How Does SharePoint Integrate With Microsoft 365 Apps?

The day I started working with Microsoft 365, one of the biggest questions that raised in my mind that how does SharePoint integrate with Microsoft 365 apps , and how it helps to improve productivity. Over the years, I was working with SharePoint, Teams, etc, I realized that SharePoint is more than a document library, it’s the engine that connects everything inside Microsoft 365.

In this article, from my past experience, I am going to explain how SharePoint connects with different Microsoft 365 applications, the SharePoint integration benefits that organizations can use for smarter collaboration.

What Makes SharePoint the Core of Microsoft 365?

Before understanding each integration individually, it is important to understand what SharePoint does. SharePoint works as the central content management and collaboration platform across the Microsoft 365 ecosystem. Whether I store files, manage sites, or automate workflows, SharePoint silently works behind the scenes. 

Every file I upload to Teams or OneDrive is actually stored in SharePoint automatically. Every workflow I build in Power Automate sends or receives data from SharePoint lists and libraries. This is why understanding how does SharePoint integrate with Microsoft 365 apps is so crucial for IT teams and general users. 

Related guide: SharePoint Document Management Best Practices

Why Learning Integrations Matters?

I have worked with many clients across industries, and I have noticed one thing that is common among all of them: they underuse SharePoint. It happens because they don’t fully understand how does SharePoint integrate with Microsoft 365 apps. Once they got to know the SharePoint integration benefits, productivity increased.

These are some integration benefits:

• A single place where everyone can work together easily
• Centralized and secure file storage
• Automated business workflows
• Easy sharing and permissions control
• Enhanced reporting and analytics 
• Consistent user experience across apps

SharePoint helps in bringing all Microsoft 365 apps together, turning them into one smooth and connected digital workspace. Let’s dive in, learning how each integration works:

1. SharePoint Integration with Microsoft Teams

Among all the integrations, the most powerful is between SharePoint and Microsoft Teams. I remember creating a new team, and a SharePoint site was automatically created to store the team’s files.

How the integration works

• Every chat in Teams gets a dedicated folder in a SharePoint library.
• When I upload any files in the Teams file tab, it will get stored directly in SharePoint.
• I can also add SharePoint pages, lists, and document libraries as tabs right inside Microsoft Teams.

Benefits I have personally experienced

• A single place to store all your documents
• Team members can work on the same document at the same time inside Teams.
• You can easily control who can access files and how they are shared. By this, you come closer or knowing how does SharePoint integrate with Microsoft 365 apps​

2. SharePoint and OneDrive Integration

Let’s now understand Integration in OneDrive. To date, many users think that SharePoint and OneDrive are different, but technically, they are the same storage architecture. So, when we say SharePoint site storage limit, we are basically talking about OneDrive storage.

How the Integration works

• OneDrive: It is my personal SharePoint library.
• SharePoint: It is for all the shared libraries from Teams and other departments.
• I can sync my SharePoint libraries to my OneDrive desktop app to access them without internet.

SharePoint integration benefits here include:

• You can access it through your mobile and offline.
• All the files, including personal and shared, are securely managed.
• Files get backed up automatically.

This integration makes sure that I never lose access to important organizational content.

3. SharePoint Integration With Outlook

The SharePoint and Outlook connection may not sound good at first, but it is incredibly useful in workflow and to learn how does SharePoint integrate with Microsoft 365 apps.

Integration highlights

• I can save emails and attachments directly to SharePoint libraries.
• I can view the SharePoint calendars in Outlook.
• Any files that are shared from Outlook automatically use SharePoint-powered links.

Benefits to my workflow

• It automatically reduces the overload of email attachments.
• Everything gets stored in one place instead of being spread across different folders and locations.
• I can get control over the sharing and all thanks to SharePoint permissions.

Outlook becomes a more powerful communication tool when it gets the pump from SharePoint’s document management capabilities.

4. SharePoint and Power Automate Integration

This is another part of understanding how does SharePoint integrate with Microsoft 365 apps is the same as knowing how SharePoint works with Power Automate.

SharePoint libraries and lists are the most used connectors in Power Automate.

What I can automate

• This process helps you in reviewing and approving documents in a better way.
• I can customize the notifications when files are added or updated.
• I get the reminders for the deadlines automatically.
• Helps me synchronize the data between SharePoint and other apps.

Why is this integration powerful?

Power Automate helps SharePoint by turning regular tasks into automated workflows. This saves me from hours of manual work every week.

Key points of SharePoint integration benefits: 

• Human errors are reduced.
• I get the fast approval
• Clear ways of doing business tasks

This integration is perfect for organizations that are looking to automate all the regular tasks without learning complex coding.

Read Also: How to Manage SharePoint Access

5. SharePoint and Power Apps Integration

Power Apps gives me the privilege to build custom business applications, and many of these apps use SharePoint as their primary data source.

How the integration works

• SharePoint lists are very helpful as they work like an easy-to-use mini database.
• Power Apps are so capable that they can read, write, and modify SharePoint data lists.
• Power Apps gives me the privilege to create mobile-friendly apps for my workflow.

Here are examples of apps that I can build

• Employee onboarding systems
• Inventory management tools
• Helpdesk ticketing apps
• Leave request workflows

SharePoint integration benefits

• App development can be done rapidly
• No need to use SQL or a complex database.
• The data gets stored in SharePoint securely.

6. SharePoint and Power BI Integration

In order to analyze business data, I use Power BI as it is the perfect partner. It is the most important part in learning how does SharePoint integrate with Microsoft 365 apps​.

How the integration works

• Power BI helps in turning the data stored in SharePoint lists into easy-to-understand visuals.
• I can easily embed Power BI dashboards directly into SharePoint pages.
• Users can easily interact with analytics without leaving SharePoint.

Why this matters

There is no need to switch tabs; users can view real-time dashboards with all the important information inside SharePoint.

Powerful SharePoint integration benefits include:

• Helps me in better decision-making
• All-in-one reporting
• Visual insights can be seen by all the teams.

7. SharePoint and Microsoft Planner Integration

Creating a plan in Microsoft Planner inside Teams gets automatically stored in SharePoint.

How the integration works

• You can connect your planner tasks to any document stored in SharePoint.
• Files that I upload to the planner get automatically stored in SharePoint libraries.
• I can keep all the projects and schedules organized in one place.

Benefits:

• Improved task records through how does SharePoint integrate with Microsoft 365 apps, keeping everything connected and easy to track.
• Single source of truth for project files
• Documents don’t get scattered, and attachments don’t go missing.

What Happens When You Migrate Your SharePoint Account?

If you are planning to move from:

• SharePoint Online Tenant to Tenant migration
• One SharePoint site  to another
• One site collection or document library to another
• Google Drive or Shared Drives to SharePoint

You will quickly notice that SharePoint’s default options are not enough to handle everything smoothly. This is exactly where the SysTools SharePoint Online Migration Tool becomes a lifesaver.

Download Now Purchase Now

How it helps you

• It helps you in moving everything you need, that is, sites, libraries, lists, permissions, and even workflows.
• It keeps your Microsoft 365 structure intact, so your Teams, OneDrive, and Outlook links keep working normally after the migration.
• It supports delta migration, meaning it only transfers new or updated items without repeating the entire process of how does SharePoint integrate with Microsoft 365 apps.
• It makes sure that you don’t lose your data, even if you are migrating a huge SharePoint environment.
• It helps you to migrate data from one tenant to another, which is something that Microsoft doesn’t offer.

Author’s Verdict

SharePoint is the backbone of Microsoft 365, and the more I work with it, the more I realize how essential it is for collaboration. By learning how does SharePoint integrate with Microsoft 365 apps, organizations can use it full potential. Whether I am collaborating in Teams, automating workflows in Power Automate, or building custom apps in Power Apps, SharePoint is always at the centre.

When you use SharePoint the right way, it makes work smoother, helps teams collaborate better, and supports smarter decisions and showing the real power of SharePoint integration benefits.

FAQ’s

Q. Are the files shared in Microsoft Teams saved in SharePoint?

Yes, all files shared in Teams channels are stored in connected SharePoint sites.

Q. How does SharePoint work with OneDrive?

OneDrive syncs your SharePoint files to your devices so you can access everything without the internet.

Q. Is it possible to build apps using SharePoint data?

Yes, Power Apps can use SharePoint lists as the main data source, making it easy to build custom business apps without complex setup.

Q. Is it secure to store business files in SharePoint?

Yes, it is safe to store business files in SharePoint as it provides enterprise-grade security.

Q. Is it possible to visualize SharePoint data in Power BI?

Yes, you can visualize SharePoint data in a Power BI dashboard.