export report
STEP 35

Save the file in CSV (Comma Separated Values) file format to the desired location. Click on Save button.

click save
STEP 36

A dialog box appears. It will show the destination path of the Export Report. Click on Ok button.

click ok
STEP 37

Now you can navigate to the above destination path and view the Export Report in MS Excel.

csv report
STEP 10

Click on single mail and right-click on it. Click on Export Selected button to export the single email.

click export selected
STEP 11

Click on Live Exchange radio button to import the EDB file to Exchange online mailbox.You need to configure Live Exchange settings. Click on Advance Settings.

click advance settings
STEP 12

Configure Live Exchange Settings:

Exchange Settings

  • Admin Credentials: Enter SMTP address and password of admin user. If you uncheck this option then you will need to enter destination user name and password for every user at next step.
  • Server Version: Choose version of destination Exchange Server where you want to migrate.
  • IP Address: Enter IP addresses of computers where Exchange Server and Active Directory are installed.

insert admin credentials

Note: If you are using Exchange Server(2007, 2010, 2013 and 2016) then Admin account must be impersonated.

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

general settings
STEP 13

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.

click ok
STEP 14

Provide the mailbox id to which the data is to be exported. Click on Validate button.

user validation
STEP 15

It will validate the ID. Click on Export button

click export
STEP 16

The Export process will start. The software shows the status of the exported file.

export process
STEP 17

A dialog box appears to notify successful completion of export process. Click on Ok button.

click ok
STEP 18

You can save Export Report with Success and Fail Count of the file. If you want to check the exported file, click on the number corresponding to the source file.


Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 19

Save the file in CSV (Comma Separated Values) file format to the desired location..

save export report
STEP 20

A dialog box appears. It will show the destination path of the Export Report file. Click on OK button.

click ok
STEP 21

Now you can navigate to the above destination path and view the Export Report in MS Excel.

export report in csv

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