How to Make Outlook Calendar Private & Stop Calendar Sharing?

Outlook calendar sharing is quite useful for both personal and business users. It allows you to share your meeting links, inform others about your schedule, plan out events, and much more. However, sometimes users might want to undo sharing, but what if they don’t know how to make Outlook Calendar private?

Don’t worry; that’s exactly what this guide is for. Here, you will find step-by-step instructions on how to unshare your calendar. Let’s first take a look at situations where you would stop sharing your Outlook calendar.

Why Do Users Make Their Outlook Calendar Private?

People might want to trigger an unshare request if they believe that their confidential meetings and personal events are at risk of being exposed. For example, if a user adds their private medical appointments to a public calendar by mistake. It might be embarrassing, so to avoid such a situation, they must undo the shared permissions ASAP.

Check Out: Quick Guide on How to Clear Outlook Cache in Windows & Mac

It’s not always users that require privacy; businesses change plans and shift teams often. When a project ends, it’s no use maintaining full access to the calendar for all team members. The data is most likely going to be archived, so admins may also end sharing permissions except for a select few.

These cover the vast majority of reasons; let’s now go through the methods one by one.

Unshare Your Calendar​ on Outlook Web

Step 1. Log in to https://outlook.live.com/

Step 2. Then, switch over to the Calendar tab.

Step 3. To make Outlook Calendar private, hover your cursor over it in the left side menu and click on the … (More options) icon.

Step 4. From the fly-out menu, select Sharing and permissions.

Step 5. A Sharing and permissions window will appear. You can see a list of accounts under “Currently sharing with:”

Step 6. You have the option to either revoke the current permission level via the dropdown or click the dustbin (🗑) icon to unshare permanently.

Repeat Step 6 for all other people who have access to your calendar to make your calendar truly private.

Second Method to Make a Public Calendar Private in Outlook Web

Step 1. Log in to https://outlook.live.com/

Step 2. Click on the settings icon (⚙) at the top right corner of the browser.

Step 3. Go to Calendars > Shared Calendars > Select a Calendar > Click Share

Step 4. Just like before, a Sharing and permissions window appears. Click the dustbin (🗑) icon next to the account names and stop sharing your Outlook calendar.

Also Read: Steps to Migrate iRedMail to Office 365

Step 5. Sometimes it is possible that you have not shared a calendar with anyone in particular, rather published it to be viewed by anyone.

Step 6. To see if this is the case, open Outlook settings > Select Calendars > Then, Shared Calendars > Scroll to see if there are any calendars under the “Publish a calendar” section.

Step 7. Finally, you can reset the links and share with new people again, or unpublish and make your Outlook calendar private.

How to Unshare an Outlook Calendar Using the Classic Client?

Step 1. Open a new instance of the Outlook Classic client on your PC.

Step 2. Then, go to Calendar view from the right-hand menu bar.

Step 3. Right-click on any calendar you want to make private, and select Properties from the pop-up menu.

Step 4. Switch to the Permissions tab, select one or more members from the list, and hit remove.

Step 5. Press Apply/OK to confirm.

How to Make Outlook Calendar Private on Mobile?

For calendars you gave access to someone else:

Step 1. Open the Outlook app.

Step 2. Tap on the Calendar icon (📆) near the bottom of your screen.

Step 3. Then, tap on the calendar icon in the top left corner (the same place as your profile icon)

Step 4. This will open a side panel with a list of calendars; tap the gear icon next to the calendar you want to unshare (under My Calendars).

Step 5. The screen will change to show a color palette followed by a list of people who have access to the calendar. Tap on the person.

Step 6. Then, use the red REMOVE button to end the sharing session.

Step 7. Confirm your decision to make the Outlook calendar private by tapping REMOVE again.

For the calendars you are given access to by someone else:

Step 1. Launch Outlook on mobile.

Step 2. Hit the Calendar icon (📆) present touching the bottom part of your screen.

Step 3. Next, tap the calendar icon that lies towards the top left corner (replacing the profile icon.)

Step 4. This toggles a side panel to appear that contains all calendars; tap the gear icon next to the calendar you want to lose/unsubscribe from (it should be under Other Calendars).

Step 5. Then, a new screen opens with the text REMOVE SHARED CALENDAR: tap it.

Step 6. Confirm your decision by tapping REMOVE again.

Step 7. You will go back to Calendar view, and you can see that the calendar(s) you removed are no longer there.

Conclusion

So now you know how to make an Outlook calendar private. The process is fairly simple; you just need to know the right settings. Undoing sharing is one way of securing Outlook calendar data. However, security does not end there. Businesses must maintain an always available local copy of calendar events that can also be restored if necessary, and SysTools Office 365 Backup Tool will help you do that.