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How to Protect PDF from Copying and Pasting the Text?

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Written By Tej Pratap Shukla
Anuraag Singh
Approved By Anuraag Singh  
Published On December 4th, 2024
Reading Time 7 Minutes Reading

In the digital age, securing the data from compromising has become a new challenge for professionals, especially if using the PDF file format. Since PDFs are widely used for sharing information; these documents are handy and can be opened or downloaded with ease. Now, sharing sensitive data without prohibition can lead to jeopardizing the situation. Here, you need to know how to protect PDF from copying to ensure content doesn’t get repurposed or extracted from the document. Now, read this guide to explore the best methods to prevent copy paste in PDF files.

What is Copy Protection in PDF Documents?

PDF copy protection is considered the type of restriction imposed to stop any users from copying the text, or images, and extracting sensitive information from the document. Moreover, the mechanisms of this robust protection disable actions like repurposing the content for malicious purposes. In this way, viewers can’t copy and paste content, designed to safeguard the document’s integrity and maintain the originality of the text.

Here is the abstract of PDF copy protection:

  • Stop Misuse of Content: Blocking the text copying stops unauthorized users from misleading or misusing the content. Moreover, it assures the document creator that the data remains unchanged.
  • Prevent Extraction of Text & Images: PDF copy protection prevents viewers from extracting the selective text. In this way, creators can share the information while avoiding the unethical use of data.
  • Comply with Data Protection: These protections certainly comply with data privacy and protection relegation or standards. With this, users can only grant permission from creators to access the content.

Overall, PDF copy protection is the best way to secure the data from any lurking threat or data violation. Now, let’s move on to understand the benefits of using the prohibition to protect PDF from copying and pasting.

Why Prevent Copy Paste in PDF Documents?

Various sectors like government, business corporations, marketing, and more, share documents with sensitive information. Here, copying protection adds a strong layer of protection preventing viewers from using the content to fulfill their malicious needs. Now, read the benefits of adding copy and paste protection in the document:

  • Protect Confidential Data: PDFs contain a wide range of data including financial, legal, audit reports, and more. Here, using copy protection ensures that the information remains original.
  • Prevent Act of Data Compromise: If you prevent copying from PDF, it allows you to protect the data from any misuse and compromise. Additionally, you can share documents while controlling the action.
  • Secure the Document Integrity: Imposing copy protection allows document creators to protect the integrity and inline content such as images, text, or meta elements. In this way, the PDF document cannot be misrepresented or interpreted.

Overall, these are the benefits of preventing copy and paste in the PDF file. Now, let’s dive in to learn the methods to disable copy paste in PDF documents.

How to Protect PDF from Copying Text – 3 Effective Methods

If you’re wondering how to disable copy paste in PDF, read the following section. Here, we will share a simple to advanced software solution for protecting the PDF from text copying and pasting. Using this protection, you can prevent the risk of plagiarism of content. Additionally, it stops legitimate viewers from repurposing the text to other documents.

Here are the methods for how to prevent copy paste in PDF:

1. Online tools to avoid PDF content copying
2. Adobe Acrobat tool to disable copy paste in PDF file
3. SysTools PDF copy protection tool to prevent text copying

Now, let’s discover these methods one after another.

How to Disable Copy Paste in PDF Documents Using Online Services

PDFs are simpler file formats, allowing users to easily download or copy the content with ease. It is necessary to protect PDF from copying if the document contains sensitive information like legal data, financial reports, and more. To disable the content copying in PDF, use online tools like Smallpdf, PDF2go, etc. These handy software are designed to protect PDF content from any digital mislead. Here are steps to ensure PDF prevents copy and paste using online services:

  1. On your computer, look for the mentioned online tools e.g. PDF2go.
  2. Tab “Add Files” to browse the PDF files at once.
  3. Under the passkey section > enter the strong password.
  4. Now, confirm the set passkey > Under restriction > set permissions.
  5. Lastly, tab Start the icon to download the copy protected PDF file.

Online software offers a sleek and simple user-centric interface, allowing you to protect your data with copy restrictions. However, there are various limitations you might experience when selecting these tools for adding copy protection on PDF files.

Please Note: To prevent copying from PDF with online tools isn’t recommended due to the potential risk of data extraction, modification, and even stealing. Additionally, it bypasses or breaches the compliance of data privacy standards such as GDPR. Therefore, don’t use these tools to secure your confidential documents.

How to Protect PDF from Copying Using Adobe Acrobat Tool

Instead of online services, try Adobe Acrobat tool if you’re searching for how to disable content copying in PDF documents. This is an amazing creative software that allows you to impose content restrictions like editing, text copying, and printing. In this way, you can access and share your PDF while controlling the action of copying or pasting the content. Additionally, this robust tool comes with feature-rich functions that help you to safeguard the data.

Here are the quick steps for how to disable copy paste in PDF with Adobe Acrobat software:

  1. Launch and open the Adobe Acrobat tool on your system.
  2. Go to Properties > Security > enable security.
  3. Now, choose the necessary permissions i.e. copying prohibition.
  4. Lastly, tab OK to download the document with copy protection.
Common Limitations: Acrobat tool is an advanced solution that offers different plans starting at $24. Investing in this software might impact other expenses. Instead, you can choose competitive software for protecting the PDF with copy prohibition. For novice professionals, the interface of this tool might bring challenges due to complicated features. So, use this tool after understanding the features properly.

How to Disable Content Copying in PDF – SysTools PDF Copy Protection Tool

To password protect a PDF or disable content copying, use SysTools PDF Lock Tool, one of the most powerful and dedicated software. This is an advanced yet highly reviewed tool for ensuring the copying protection in the document. Moreover, this tool has featured-packed functions that professionals crave for. Most importantly, this pro tool supports all types of PDF security and restrictions.

Using this pro tool, you can add password encryption and content prohibitions like editing, copying or pasting, and printing the pages. It leverages document creators to share sensitive data while utilizing the necessary security.

So, download this robust tool for PDF prevent copy and paste the content. With this, you can avoid unauthorized action and misuse of data. Now, let’s move to understand the workings of this software.

Free Download Purchase Now

Guide for How to Prevent Copy Paste in PDF

  1. Run the SysTools PDF copy protection tool.
  2. Look for the Add Files options to upload the files.
    tab on add files options to upload pdf
  3. Pick Change to browse the saving location > Next.
    select the change feature
  4. Under “Enable Copying of Text” > set the passkey.
  5. Now, put the confirm password > tab Lock option.

Concluding Words

In the above guide, we have shared how to protect PDF from copying text. By using these 3 methods, document creators can protect the sensitivity of the PDF document. Here, we recommend you choose SysTools pro software to disable the content copying in PDF files. Moreover, you can try the demo version of this advanced tool for protecting the PDF with copy restrictions.

  author

By Tej Pratap Shukla

A versatile technocrat, always in the search for new and interesting areas related to technology. Works on multiple technical problems faced by users frequently. Provides the user-friendly solutions to deal with numerous technical issues.