How to Print PST File? Here’s What You Need to Do!

Written By Chirag Arora
Anuraag Singh
Approved By Anuraag Singh  
Published On February 14th, 2024
Reading Time 5 Minutes Reading

It is pretty known to everyone that Microsoft Outlook holds a significant place in the world of multiple email clients that provides better communication features for a seamless emailing experience as you are aware of the fact that Outlook 2021, 2019, 2016, and 2013 stores the entire data that belongs to the mailbox items in PST file format. At times, an Outlook user needs to face multiple challenges when there is a need to know how to print PST files.

Then,  the ultimate software to avail the best and result-oriented solution using the most trusted automated software, which described in this post. So keep reading further to know more about the tool and its impeccable functionalities.

Note: You Also interested in knowing How to Open PST File without Outlook.

Before elaborating solution, let’s follow a real-life user scenario to broadly understand the circumstance,

“I am working as a Technical Consultant in a well-known organization. Recently, one of my clients shared with me some PST files in which I need to collect some important data out of it and later print them on hard paper. Now, the major obstacle is that I do not work on the Outlook application. Because of this, I am looking for such a tool that could allow me to print PST file seamlessly. Is there any trusted solution to resolve my query How to print PST files? Please suggest!”

Table of Content

Possible Reasons to Print PST Files

There can be several reasons wherein the PST file can get corrupted. This can be due to oversized PST files, improper Outlook termination, virus intrusion, and many more. Therefore to eradicate such instances, it is wise to have backup to a protected and reliable file format like PDF. Besides this, there are other benefits of having backup in document format, which described below,

  • One can smoothly apply different restrictions including PDF encryption, applying watermarks, and much more.
  • PDF is known for its unaltered file structure, hence there no chance for an unauthorized user to modify the data by any means.
  • It is a platform-independent file format, which makes it easy for a user to instantly preview PDF files on any device like PC, laptop, mobile phone, etc.
  • PDF is a standalone format where a user can easily share the PDF file from one system to another using USB devices.

How to Print PST in Trouble-free Way?

The process of printing PST files without Microsoft Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003 installation can be made easy with the SysTools PST Viewer Pro tool. With the help of this utility, one can easily print selective or complete emails without the need for Microsoft Outlook installation. Within the software interface, it also provides the option to print Outlook emails with attachments.

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Besides this, it permits users to perform advanced searching functionality wherein a user can apply several criteria, keywords, phrases, etc. on the enlisted fields, which will allow for generating precise search results. After this, a user can export these search results to the output PDF format without facing any hindrances.

Do You Know?

For users who need to browse the PST data items thoroughly like emails, contacts, tasks, calendars, notes, journals, etc. without configuring Microsoft Outlook. Under such circumstances, it is best to avail yourself of the Best PST File Viewer Tool.

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Working Steps to Print PST Files

  • After launching the software on the Windows machine, upload the PST file by clicking the Add File button

Add File to Print PST Files

  • Once the file uploaded, the tool renders multiple preview modes like Normal Mail, MIME View, Attachments, etc., to preview and examine the PST file

Preview Emails before Printing PST Files

  • One can also make use of a search feature wherein a user only needs to specify the relevant keywords or phrases in the given fields. Besides this, it also lets users apply different operators like AND, NOT, OR, etc., to generate accurate search results

Advance Search

  • Once the desired emails discovered, all you need to do is simply print. Apart from this, it also provides the option to easily export mailbox.

Print PST Files

  • Besides the advanced searching feature, one can also print complete data using PRINT Settings, which provide options to customize print-out settings

How to Print PST emails

  • Now, save the settings to print data and click the Export button to begin the printing process.

Save and Print PST Emails with Attachments

So now, it’s no more a complicated task to print PST files without Outlook installation using the suggested tool!

Also Read: How to Search Inside PST Files without Outlook?

Free Ways to Print PST Files

Using the Outlook email client, it is very easy to print an email. Just follow the below-mentioned steps.

  • Firstly, open the email and press the command CTRL + P button.
  • After that, select Microsoft Print to PDF from your printer.
  • Do the same for all emails in Outlook,

Note: Remember that this command does not print emails with attachments.

Time to Conclude

No doubt, Microsoft Outlook 2021, 2019, 2016, and 2013 are one of the trendiest and most widely used email applications in the business world. Sometimes Outlook users want to know how to print PST files.

Under such a state simply make use of this blog wherein users can instantly print and export the Outlook email as PDF using this tool. This software gained the heart of millions of users for rendering a set of result-oriented features to save and print PST files.


By Chirag Arora

Having around 9+ years of experience in technical writing. Knows about the core technical areas. Also, provides easy and reliable solutions to resolve difficulties faced by users while working with different platforms.