How to Import Excel Contacts to IBM Notes?

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On March 6th, 2023
Reading Time 4 Minutes Reading

IBM Lotus Notes is a powerful desktop application that has been widely used by large business organizations for many years. One of its key features is its ability to store and organize a wide variety of information, including contacts, notes, emails, documents, and tasks.

Since contacts can be easily managed with Lotus Notes, storing data in Excel spreadsheets has become a bit cumbersome. As a result, many people are looking for an easy method to import all contacts from Excel spreadsheets into Lotus Notes.

In this blog post, we will explore a direct solution for importing Excel spreadsheets into Lotus Notes. This will help streamline the process of managing contacts and ensure that all important data is stored in a centralized location.

Import Excel to Lotus Notes with All Contacts

Before importing an Excel file into Lotus Notes, users need to convert the file into a Lotus Notes-compatible vCard format. For this purpose, they can use our software called the Excel Contacts Converter Tool. This application simplifies the conversion process, making it easier for users to effectively manage their contacts.

The suggested tool is the most trusted solution that supports the direct conversion of Excel files to vCard, including all contact details. Users can download and use the software demo version (export first 10 contacts) for free on Windows 11, 10, 8, 7, and Mac 10.8 or later editions.

Steps to Export Excel Contacts to IBM Notes

In the following sections, we will explore how this tool works. And how it can help streamline the process of importing Excel contacts into Lotus Notes.

To save Excel spreadsheet contacts into Lotus Notes VCF format, users should follow these steps. This will help them to effectively manage their contacts in IBM Lotus Notes.

Step-1. First, users should download and install the software. Once installed, they can browse the Excel files and preview their contacts in detail before converting.

Preview Excel Contacts

Step-2. After previewing their contacts, users should select vCard as the export option. They can then apply settings such as the VCF version and choose to create a single vCard file for all contacts.

Apply Settings to Import Excel to Lotus Notes

Step-3. After selecting the destination location, users should move to the Mapping tab. From there, they can manually map fields or use the Auto Map option to automatically map the fields.

Mapping to Export Excel Contacts to Lotus Notes

Step-4. After mapping, click the Export button to successfully import Excel to Lotus Notes.

Export Excel Contacts to IBM Notes

After the conversion process is complete, you will receive a Virtual Contact File. To import this file into the IBM Lotus Notes application, follow the next steps.

Guide to Import Resultant Contact File to Lotus Notes

Once you have obtained the contact file, importing it into various versions of Lotus Notes is a straightforward process. IBM Notes provides the option to browse for VCF or CSV files during the import procedure.

Follow the steps to import Virtual Contact File into Lotus Notes:

1. To access your contacts in IBM Notes, login to the application and click on the “Contacts” option in the window.

Click the Contacts Option

2. To import Excel contacts into IBM Notes, click on the “More” button, and from the dropdown menu, select the “Import Contacts” option.

Import Contacts Option

3. To proceed, locate the saved “VCF” file and browse for it using the “Open” button.

Browse Contact File

4. After browsing the VCF file, a preview of the contacts will be displayed in the window. To complete the process, click on the “Import” button.

Import Excel Contacts to Lotus Notes

Once the import process is complete, you can verify that the contacts have been successfully imported into Lotus Notes by navigating to the Contacts section and checking for the newly imported entries.

Preview Uploaded Contacts

Summing Up

Many users seek a secure method for transferring contacts from Excel to Lotus Notes. In this blog, we present a comprehensive solution for importing Excel contacts to Lotus Notes. Our advanced utility does not require any technical knowledge, making it simple for both technical and non-technical users to use without difficulty or incident.

Users can rely on this software to perform data conversion efficiently and with ease on Windows and Mac operating systems.


By Kumar Raj

He is an ardent tech enthusiast and has a specialization in simplifying complex tech topics. With a knack for staying ahead of the curve, he provides readers with up-to-date insights into the ever-evolving tech world. When he is not writing, he enjoys exploring new gadgets and is actively engaged in tech communities.