Steps to Import EDB File to Live Exchange Server

Import multiple mailboxes from offline/dismounted EDB to Live Exchange server by following very simple steps given here. And first of all ensure about the following:

Exchange 2003 & Below
  • Make sure MS Outlook (2003/2002/2000/97) should be installed.
  • Check if you have login as administrator on your machine (where tool is running)?
  • Is your machine in the same domain with exchange server?
  • Have you granted FULL access permission to mailboxes? Refer for Exchange 2000/2003.
Exchange 2007 & Above
  • Make sure MS Outlook (2013/2010/2007) should be installed.
  • Check if you have login as administrator on your machine (where tool is running)?
  • Admin account must be impersonated. Watch Videos How to Apply impersonation in:
STEP 1

Launch the software by following steps: Start >> All Programs >> SysTools Exchange Recovery >> SysTools Exchange Recovery.


STEP 2

Click on Add File to add the EDB file.

Add File
STEP 3

Click on the Select File radio button and to browse the EDB file click on the “...” icon to navigate Public (Pub1.edb) and Private (Priv1.edb)

browse edb file

Note: If Priv.stm or Pub.stm on the same location where you have the .edb files, the software automatically select the .stm file. Otherwise you have to manually browse the STM file location and add if required.

Browse the desired EDB file, select it and click on Open button.

browse edb file
STEP 4

If you click on Select Search Option then there are two more options for searching the .edb files.

  • Search All Drive: To search the file from all the Drives.
  • Search Selected Drive: To search the file from selected drive.
searching option

After the searching process is completed, the software displays the list of .edb files stored on entire drive as shown.

Now choose the .edb file and add the file for scanning.

Next click Search option to search the .edb files.

searching process
STEP 5

Now you can see the storage path of EDB file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of mailboxes or folders from Exchange database files – .edb
  • Advance mode: If you are not able to view the data after using quick scan mode or if the .edb file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Click on Add button to proceed further.

Scanning mode
STEP 6

Now the scanning process will start.

scanning begin
STEP 7

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of mailboxes in complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the EDB file.

save scan results
STEP 8

Click on the + option to expand mailbox items & click on specific folders to enumerate the list of the mails contained in the selected folder.

Normal Mail View : Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

normal mail view

Attachments : Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

Attachment View
STEP 9

Click on Export button to export the edb files.


validate mailbox name
STEP 10

Click on Live Exchange radio button to import the EDB file to Exchange online mailbox.You need to configure Live Exchange settings. Click on Advance Settings.

validate mailbox name
STEP 11

Configure Live Exchange Settings:

Exchange Settings

  • Admin Credentials: Enter SMTP address and password of admin user. If you uncheck this option then you will need to enter destination user name and password for every user at next step.
  • Server Version: Choose version of destination Exchange Server where you want to migrate.
  • IP Address: Enter IP addresses of computers where Exchange Server and Active Directory are installed.

validate mailbox name

Note: If you are using Exchange Server(2007, 2010, 2013 and 2016) then Admin account must be impersonated.

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

validate mailbox name
STEP 12

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.


validate mailbox name
STEP 13

Click on Live Exchange radio button.

There are two ways for migrating/exporting maiboxes live exchange.

  1. Enter Destination Mailbox
  2. Provide Destination Mailbox(SMTP address) from CSV

STEP 14

Destination Mailbox

You can choose Enter Destination Mailbox option for migrating the EDB file to Live Exchange.


STEP 15

Then click on Next button.


validate mailbox name
STEP 16

The software will prompt for Exchange mailbox name. Provide the valid Exchange mailbox name as shown below. Now the mailbox will be validated.


validate mailbox name
STEP 17

The Export process will start. The software shows the status of the exported file.


validate mailbox name
STEP 18

You can save the Export Report with Success and Fail Count of the file. Click on Save button.


validate mailbox name
STEP 19

Save the file in CSV (Comma Separated Values) file format to the desired location. Click on Save button.


validate mailbox name
STEP 20

A dialog box appears. It will show the destination path of the saved Export Report. Click on Ok button.


validate mailbox name
STEP 21

Now you can navigate to the above destination path and view the Export Report in MS Excel.


validate mailbox name
STEP 22

Auto generate CSV

You can choose Provide Destination Mailbox(SMTP address) from CSV option to generate the CSV file automatically and import csv file containing the credentials for the mailbox.

live exchange migration
STEP 23

Click on Auto generate CSV to import the CSV file.

advanced settings

Note: You can provide the credentials for multiple mailboxes to migrate from multiple source mailboxes to multiple destination maiboxes.


STEP 24

The software will let you browse the location where you want to generate CSV file. After browsing, click on Save button.


validate mailbox name
STEP 25

A dialog box appears. It will show the location of the CSV file. Click on OK button.

process-complete
STEP 26

Now go to the location appeared in that dialog box. Open CSV file and enter your credentials.

export-report-in-csv

Note: If there are mutliple mailboxes, then all the fields are mandatory to be filled.


STEP 27

Now click on Browse button to browse the generated CSV file.


STEP 28

Now browse the location of the file, select it and click on Open button.


STEP 29

Now you can see the path of the file. Click on Next button.


STEP 30

Now validation process of mailbox will start.


STEP 31

After validating process, you will get export option. Click on Export button to export the file.


STEP 32

The Export process will start. The software shows the status of the exported file.


validate mailbox name
STEP 33

You can save the Export Report with Success and Fail Count of multiple files file. Click on Save button.


validate mailbox name
STEP 34

Save the file in CSV (Comma Separated Values) file format to the desired location. Click on Save button.


validate mailbox name
STEP 35

A dialog box appears. It will show the destination path of the Export Report. Click on Ok button.


validate mailbox name
STEP 36

Now you can navigate to the above destination path and view the Export Report in MS Excel.


validate mailbox name
STEP 9

Click on single mail and right-click on it. Click on Export button to export the single email.


STEP 10

Click on Live Exchange radio button to import the EDB file to Exchange online mailbox.You need to configure Live Exchange settings. Click on Advance Settings.

validate mailbox name
STEP 11

Configure Live Exchange Settings:

Exchange Settings

  • Admin Credentials: Enter SMTP address and password of admin user. If you uncheck this option then you will need to enter destination user name and password for every user at next step.
  • Server Version: Choose version of destination Exchange Server where you want to migrate.
  • IP Address: Enter IP addresses of computers where Exchange Server and Active Directory are installed.

validate mailbox name

Note: If you are using Exchange Server(2007, 2010, 2013 and 2016) then Admin account must be impersonated.

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

validate mailbox name
STEP 12

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.

advanced settings
STEP 13

Provide the mailbox id to which the data is to be exported. Click on Validate button.


validate mailbox name
STEP 14

It will validate the ID. Click on Export button


validate mailbox name
STEP 15

The Export process will start. The software shows the status of the exported file.


validate mailbox name
STEP 16

A dialog box appears to notify successful completion of export process. Click on Ok button.


validate mailbox name
STEP 17

You can save Export Report with Success and Fail Count of the file. If you want to check the exported file, click on the number corresponding to the source file.


validate mailbox name
STEP 18

Save the file in CSV (Comma Separated Values) file format to the desired location..


validate mailbox name
STEP 19

A dialog box appears. It will show the destination path of the Export Report file. Click on OK button.


validate mailbox name
STEP 20

Now you can navigate to the above destination path and view the Export Report in MS Excel.


validate mailbox name