How to Export Archive Mailbox to PST | Complete Solution

Written By Chirag Arora
Anuraag Singh
Approved By Anuraag Singh  
Published On September 26th, 2022
Reading Time 5 Minutes Reading

Summary: To reduce the space in Exchange Server, the users create the archive mailbox and move all the unimportant emails in it. This helps them to provide more storage to save data and keep their archive data safe and secure. This write-up will guide you on how to export archive mailbox to PST in Exchange by using the manual and automated solutions provided here.

For backup and storage purposes, the users export Exchange mailbox to PST format. Then later when any disaster happens or the server crashes, then they can use the backup file and restore all the data back to the mailbox.

Users can use the manual approach i.e. Exchange Admin Center / Exchange Management Shell or the professional solution provided by SysTools – EDB File Converter. The tool makes the entire procedure quick and simple when compared to the manual procedures explained here.

Quick Steps to Export Archive Mailbox to PST

1. Launch the Software to Export Archive Mailbox to PST.
2. Add the DB File that Contains Archive Mailbox Data.
3. Choose PST as Your Export Option to Save Your Data.
4. Click on the Export Button to Export Data into PST Format.

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How to Export Archive Mailbox to PST Using Manual Method

Note: Before using the manual solution, the user has to assign the Mailbox Import Export role and grant full control to the Exchange Trusted Subsystem security group in EAC as well as EMS.

Execute the command given below to assign the role:

Follow the steps given below to provide read / write or full control permission:

1. Create a new folder and right-click on it >> Select the properties option.

2. Select the sharing tab >> After that, click on the advance sharing button.

3. Then, select the share this folder option >> Click on the permission button.

4. Select the Add button and enter the Exchange Trusted Subsystem in the dialogue box.

5. Click on the full control checkbox and select the apply button.

Note: Either you are using PowerShell cmdlet or EAC to export archive mailbox to PST, it is mandatory to assign these roles and permissions first.

Method 1: Using PowerShell Commands

Insert the command given below:

New-MailboxExportRequest -Mailbox “enter mailbox name” -FilePath “\\SER001\Archive\arc.pst” -IsArchive

Resultant File:

To use PowerShell, users should be technically sound. In case any error occurs, then they would be able to resolve the issue easily.

Method 2: Using Exchange Admin Center

1: Select the Archive Mailbox > Click on … > Click on selected option.

2: Click on “Export only the content of this mailbox’s archive” radio button > Click on Next button.

3: Insert the target file path > Click Next.

4: Select the checkbox > Click Finish.

5: The archive mailbox is successfully exported to PST file.

Problems Faced by Users in the Manual Method

  • The PowerShell commands do not export disconnected mailbox to PST. For that, you have to first connect it to a mailbox.
  • You should have proper expertise in the process. Else, you will not get the desired results.
  • It can take a lot of time depending on the size of the mailbox.
  • The process can be used to export only a single archive mailbox at a time.

Note: In order to overcome all these problems, users can use the advanced solution given in the below section that overcomes all the limitations that users face in the manual method.

How to Export Archive Mailbox to PST Using Professional Method

Technical and non-technical users can use the expert suggested EDB to PST Converter to export archive mailbox to PST in batch with no data loss. Users don’t need any technical skills because this utility provides a self-explanatory graphical interface that saves their time and effort.

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The software supports public, private EDB, and STM files. By default, it creates a UNICODE PST file. Users can export selective/entire EDB mailboxes and their items to the given file formats. Users can easily export calendars from Exchange with other mailbox items. One can preview the mailbox data items i.e., emails, contacts, calendars, journals, notes, and tasks before conversion.

It provides scan mode options (Quick & Advance scan) which repair corrupted exchange database files from corruption. Depending on the corrupted .edb file users can select the dual scan mode and recover the EDB file into a healthy state.

Users can also use this software to export public folders to PST in Exchange.

Simple Steps to Export Archive Mailbox to PST

1: Download, Install and Run the professional software on the system.

2: Click Add File button > Load offline .edb file > Click Add.

3: Preview EDB mailbox items > Click Export.

4: Click on the archive mailbox > Select PST > Click the browse button to set the target location.

5: Click on the Export button.

6: Finally, the archive mailbox is exported to a PST file.

Bringing It All Together

The write-up has provided complete information on how to export archive mailbox to PST by using the solutions mentioned here. If users want to export the archive mailbox, then they can select the manual solution. However, if they want to export archive mailboxes into PST from the offline DB file, then they must use the professional solution. Users can download the free version of the software and understand the working and features of the tool.


By Chirag Arora

Having around 9+ years of experience in technical writing. Knows about the core technical areas. Also, provides easy and reliable solutions to resolve difficulties faced by users while working with different platforms.