How to Add Exchange Email to Outlook? Find the Solution

Kumar Raj ~ Modified: January 28th, 2021 ~ MS Exchange ~ 6 Minutes Reading

Want to know how to add Exchange email to Outlook? This is the most common query asked by many naive users because Exchange email plays an important role in business communication and in the IT industry. An Exchange email message data comprises of so many things like organization blueprint and policy, project information, financial details, employee data, etc.

Exchange Server provides Transport Layer Security (TLS) for the communication between the client and the Exchange Online Servers. It provides encryption all the time that prevents the users from spoofing attempts and it keeps the email secure through encryption.

This is very good but the Exchange Server has its own downsides too. The first and foremost thing is that it needs the IT Administrator to handle Exchange Server. Space issue, Exchange database file corruption, virus attack, Exchange Server crash, logfile deleted, etc. are the issues that Exchange Server faces.

All this problem can be removed but it needs Technical Expertise to resolve all the errors faced by Exchange Server. Moreover, it is a very time-consuming and expensive method. Therefore, it is better to save Exchange Mailbox email to some other email clients like Outlook. Hence, for this, we came up with this write-up & provide you the most efficient solution to add Exchange Server email to Outlook.

What is the Need to Add Exchange Email to Outlook?

Yes, it is also important to understand why users are preferring Outlook rather than the other email clients. The reason behind it is that Outlook is widely used as a professional email client across the world and everyone is familiar with it. So, it is very easy to understand and users can access their Exchange email in a hassle freeway.

Note: If the user doesn’t want to add their Exchange email to Outlook. They can easily add their Microsoft Exchange email into PDF / MSG / EML / MBOX / HTML file formats by using the automated tool i.e. mentioned below.

There is always the direct and indirect solution that will help users i.e. Manual and Automated solutions. With the manual solution firstly the user has to convert the EDB email to the PST file. Then import Data Outlook File into Outlook.

Manual Solution to Add Microsoft Exchange Email to Outlook

In the manual solution, the user has to use the Exchange PowerShell commands to convert Exchange Database Email into PST file format. 

Below is the following command:

New-MailboxExportRequest -Name “Ron” -Mailbox saif -FilePath “\\SERVER01\PSTFiles\Ron.pst”
-IncludeFolders “#Inbox#”

This command help users to convert EDB emails to PST and after that, they can add Microsoft Exchange email to Outlook. But, there are certain limitations with PowerShell such as if the Exchange Database file is corrupted, disconnected, or dismounted than users have to use automated solutions because this cannot be done by Exchange PowerShell.

How to Add Exchange Email to Outlook: Professional Solution

This method provides all in one solution that covers up all the issues faced by the users in Exchange Server and PowerShell. Users can try SysTools EDB Conversion software to convert EDB email into PST. 

Download purchase

This utility provides scan mode option that resolves database corruption Exchange 2010, 2013, 2016 and repair Exchange mailbox. To remove minimal corruption select the Quick scan and to recover the severely corrupted Exchange EDB file click on advance scan. This option repair EDB file and recover permanently deleted Exchange database mailbox and item from offline / dismounted EDB file. Users can select this scan mode and recover deleted mailbox after retention period.

It provides graphical user interface that even a naive user can use it without any technical knowledge. The user can convert multiple Exchange emails to PST file format because there is no file size constraint in this software. Users can perform bulk Exchange email conversion into the specified file format.

The Software adds Exchange email all its metadata properties such as Body, Subject, From, To, Cc, Bcc, Attachment info & Sent Size. It converts email attachments of different types like File (DOCX, PPTX, PDF, XLXS, etc) and Images (PNG, JPG, GIF, JPEG).

Users can preview convert emails located in all the folders Inbox, Drafts, Sent Items, Deleted Items.

Note: This software is capable to add Microsoft Exchange Email to Outlook 2007/2010/2013/2016 versions and extract mailbox from EDB file Exchange 2016/2013 into PST / PDF/ EML / MSG / MBOX / HTML file formats.

User can access Exchange email from browser when they convert Exchange database mailbox email to HTML file format. If they want to export archive mailbox to PST Exchange 2016/2013/2010. They can easily perform this operation because the utility allows exporting different Exchange database mailbox such as: user, shared, legacy, disconnected, archive to the selected file format simultaneously. 

Features of an Automated Software

1. It converts offline .edb mailbox into the standard file formats.

2. Remove (SMIME/OpenPGP) email encryption from EDB.

3. Quick and Advance scan option to recover corrupted and deleted Exchange Mailbox.

4. Maintain Folder Hierarchy and Data Integrity.

5. Support all versions of Windows OS, Outlook, and Exchange Server.

A step-by-Step method to convert Exchange Email

Below are the steps are given that help user of how to add Exchange Email to Outlook:

Step 1: Download and Run the software on Window Operating System

launch tool

Step 2: Click Add File button to add Exchange Database File

add file

Step 3: Select all the Exchange Email and click on the Export selected button

select mails

Step 4: Choose the Export type option as PST & click on Export

export as pst

Step 5: After the successful conversion, add the PST file to Outlook to view Emails

Steps to Import PST File to Outlook to Access Exchange Emails

Step 1: Login to the Microsoft Outlook and Click on the File button

Step 2: Click on open & export > Select the Import/Export option

Step 3: Click on the “import from another program or file” option > Click on Next button

Step 4: Click on Outlook Data File and select the next button

Step 5: Click the browse button > Select the PST file you want to export > Click on next button

Step 6: If the .pst file is password protected, enter the credentials and click on OK button

Step 7: Select the “import items into the currect folder” radio button > Click on finish button

Bringing It All Together

To know how to add Exchange Email to Outlook, the user needs to convert EDB emails to PST file and then import the resultant file to the MS Outlook. In the above section, we have described the method to import Exchange Database emails into Outlook Data File. Users can use the efficient solution provided above rather than any prolonged and time-consuming solution using Exchange PowerShell.