Want to know how to add Exchange email to Outlook? This is the most common query asked by many naive users because Exchange email plays an important role in business communication and in the IT industry. An Exchange email message data comprises so many things like organization blueprint and policy, project information, financial details, employee data, etc.
Exchange Server provides Transport Layer Security (TLS) for the communication between the client and the Exchange Online Servers. It provides encryption all the time that prevents the users from spoofing attempts and it keeps the email secure through encryption.
This is very good but the Exchange Server has its own downsides too. The first and foremost thing is that it needs the IT Administrator to handle Exchange Server. Space issue, Exchange database file corruption, virus attack, Exchange Server crash, logfile deleted, etc. are the issues that Exchange Server faces.
Also Read: How to Restore Deleted Disconnected Mailbox in Exchange Server
All these problems can be removed, but it needs technical expertise to resolve all the errors faced by Exchange Server. Moreover, it is a very time-consuming and expensive method. Therefore, it is better to save Exchange Mailbox email to some other email clients like Outlook. Hence, for this, we came up with this write-up and provide you with the most efficient solution to add Exchange Server email to Outlook.
What is the Need to Add Exchange Email to Outlook?
Yes, it is also important to understand why users are preferring Outlook rather than the other email clients. The reason behind it is that Outlook is widely used as a professional email client across the world and everyone is familiar with it. So, it is very easy to understand and users can access their Exchange email in a hassle-free way.
Note: If the user doesn’t want to add their Exchange email to Outlook, they can easily add their Microsoft Exchange email into PDF / MSG / EML / MBOX / HTML file formats by using the automated tool mentioned below.
There are always direct and indirect solutions that will help users, i.e., Manual and Automated solutions. With the manual solution, the user first has to convert the EDB email to the PST file. Then import the Outlook Data File into Outlook.
Manual Solution to Add Microsoft Exchange Email to Outlook
In the manual solution, the user has to use the Exchange PowerShell commands to convert Exchange Database Email into PST file format.
Below is the following command:
New-MailboxExportRequest -Name “Ron” -Mailbox saif -FilePath “\\SERVER01\PSTFiles\Ron.pst”
-IncludeFolders “#Inbox#”
This command helps users to convert EDB emails to PST and after that, they can add Microsoft Exchange email to Outlook. But, there are certain limitations with PowerShell such as if the Exchange Database file is corrupted, disconnected, or dismounted, then users have to use automated solutions because this cannot be done by Exchange PowerShell.
How to Add Exchange Email to Outlook: Professional Solution
This method provides an all-in-one solution that covers all the issues faced by the users in Exchange Server and PowerShell. Users can try SysTools EDB Conversion software to convert EDB email into PST.
This utility provides scan mode options that resolve database corruption Exchange 2010, 2013, 2016 and repair Exchange mailbox. To remove minor corruption select the Quick scan and to recover the severely corrupted Exchange EDB file click on advanced scan. This option can repair EDB file and recover permanently deleted Exchange database mailboxes and items from offline / dismounted EDB file. Users can select this scan mode and recover deleted mailbox after retention period.
It provides a graphical user interface that even a naive user can use without any technical knowledge. The user can convert multiple Exchange emails to PST file format because there is no file size constraint in this software. Users can perform bulk Exchange email conversion into the specified file format.
The software adds Exchange email with all its metadata properties such as Body, Subject, From, To, Cc, Bcc, Attachment info & Sent Size. It converts email attachments of different types like File (DOCX, PPTX, PDF, XLSX, etc.) and Images (PNG, JPG, GIF, JPEG).
Users can preview converted emails located in all the folders, including Inbox, Drafts, Sent Items, Deleted Items.
Note: This software is capable of adding Microsoft Exchange Email to Outlook 2007/2010/2013/2016 versions and extract mailbox from EDB file Exchange 2016/2013 into PST / PDF/ EML / MSG / MBOX / HTML file formats.
Users can access Exchange email from browser when they convert Exchange database mailbox email to HTML file format. If they want to export archive mailbox to PST Exchange 2016/2013/2010, they can easily perform this operation because the utility allows exporting different Exchange database mailboxes such as user, shared, legacy, disconnected, archive to the selected file format simultaneously.
Also Read: How To Export Contacts From Shared Mailbox In Outlook? Quick Solution
Features of the Automated Software
1. It converts offline .edb mailbox into the standard file formats.
2. Remove (SMIME/OpenPGP) email encryption from EDB.
3. Quick and Advanced scan options to recover corrupted and deleted Exchange mailboxes.
4. Maintain Folder Hierarchy and Data Integrity.
5. Support all versions of Windows OS, Outlook, and Exchange Server.
A Step-by-Step Method to Convert Exchange Email
Below are the steps given that help users learn how to add Exchange Email to Outlook:
Step 1: Download and Run the software on Windows Operating System
Step 2: Click Add File button to add Exchange Database File
Step 3: Select all the Exchange Email and click on the Export selected button
Step 4: Choose the Export type option as PST & click on Export
Step 5: After the successful conversion, add the PST file to Outlook to view Emails
Steps to Import PST File to Outlook to Access Exchange Emails
Step 1: Log in to Microsoft Outlook and Click on the File button
Step 2: Click on open & export > Select the Import/Export option
Step 3: Click on the “import from another program or file” option > Click on Next button
Step 4: Click on Outlook Data File and select the next button
Step 5: Click the browse button > Select the PST file you want to import > Click on next button
Step 6: If the .pst file is password protected, enter the credentials and click on OK button
Step 7: Select the “import items into the current folder” radio button > Click on finish button
Bringing It All Together
To know how to add Exchange Email to Outlook, the user needs to convert EDB emails to PST file and then import the resultant file to the MS Outlook. In the above section, we have described the method to import Exchange Database emails into Outlook Data File. Users can use the efficient solution provided above rather than any prolonged and time-consuming solution using Exchange PowerShell.