How to Convert EML to CSV for Better Email Data Handling
In today’s dynamic world, emails are the most important source of communication, whether it’s in professional, organisational, or personal work. However, when you need to analyse or sort your huge data, it becomes difficult to do so in an email file. So, it’s important to convert EML to CSV file as it’s easy to sort the large datasets in Excel.
In this informative article, we’ll explain to you the best effective solutions to how to export EML files to CSV, whether it’s using Excel, Outlook or other email clients without any data loss. This will help you in better & easier email handling and management. But first, it’s necessary to know the facts about these file formats.
Quick Conversion of EML Files to CSV
Before knowing the format, here’s an instant method to convert EML to CSV file format.
- Install & launch the SysTools EML Converter Tool.
- Click on Email folder, which contains EML files.
- Tap on Export option by selecting CSV File format.
- Choose the end Location to store the output CSV file.
- Then, hit on Export Button for successful conversion.
Now, let’s understand the file formats.
Overview of EML and CSV File Formats
Before diving directly into the solution, it’s important to understand the file formats.
- CSV file, which is a plain text file which separates data by commas or semicolons in tabular format. Each line shows a record which is ideal for analysing and managing in spreadsheet platforms like Excel.
- Whereas, eml file is a single email file which stores all email content, like to, sender, date, subject, etc., along with attachments. This file is created by an email client like Outlook, Windows Live Mail, or Thunderbird.
For easy conversion of EML files to CSV, you can manage many emails into one structured file, which looks very professional, easy to read.
Reasons to Convert EML to CSV Format
There are several reasons which make a user export EML files to CSV. Let’s take a look.
- This CSV file can be viewed in Excel, Google Sheets, etc, which allows users to analyse & sort them using filters like date, subject, or any particular filter.
- CSV files are the most compact & very readable format, which offers an archive manner to backup your old email data.
- These files are universally acceptable, which makes them highly supportive & compatible with almost all platforms.
- To store large data in a single CSV file, instead of saving the entire data in different EML files.
- CSV files are mostly used for saving the email activity records, reports, trends, etc, in tabular format.
Dedicated Solutions to Export EML Files to CSV
In the following section, we’ll be talking about the best advanced methods which can be helpful in your transformation of .eml to .csv file format.
- Using a Professional Tool
- Try MS Excel
- Use MS Outlook
Let’s dive into the advanced solutions given below.
Tip 1: Convert EML to CSV File Using a Professional Tool
If you’re working with a large dataset of EML files & want a reliable, quick & effective result. Then, instead of using any manual methods, we recommend using the proactive software mentioned above, which is designed by SysTools. It’s the most trusted, accurate & efficient utility which easily convert EML to CSV format without hampering data loss or its structure.
Explore more facts about this converting tool.
- It transfers EML to CSV file & many different formats like PST, HTML, MHT, etc.
- Maintains original data integrity & structure with all embedded attachments.
- Very secure, so no chance of data deletion.
- Easily & quickly batch conversion of EML files.
Step Guide to Operate EML to CSV Conversion Tool
- Launch & run the aforementioned EML to CSV Converter on your desktop.
- Press on EML folder on the side panel, which is full of EML files.
- It offers a Preview option to verify the selected EML files.
- Tap on Export option by selecting .csv file format.
- If you want to apply some filters like date, naming conventions, etc, then click on Advanced Settings.
- Select the Location Path to save the resultant CSV file.
- Then, click on Export Button for successful conversion & hit OK button.
Tip 2: Using Microsoft Excel to Export EML Files to CSV
If you’ve a few email files and want to sort and manage your data manually. Then, use MS Excel.
Steps:
- Open your EML file with Notepad.
- Copy all relevant content like subject, date, sender, etc. by Ctrl+C.
- Now, paste the data by clicking on Ctrl+V.
- Finally, save your Excel sheet as .csv file format.
- No software or tools required for installation.
- Not ideal for batch transformation of .eml to .csv files.
- High chances of risk of accidental deletion of data.
Tip 3: Try MS Outlook
Steps:
- Open Microsoft Outlook on your system.
- Import your EML files into a new Outlook folder.
- Navigate to File > Open & Export > Import/Export.
- Select the file to export into CSV format, then click Next.
- Choose a new folder having EML files & browse the location path.
- Tap on Save button to finish the conversion EML to CSV file.
- Looks easy if you know how to operate Outlook.
- It preserves your EML data structure & integrity.
- Time-consuming process for a huge EML dataset.
- Outlook needs to be installed on your computer or any system.
Read More: How to Convert EML to PST
Tips Before You Export EML Files to CSV
To get a smooth transformation of .eml to .csv, points to remember:
- Always back up your EML data files before exporting
- Ensure that these email files are not damaged or corrupted.
- Use automated software instead of using any manual methods.
- Verify your output files after conversion to check all formatting & structure.
Conclusion
In this explained article, we’ve told you the best & quickest solution to convert EML to CSV file without any loss of data. Whether you’re using any email client, such as Outlook, Thunderbird, etc., you can easily transfer EML files to CSV. But it can be challenging as they are manual methods, so we have suggested an automated software which can prevent all of the problems & help users to manage and handle their email files effectively.