Steps to Import EDB File to Office 365 Account

Import EDB file to Multiple Mailboxes of Office 365:

Application Prerequisites
  • Microsoft Outlook must be installed and should be configured properly for any valid or dummy profile/account.
  • Admin account of Office365 must have Office 365 license assigned, you must be able to access OWA for admin.
  • Admin account of Office 365 must be impersonated
  • "How to "impersonate Office 365 Admin account"
  • If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".
STEP 1

Launch the software by following steps: Start >> All Programs >> SysTools Exchange Recovery >> SysTools Exchange Recovery.


STEP 2

Click on Add File to add the EDB file.

Add File
STEP 3

Click on the Select File radio button and to browse the EDB file click on the “...” icon to navigate Public (Pub1.edb) and Private (Priv1.edb)

browse edb file

Note: If Priv.stm or Pub.stm on the same location where you have the .edb files, the software automatically select the .stm file. Otherwise you have to manually browse the STM file location and add if required.

Browse the desired EDB file, select it and click on Open button.

browse edb file
STEP 4

If you click on Select Search Option then there are two more options for searching the .edb files.

  • Search All Drive: To search the file from all the Drives.
  • Search Selected Drive: To search the file from selected drive.
searching option

After the searching process is completed, the software displays the list of .edb files stored on entire drive as shown.

Now choose the .edb file and add the file for scanning.

Next click Search option to search the .edb files.

searching process
STEP 5

Now you can see the storage path of EDB file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of mailboxes or folders from Exchange database files – .edb
  • Advance mode: If you are not able to view the data after using quick scan mode or if the .edb file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Click on Add button to proceed further.

Scanning mode
STEP 6

Now the scanning process will start.

scanning begin
STEP 7

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of mailboxes in complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the EDB file.

save scan results
STEP 8

Click on the + option to expand mailbox items & click on specific folders to enumerate the list of the mails contained in the selected folder.

Normal Mail View : Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

normal mail view

Attachments : Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

Attachment View
STEP 9

Click on Export button to export the edb files.


validate mailbox name
STEP 10

Click on Office 365 radio button to import the EDB file to the office 365 mailbox. You need to configure "Office 365" settings. Click on Advanced Settings.

validate mailbox name
STEP 11

User Impersonation:

  • Admin SMTP: Provide the Admin username for the admin account
  • Password: Provide the password for the admin account.

validate mailbox name

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

validate mailbox name
STEP 12

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.


validate mailbox name
STEP 13

To import EDB to Office 365.

There are two ways for migrating/exporting maiboxes to Office 365.

  1. Enter Destination Mailbox
  2. Provide Destination Mailbox(SMTP address) from CSV

STEP 14

Destination Mailbox

You can choose Enter Destination Mailbox option for migrating the EDB file to Office 365.

Or

You can add a CSV file by the import CSV option. These files can include the username and password as follows:


STEP 15

Then click on Next button.


validate mailbox name
STEP 16

The software will prompt for Exchange mailbox name. Provide the valid Exchange mailbox name as shown below. Now the mailbox will be validated.


validate mailbox name
STEP 17

The Export process will start. The software shows the status of the exported file.


validate mailbox name

The software will prompt the message for successful export of the files.

successful export
STEP 18

You can save the Export Report with Success and Fail Count of the file.


Save Button
STEP 19

Save the file in CSV (Comma Separated Values) file format to the desired location. Click on Save button.


validate mailbox name
STEP 20

A dialog box appears. It will show the destination path of the saved Export Report. Click on Ok button.


validate mailbox name
STEP 21

Now you can navigate to the above destination path and view the Export Report in MS Excel.


validate mailbox name
STEP 9

Click on Export button to export the edb files.


STEP 10

Click on Office 365 radio button. Click on Advanced Settings.

validate mailbox name
STEP 11

Now You can provide some general settings as follows:

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

validate mailbox name
STEP 12

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.

advanced settings
STEP 13

Now, The user can export the EDB files using two options:

Enter Destination Mailbox: You have enter the Valid id credentials on the next menu.

Import CSV: This allows the user to add multiple id credentials to a CSV file.

On this menu you can select the "Enter the Destination Mailbox" Radio button and click on "Next".

validate mailbox name

OR


You can also import a CSV file as follows containing all the Mailbox id's and passwords:



validate mailbox name

Now select the CSV file to be added:

validate mailbox name
STEP 14

On the next menu, Provide the valid id credentials including the username and the password. Now all the data will be validated immediately.


validate mailbox name

All the user id's and password would be validated as follows:

validate mailbox name

Click on "Export"


STEP 15

The Export process will start. The software shows the status of the exported file.


validate mailbox name
STEP 16

A dialog box appears to notify successful completion of export process. Click on Ok button.


validate mailbox name
STEP 17

You can save Export Report with Success and Fail Count of the file. If you want to check the exported file, click on the number corresponding to the source file.


validate mailbox name
STEP 18

Save the file in CSV (Comma Separated Values) file format to the desired location..


validate mailbox name
STEP 19

A dialog box appears. It will show the destination path of the Export Report file. Click on OK button.


validate mailbox name
STEP 20

Now you can navigate to the above destination path and view the Export Report in MS Excel.


validate mailbox name
STEP 21

Now, The user can view all the exported data in the the destination mailbox provided.


validate mailbox name