How to Import Contacts from Excel Spreadsheet to Outlook?

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On March 6th, 2023
Reading Time 4 Minutes Reading

Do you want to import contacts from Excel to Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003? Also, looking for a solution to move address books from Excel spreadsheet to MS Outlook? Then, without any doubt, you are landed in the right place as we have come up with a relevant method to perform this task efficiently.

From time to time, users may want to transfer their Excel sheet contacts to Outlook. With the right procedure, they can easily transfer all Excel file contacts to Microsoft Outlook, along with all key elements.

As everyone knows, contacts play an important role in our personal and professional lives. Many users prefer to save their contact list in a spreadsheet as it allows for easy access to contact data across different platforms. However, when users try to transfer their address book from an Excel sheet to Outlook, they may encounter certain problems.

Moving all contacts to Outlook folders is not a simple and easy task. In the upcoming section, we will discuss efficient and effective solutions for importing multiple Excel contact files to Outlook.

Solution to Import Excel Contacts to Outlook Format

The Excel XLSX Converter Tool can transfer address book data from Excel files to MS Outlook CSV format. It is capable of mapping fields prior to conversion, and its graphical interface is simple enough for even novice users to import Excel contacts into Outlook contacts without any data loss.

You can try the free demo version of this software to import multiple Excel files to Outlook contacts and explore its functionality. Once you are satisfied, you can purchase a licensed edition and continue importing bulk Excel sheet contacts to Outlook contact formats.

Guide to Import Contacts from Excel to Outlook Client

After obtaining the CSV file, it is necessary to import it into the Outlook application. We have outlined each step to move contacts, map custom fields, and create a distribution list. Please follow the steps below:

  • In Microsoft Outlook, go to the File menu.
  • Then, select Open & Export >> Import/Export option.


  • Make sure you have to choose Import from another program or file option under choose an action to perform. Click on the Next button.

Excel to Outlook Address Book

  • Select the Comma Separated Values option and click on Next.

File Format

  • Click on the Browse button to choose the resultant .csv file. Generally, make sure you will select this option “Do not import duplicate items or replace duplicates with items imported” under the Options section.

Import Contacts from Excel to Outlook

  • Then, press the Next button and Choose the Contacts folder that already exists in a mailbox.


  • In the next step, hit on the Next and then, choose the options Map Custom Fields. Keep in mind all columns from a .csv file are mapped to the specific Outlook address book fields.
  • To map a particular field, drag the items from a source file on the left side, and drop them on an accurate destination field on the right-hand side. Drag each item from right-hand to left-hand side to remove it from a field mapping.

Import Excel Contacts to Outlook

  • After mapping all fields, click OK >> Finish. Now, a new contact list that involves the imported data from the Excel spreadsheet.


Steps to Create a Distribution List in Outlook

  • Select a new contact list and then, choose the “New Contact Group” button from the “Home” tab.
  • Next, the form to create a new Distribution List will open. Type the name for a contact group inside the “Name:” field.
  • Click on the “Add Members” and choose an option “From Outlook Contacts”.

Distribution List

  • Go to the right corner and click on a drop-down arrow. Then, choose the name of the second contact list that you created above. Now, click to select the first individual who must be present in this contact group.
  • Holding down the Shift key and while holding this key, click on the last individual in the given list.
  • When you can highlight all names, click on “Members” and press the OK button to import contacts from Excel Spreadsheet to Outlook.
  • In the last, click on Save and Close button.


The most commonly searched topic is how to import contacts from an Excel Spreadsheet to Microsoft Outlook versions 2021, 2019, 2016, 2013, 2010, 2007, and 2003. In this write-up, we have discussed several ways to import contacts from Excel to Outlook.


By Kumar Raj

He is an ardent tech enthusiast and has a specialization in simplifying complex tech topics. With a knack for staying ahead of the curve, he provides readers with up-to-date insights into the ever-evolving tech world. When he is not writing, he enjoys exploring new gadgets and is actively engaged in tech communities.