How to Set Password for Outlook Folder Without Hassle
We all know that our email privacy is more important than any work, especially when you save your sensitive credentials in your mailbox. Many of the users are wondering how to set password for Outlook folder so that they can protect Outlook data files from unauthorized access.
Now, if you’re also thinking about how to create password for Outlook folder, then in this article, we will guide you on both what is possible method and what’s not while using MS Outlook. Also, we will discuss some preventive tips to secure our Outlook messages.
Can Users Directly Set Password for Outlook Folder?
No, one cannot directly create password for Outlook folder. It doesn’t offer any built-in option to set a password on any single folder or other subfolders. It means that you can’t lock:
- An Individual Folder
- Any Single Message
- Or Subfolder
However, there are some indirect solutions that permit getting the same effect as passwords.
Why Can’t Users Create Password for Outlook Folder?
To understand this challenge, we need to know how Outlook stores data. It saves their mailbox data in a file, which is PST data file. It doesn’t store data in folder, but in a file. This data includes such as your inbox, all sent items, any custom folder, attachments, subfolders, etc.
Therefore, instead of applying code for a folder, you can set password for Outlook data file so that it can secure your data.
Best Method to Set Password for Outlook Folder
We know that users can directly create a code for folder in Outlook, so they can use this indirect approach to save and protect their data. Let’s walk through the steps:
Step 1: Make New Data File
- Launch MS Outlook
- Navigate to Account Settings, then click on Data Files.
- Choose Add option and make a new one.
It helps to store your mailbox data as a backup file.
Step 2: Shift Data into New File
- Select the folder that you want to secure.
- You can drag and drop the messages into newly created data file.
Step 3: Set Password for Outlook Data File
- Go to Account Settings, then click on Data Files.
- Choose new file and hit Settings button.
- Select Change Password.
- Type New and Confirm the passcode.
By following these steps carefully, you can easily set password for Outlook folder. Your query is also solved as all mailbox data, like sent items, subfolders, attachments, etc., is now protected as your PST file is locked. This will help you in some situations, such as:
- When a user wants to try to open your PST files.
- In an office, multiple users are using same shared system, so it’s secure from suspicious logins.
- You exported your PST file as a backup, and if it accidentally gets to someone else, then also your data will remain untouched because of password.
How to Update or Remove Data File Password?
To Change Passcode:
- Follow same steps above
- Enter old password and set new one.
To Remove Passcode:
- You can clear or leave the new password tab blank.
- Save your changes.
This allows one to handle Outlook security effectively. However, sometimes users might face difficulty while using this manual method. So we recommend using a trusted SysTools PST Password Remover Software. This tool permits you to remove the applied password from the file or make a passcode like effect.
Other Ways to Protect Your Outlook Emails
If any user wants extra protection, then you can take these tips into consideration.
- Operating System Password
- Encrypted Messages
- Other Permissions
One can create password for Windows Login to limit access for other users.
User should encrypt the email before sending it to anyone.
If you’re using MS Office 365 or an Exchange server, then you can take admin control of access settings to folders.
Conclusion
In this article, we have discussed how to set password for Outlook folder to keep Outlook mailbox data secure. One can’t directly set password for folder in Outlook. But if someone wants to make it, then they can follow this complete guide to achieve similar effect to protection. Additionally, the user can easily update or remove the code by using the aforementioned software to protect their messages.
FAQs on How to Make password for Outlook folder
Q.1 Is Outlook Data File Password Secure?
A. Yes, it offers normal protection but not advanced encryption.
Q.2 How to Set Password for Folder in Outlook?
A. There is no direct possible approach. If one wants to apply, then one can use PST file method.
Q.3 Can I Directly Set Password for Outlook Folder?
A. No, MS Outlook doesn’t offer any built-in option to apply code on folder level.