Steps to Recover Mac Outlook Profile Data

Step by Step Working of Mac Outlook Database Recovery Tool & Export them in Multiple Formats

STEP 1

Launch "SysTools Mac Outlook Recovery" software. The user interface of the software is as follows:

User Interface



STEP 2

You can "Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles or Mac Outlook 2011 Identities". Select the radio button adjacent to the Outlook version you are using.


STEP 3

Select the desired Outlook Version that you want to recover and click on Next button.


STEP 4

The tool will start the scanning process. This might take time depending on the size of profile data.


STEP 2

If you want to manually locate OLK file(s) or Folder containing OLK files, then select the third radio button as shown below.


STEP 3

Here, you get two options to browse OLK files i.e. Add File(s) & Add Folder(s).

In first step, let's see how to add OLK files using Add File(s) option.


STEP 4

Select the folder from your system location, select the OLK files and click on Open.


STEP 5

After selecting OLK files, click on Next button to proceed further.



STEP 6

Click on the “Add Folder(s)” button to browse OLK folders. You can browse folders without identity folder.


STEP 7

Navigate and select the Folder on the system and click on Choose.


STEP 8

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on Next button.


STEP 2

If you want to manually locate OLM file(s) or Folder containing OLM files, then select the fourth radio button as shown below.


STEP 3

Here, you get two options to browse OLM files i.e. Add File(s) & Add Folder(s).

In first step, let's see how to add OLM files using Add File(s) option.


STEP 4

Select the folder from your system location, select the OLM files and click on Open.


STEP 5

After selecting OLM files, click on Next button to proceed further.



STEP 6

Click on the “Add Folder(s)” button to browse OLM folders. You can browse folders without identity folder.


STEP 7

Navigate and select the Folder on the system and click on Choose.


STEP 8

Once the folder has been added, It will be listed on the Software user interface as shown below. After that click on Next button.




STEP 5

Now, Select PST radio button to export data items into PST format.

Maintain Folder Hierarchy: Choose this option to keep folder hierarchy intact.

PST
STEP 6

You can specify the following Advance filters by clicking on Advance Settings option

PST Settings: Use this feature to split the output PST into smaller PST as per required size (MB).

Categories: Select the categories to export selective data items only according to the need.

Date Filter: Apply Date filter to select and export the emails of the specified duration.

After selecting the Advance options, click on "Save" button

Advance Filters
STEP 7

Click on the "Change" button to select the final destination for the exported PST files.

Change the location

Navigate and select the location for the exported PST files.

Browse the location

The destination path will be shown as follows:

Click on the "Export" button.

check the destination path


STEP 8

The Software will start the conversion process as shown below:

start the process

After that a message will be displayed showing the export process completed successfully. Now, click on OK to view the exported data & the export report.

exported data

Click on the View Report option to view the exported data & the Export Report.

view report

You can now view the CSV report by clicking on the "Export Report" folder & can view the exported data also.

exported data


STEP 9

The Export Process Report is display shown below:

click export report button
STEP 10

The final exported PST file can be viewed at their specific location as follows:

view pst file


STEP 11

To Open PST file in Outlook, Run MS Outlook on Mac system.

open PST file in Outlook


STEP 12

Navigate to Tools tab and click on Import option.

Import process


STEP 13

Now, choose "Outlook data file" option.

Choose Outlook Data file


STEP 14

In the second step, choose "Outlook for Windows Data file (.pst)" option

select pst file option


STEP 15

Search the PST file which you want to import and click Import button.

search PST file


STEP 16

The import process will start in the next step.

import process


STEP 17

When the import process completes, click Done.

import process completed


STEP 18

In the left pane, the mailbox with the name of PST file will be shown as follows:

preview imported data



STEP 5

Now, select PDF radio button to export data into PDF format.

Maintain Folder Hierarchy: The folder structure of the resultant PDF files is kept intact.

export as PDF
STEP 6

You can set the General Settings to export data in PDF format:

Naming Convention: Choose the Naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

Categories: Select the category items which you want to export

Date Filters: You can apply Date Filter to select and export email messages of the specific duration.

Create Single PDF File: It will create single PDF for respective mailbox items and save attachments in a separate folder.

Include Internet Message Header: Check this box to include the internet message header.

Advance settings
STEP 7

Click on Page Layout tab and specify the following filters:

  • Margin: You can apply margin settings to maintain proper space in top, bottom, left and right directions.
  • Paper Orientation: You can choose orientation of the PDF file i.e Portrait or Landscape.
  • Page Size: You can select the size of the PDF page.
choose the orientation
STEP 8

Now click on Bates Number tab to apply bates numbers on the PDF files.

Bates Number Format: Choose which number to start bates numbering from along with the incrementation rate and position.

Date Stamp: Choose the position and format of date you want to be shown on all the PDF files.

Click Save button to save all the applied settings.

Choose bates number

STEP 9

Click on the "Change" button to select the final destination for the exported PST files.

browse the destination location

Browse the location where you want to export as PDF

export as PDF

Click on the "Export" button.

Click export button


STEP 10

The progress report will be shown as follows:

progress report

After that, a pop up will appear showing "Export process completed successfully".

successfull process

The tool will then display the completed Export report which can also be downloaded by clicking on "View report" button.

view report
STEP 11

Click on the "Export Report" folder to open the exported data along with the export report

download export report
STEP 12

The export report can be viewed as follows:

export report
STEP 13

The exported PDF files or the data can be viewed as follows:

exported PDF files
STEP 5

If you choose Mac Outlook data to be converted in EML format then click on the radio button corresponding to EML label.

Maintain Folder Hierarchy: The folder structure of the EML files is kept intact.

select EML format
STEP 6

Click on the Advance Setting option and specify the following filters such as:

Naming Convention: Choose this option to save the emails with the required names.

Date filter: with this you can filter out the final EML files as per the date.

Note: This option is available from Mails only with Sent Date.

Categories: Select the items, you want to export such as Mails, Contacts & Calendars.

Note: Here, Contacts & Calendars are exported as VCF and ICS format respectively.

After that, click the Save button

Advance Settings
STEP 7

Click on the "Change" button to select the final destination for the exported EML files.

Browse the destination location

Select the location where you want to save the converted files

select the location

The destination path will be shown as follows and finally click on the "Export" button.

click export button
STEP 8

The progress report will be shown as follows:

progress report

The export process will be completed successfully. Click on the "OK" button.

click ok

The export report can be saved for the export process. Click on the "View Report" button.

View report


STEP 9

Click on the "Export Report" Folder to open the export report.

Export report
STEP 10

The export report can be viewed as follows:

view export report
STEP 11

The final exported EML files can be viewed at their specific location as follows:

exported EML data
STEP 5

Now, Select MSG radio button to export data items into MSG format.

Maintain Folder Hierarchy: The folder structure of the MSG files is kept intact.

export as MSG
STEP 6

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final files as per the date.

Categories: Select the items, you want to export such as Mails, Contacts & Calendars as per the requirement.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

After that, click the Save button

Advance Setting
STEP 7

Click on the "Change" button to select the final destination for the exported files.

browse the files

Select the location where you want to save the converted files

select the location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

The export process will be completed successfully.

export process

The export report can be saved for the export process. Click on the "View Report" button.

view export report


STEP 9

Click on the "Export Report" Folder to open the export report.

open export report
STEP 10

The export report can be viewed as follows:

view the report
STEP 11

The final exported MSG file can be viewed at their specific location as follows:

exported msg data

STEP 5

Choose "EMLX" radio button to transfer OLM files into EMLX format.

Maintain Folder Hierarchy: The folder structure of the EMLX files is kept intact.

export as EMLX
STEP 6

You can specify the following filters such as:

Naming Convention: Choose the different naming conventions to save the exported emails in that notation.

Categories: Select the items, you want to export such as Mails, Contacts & Calendars.

Date filter: With this you can export the emails according to the date range.

Click Save button.

Advance Setting
STEP 7

Click on the "Change" button to select the final destination for the exported EMLX files.

browse the location

Select the location where you want to save the converted files

save the file

The destination path will be shown as follows. Click on the "Export" button.

export


STEP 8

The progress report will be shown as follows:

progress report

The export process will be completed successfully. Click on the "OK".

export process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 9

Click on the "Export Report" Folder to open the export report.

export report
STEP 10

The export report can be viewed as follows:

view export report
STEP 11

The final exported EMLX files can be viewed at their specific location as follows:

exported EMLX file

STEP 5

Click on HTML radio button to export the files in .html format.

Maintain Folder Hierarchy: You can maintain folder structure and keep your data in same way as it was in the OLM file.

export as HTML
STEP 6

Now click on Advance Settings button for filters and additional features:

Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

Categories: Select the categories to export selective data items only according to the need.

Date Filters: You can apply Date Filter to select and export email messages of the specific duration.

Click Save button.

Advance Settings
STEP 7

Now click on Change button and navigate to the destination location where you want to save the HTML files.

Browse the destination location


STEP 8

You can see the file path of the destination location. Click on Export button.

export button click
STEP 9

Now Export process will begin. The software will show Mail and Fail Count along with the Export status.

export process begins
STEP 10

A confirmation box will appear once the export process is finished. Click on OK button.

completed export process
STEP 11

The software will open folder directory. You can see a folder named Export Report is automatically created. Open the underlying CSV file.

CSV file
STEP 12

Now you can view the complete process details such as mail count, fail count, source path, destination path, and export status.

complete report
STEP 13

You can check your destination location to find all your Mac Outlook data converted to HTML format.

exported HTML data
STEP 5

Now, Select MBOX radio button to export PST files into MBOX format.

Maintain Folder Hierarchy: The folder structure of the resultant MBOX files is kept intact.

export as MBOX
STEP 6

Now click on Advance Settings button for filters and additional features:

Date filter: You can apply Date Filter to select and export email messages of the specific duration.

Categories: Select the items, you want to export such as Mails, Contacts & Calendars.

Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

Click Save button.

Advance Settings
STEP 7

Click on the "Change" button to select the final destination for the exported MBOX files.

browse destination

Select the location where you want to save the converted files

save location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

A message will appear showing "Export Process completed successfully"

completed process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 8

Click on the "Export Report" Folder to open the export report.

export report
STEP 9

The export report can be viewed as follows:

completed export process
STEP 10

Per folder MBOX file will be created and will be accessed as follows:

exported mbox data
STEP 5

Now, Select ICS radio button to export Mac Outlook calendars into ICS format.

Maintain Folder Hierarchy: The folder structure of the resultant ICS files is kept intact.

export as ICS
STEP 6

Now click on Advance Settings button for filters and additional features:

Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

Categories: The Calendar mailbox items is select by default in this option.

Date filter: You can apply Date Filter to select and export email messages of the specific duration.

Create Single ICS File: Choose this option if you want to create single ICS file for all calendars.

Click Save button.

Advance Settings
STEP 7

Click on the "Change" button to select the final destination for the exported ICS files.

browse destination

Select the location where you want to save the converted files

save location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

A message will appear showing "Export Process completed successfully"

completed process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 8

Click on the "Export Report" Folder to open the export report.

export report
STEP 9

The export report can be viewed as follows:

completed export process
STEP 10

The final ICS file will be created and will be accessed as follows:

exported mbox data
STEP 5

Now, Select VCF radio button to export Mac Outlook contacts into VCF format.

Maintain Folder Hierarchy: The folder structure of the resultant VCF files is kept intact.

export as VCF
STEP 6

Now click on Advance Settings button for filters and additional features:

Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

vCard Version: Choose the appropriate vCard version in which you want to export your contacts.

Date filter: You can apply Date Filter to select and export email messages of the specific duration.

Create Single VCF File: Choose this option if you want to create single VCF file for all contacts.

Click Save button.

Advance Settings
STEP 7

Click on the "Change" button to select the final destination for the exported VCF files.

browse destination

Select the location where you want to save the converted files

save location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

A message will appear showing "Export Process completed successfully"

completed process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 8

Click on the "Export Report" Folder to open the export report.

export report
STEP 9

The export report can be viewed as follows:

completed export process
STEP 10

The final VCF file will be created and will be accessed as follows:

exported mbox data
STEP 5

Now, Select TXT radio button to export Mac Outlook data into TXT format.

Maintain Folder Hierarchy: The folder structure of the resultant TXT files is kept intact.

export as TXT
STEP 6

Now click on Advance Settings button for filters and additional features:

Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.

vCard Version: Choose the appropriate vCard version in which you want to export your contacts.

Date filter: You can apply Date Filter to select and export email messages of the specific duration.

Create Single VCF File: Choose this option if you want to create single VCF file for all contacts.

Click Save button.

Advance Settings
STEP 7

Click on the "Change" button to select the final destination for the exported VCF files.

browse destination

Select the location where you want to save the converted files

save location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

A message will appear showing "Export Process completed successfully"

completed process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 8

Click on the "Export Report" Folder to open the export report.

export report
STEP 9

The export report can be viewed as follows:

completed export process
STEP 10

The final TXT file will be created and will sbbe accessed as follows:

exported mbox data
STEP 5

Now, Select CSV radio button to export Mac Outlook contacts into CSV format.

Maintain Folder Hierarchy: The folder structure of the resultant CSV files is kept intact.

export as CSV
STEP 7

Click on the "Change" button to select the final destination for the exported VCF files.

browse destination

Select the location where you want to save the converted files

save location

The destination path will be shown as follows. Click on the "Export" button.

export button


STEP 8

The progress report will be shown as follows:

progress report

A message will appear showing "Export Process completed successfully"

completed process

The export report can be saved for the export process. Click on the "View Report" button.

view report


STEP 8

Click on the "Export Report" Folder to open the export report.

export report
STEP 9

The export report can be viewed as follows:

completed export process
STEP 10

The final CSV file will be created and will sbbe accessed as follows:

exported mbox data

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