SysTools MailPro+

This section will help you know how to use MailPro+ application to search and export numerous emails from MBOX, EDB, OST and PST files. Follow these simple guidelines of SysTools MailPro+ to find files of different email clients and find out all about the multipurpose tool.

STEP 1

Go to Start » All Programs » SysTools MailPro+ » SysTools MailPro+. First window of the software will appears with two options:

  • Create a New Collection
  • Open Recent Collection
create new collection
STEP 2

Following screenshot appears while creating a New Collection in the repository. Fill in the required information; Title, Collection Path, and Description.

new collection
STEP 3

By filling the required information, you can manage your E-mail Database efficiently. After filling the required information in all the provided fields, click on "Add" button.

add new collection
STEP 4

The pop up window will display the successfully added collection name:

new collection of data added successfully
STEP 5

Single Mode

After filling the complete information of a New Collection, you need to select the desired email file type before the selecting the modes of the file.

Single File Mode: Using the single mode, you can add one file at a time.


STEP 6

Bulk Mode

Bulk Mode: This option allows you to add multiple files at once.
Add File: With this option multiple selection of files can be done by using the Shift or Ctrl button during selection.
Add Folder: Another option to add multiple files at once. The software automatically fetches files from the folder selected.

bulk mode
STEP 7

Find Option

Find Option: With this option you can select number of email file types. Click on the Search button.

find file
STEP 8

Click on Search button and find the selected email file type in the selected drives.

search file
STEP 9

After clicking on the Search button the process will be displayed as shown in the below screen.

file types
STEP 10

From the selected files, you can export desired files into multiple email format respectively and then click on Add:

add selected file
STEP 11

After adding the selected files software starts scanning them with details like; Collection Name, Created On, etc., shown.

collection details
STEP 12

Now view the entire collection of mailboxes within the software.

view all
STEP 13

Preview of Data

Normal Mail View is set by default in the software to show emails in the usual way:

preview data
STEP 14

Attachment View of the email is shown below where you can view the embedded email attachment:

attachment view
STEP 15

Next, a switch screen view option is provided to you for changing the mode of screen from Conversation to Normal.

switch view
STEP 16

Conversation View displays the conversation view of the emails:

conversation view
STEP 17

General search is used for fetching information, relevant to keyword(s) used to search over; entire emails or selected mail attributes with required logical operator & any number of criteria used for narrowing the search result:

search
STEP 18

Following are the Logical operators; OR, AND, NOT that can be used to refine your search. Operators are used to create a relation between the two criteria:
OR Operator: Search will be carried out optionally between the two criteria
AND Operator: Searched term will be present in both criteria
NOT Operator: Searched term must not be present in the results

or and not
STEP 19

Add Criteria: Add the required criteria & fill it with the information you have, regarding that field:
"Subject" can contain your keyword.
"To, From, Bcc   Cc" can search for the entered term in email head.
"Has attachment" gives the option to select from yes or no.
"Priority" section has options of low, normal & to enter a start & end date.
"Body" section can searched for the term in email body.
"MD5will search for the entered value in an MD5 value of email


STEP 20

Click on the Start Search button and the following emails will open with related keywords.

search result
STEP 21

Export Data

Click "Export" to initiate the process of exporting selected emails.

export selected emails
STEP 22

Select any one Export Option (CSV, EML, HTML, MSG, PDG, PST, TIFF) in which you want to convert the selected emails.

export options
STEP 23

Maintain Folder Hierarchy: Creates a folder tree of all the emails
Create Top Folder: Creates Top folder according to the requirement
Merge Exported Files: Total files are compressed into a single file or merges multiple exported files in one location.
Exclude Duplicates: If you don’t want to include duplicate emails or data, check this option to exclude them.
And then click on the Browse button for selection of the location where you want to save the exported files.

browse
STEP 24

Select any one Export Option (CSV, EML, HTML, MSG, PDG, PST, TIFF) in which you want to convert the selected emails.

export options
STEP 25

Select any one Export Option (CSV, EML, HTML, MSG, PDG, PST, TIFF) in which you want to convert the selected emails.

export options
STEP 26

Select any one Export Option (CSV, EML, HTML, MSG, PDG, PST, TIFF) in which you want to convert the selected emails.

export options
STEP 27

Select any one Export Option (CSV, EML, HTML, MSG, PDG, PST, TIFF) in which you want to convert the selected emails.

export options
STEP 28

Export Folders

For converting multiple folders, use the Export option from the navigation bar:

export selected folder
STEP 29

Select the folder or multiple folders from the right pane of the software, then choose a destination location by browsing the file and click on OK :

export folder
STEP 30

After clicking on OK, a live Export Status, in terms of Export Count, is shown by the software.
As the process completes, the following pop up window will display, with the process completion message:


exporting process
STEP 31

An Export Report is created for the complete export process. Click on Export to store this report on the local machine in CSV format:

save export report
STEP 32

The notification message about the successful export process confirms the export. Click on OK:

export csv
STEP 33

Navigate to the location where you saved the converted PST data file.

saved data collection
STEP 34

First, run Outlook on your machine. Then Go to File Menu » Open » Outlook Data File...

open outlook data file
STEP 35

This will open a browsing window through which you can select the desired PST file. Select the PST file you desire to view & click on OK button:

open outlook data file
STEP 36

Thus, you can view the exported PST file in MS Outlook./p> verify result


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