Guide For SysTools MBOX Converter

Convert MBOX files of 20+ Email Clients into PST, PDF, EML, MSG, NSF & HTML
Using SysTools MBOX Converter Software

It supports MBOX/MBX/MBS/SBD files of All Origins. To Name a few: Mozilla Thunderbird, Netscape, Apple Mail, Eudora, Entourage, Spicebird, The Bat!, Gmail Takeout (*mbox), Google Vault (*mbox), etc.



STEP 1

To start with the conversion process, go to Start Menu » Search SysTools MBOX Converter » click & launch the tool.

mbox-converter tool
STEP 2

Click on Add File to add single or multiple .mbox file(s) into the software.

add-file
STEP 3

  • Default Profile Configured: After selecting this option, the application will automatically fetch data from its default location.
  • Select File(s)/Folder from File System: After choosing this option, users fetch MBOX files from any desired location.

select email application


CHOOSE ONE OPTION:


STEP 3.1

Select the configured email application and choose the radio button "Default Profile Configured" & click on Next button.

default profile
STEP 3.2

Select the identity to fetch all its database. And click on Process button.

add-pst-file
STEP 3.3

You can also click on "Convert All Identities" option to export all the accounts data from the selected email client. Click on Process button.

add-pst-file
STEP 3.1

You can fetch MBOX files from the location known to you, by selecting the option "Select File/Folder System" Click Next button.

normal view
STEP 3.2

Click on […] button to browse the MBOX Files.

attachment view
STEP 3.3

Select MBOX file & click Open

switch mode
STEP 3.4

Or use Folder mode to select bulk MBOX files at a time.

use folder mode
STEP 3.5

Select the folder that contain MBOX files. Click on Ok button.

folder selection
STEP 3.6

Click on Process to start the scanning of MBOX emails.

folder selection
STEP 4

Click on the Folder List to display the complete hierarchy of all the MBOX files added into the software.

loading email

In the Mail section, click on any mailbox folder to view its emails along with attachments.

STEP 5

preview attachments
STEP 6

As the email load in the Preview window, you can stop the process in between by clicking Stop button.

preview attachments
STEP 7

You can also switch the view mode of the emails, i.e. either as Horizontal or Vertical View as per your convenience.

switch view
STEP 8

The Preview Modes of the software are as follows:

Normail Mail View:

preview attachments

Hex View:

preview attachments

Properties View:

preview attachments

Message Header View:

preview attachments

MIME View:

preview attachments

Email Hop View:

preview attachments

HTML View:

preview attachments

Attachments View:

preview attachments


STEP 9

EXPORT SELECTIVE EMAILS

Mark the checkboxes corresponding to each email that you wish to convert. And right-click to choose the Export button.

export all folder

The interface of the tool will be like this. Choose your destination location and proceed with conversion

export all folder
STEP 10

For bulk conversion, select the Export button on top of the menu without marking any checkboxes.

export all folder
STEP 11

Select the option as per your preference:

  • Export All Folder: This option allows to export all the MBOX files at a time.
  • Export Selected Folders: This option allows to export only the particular selected folders.

export all folder
export all folder

STEP 12

You can change the default location to save converted files by clicking "Change" button.


save selected mailboxes
STEP 13

Select Destination location & click on OK button


location where save converted mbox




STEP 14

Select the PST radio button.


click export
STEP 15

You can optionally choose Split PST button to divide the mailboxes into multiple PST files of preferred size.


click export
STEP 16

Click on Export button to start the export process


click export
STEP 17

A dialog box will pop-up asking to merge all added files into one single PST. Click Yes or No as per requirements.


click export
STEP 18

As the export process begins, you will get the following window, showing the details as displayed in the image below.


export processs
STEP 19

You can click on Stop button to stop the process. The software provides Start option to resume the process once stopped.


export processs
export processs

STEP 20

Export process completed successfully. Click OK

export completed
STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 22

Find all the converted PST files on the chosen location.


Export Report
STEP 14

Select the NSF radio button.


click export
STEP 15

You can optionally choose Split NSF button to divide the mailboxes into multiple NSF files of preferred size.


click export
STEP 16

Click on Export button to start the export process


click export
STEP 17

A dialog box will pop-up asking to merge all added files into one single NSF. Click Yes or No as per requirements.


click export
STEP 18

The software will ask for Lotus Notes password to start the conversion.

export processs


STEP 19

Input the password of Lotus Notes Id and click on Ok.


export processs
STEP 20

Export process completed successfully. Click OK

export completed
STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 22

Find all the converted NSF files on the chosen location.


Export Report
STEP 14

Select the MSG radio button.


click export
STEP 15

You can optionally choose Naming Convention button to save the MBOX emails as per preferred names.


click export
STEP 16

Click on Export button to start the export process


click export
STEP 17

As the export process begins, you will get the following window, showing the details as displayed in the image below.


export processs
STEP 18

You can click on Stop button to stop the process. The software provides Start option to resume the process once stopped.


export processs
export processs

STEP 19

Export process completed successfully. Click OK

export completed
STEP 20

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 21

Find all the converted MSG files on the chosen location with complete hierarchy.


Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.


STEP 14

Select the EML radio button.


click export
STEP 15

You can optionally choose Naming Convention button to save the MBOX emails as per preferred names.


click export
STEP 16

Click on Export button to start the export process


click export
STEP 17

As the export process begins, you will get the following window, showing the details as displayed in the image below.


export processs
STEP 18

You can click on Stop button to stop the process. The software provides Start option to resume the process once stopped.


export processs
export processs

STEP 19

Export process completed successfully. Click OK

export completed
STEP 20

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 21

Find all the converted EML files on the chosen location.


Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.


STEP 14

Select the HTML radio button.


click export
STEP 15

You can optionally choose Naming Convention button to save the MBOX emails as per preferred names.


click export
STEP 16

Click on Export button to start the export process


click export
STEP 17

As the export process begins, you will get the following window, showing the details as displayed in the image below.


export processs
STEP 18

You can click on Stop button to stop the process. The software provides Start option to resume the process once stopped.


export processs
export processs

STEP 19

Export process completed successfully. Click OK

export completed
STEP 20

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 21

Find all the converted HTML files on the chosen location. You will also see folders conatining the attachments of all the converted emails.


Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.


STEP 14

Select the PDF radio button.


click export
STEP 15

You can optionally choose Naming Convention button to save the MBOX emails as per preferred names.


click export
STEP 16

Click on Advance Settings button to apply multiple setting on the MBOX emails.

click export

Apply Multiple PDF Settings:

  • Margin: You can apply margin settings to maintain proper space in top, bottom, left and right directions.
  • Paper Orientation: You can choose orientation of the PDF file i.e Potrait or Landscape.
  • Page Size: You can select the size of the PDF page.
  • Include Internet Message Header: You can select this check box to include Internet Message Header in all the PDF files.

click export


STEP 17

Click on Export button to start the export process


click export
STEP 18

As the export process begins, you will get the following window, showing the details as displayed in the image below.


export processs
STEP 19

You can click on Stop button to stop the process. The software provides Start option to resume the process once stopped.


export processs
export processs

STEP 20

Export process completed successfully. Click OK

export completed
STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.


open pst
STEP 22

Find all the converted PDF files (with embedded attachments) on the chosen location.


Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.


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