Know How MBOX Viewer Pro Works

A Step by Step guide to show you how the specially developed MBOX Viewer Pro tool works to view & export MBOX files without installation of any email client applications.

STEP 1

Launch SysTools MBOX Viewer Pro from the installed location or Go to Start » All Programs » SysTools MBOX Viewer Pro to launch the software.

interface
STEP 2

Click on Add File to start the process of adding .mbox file into the application.

browse mbox file
STEP 3

After this, either Select File or Folder as per your convenience to add MBOX files into the software.


To add file, click on File and then, Select Path by clicking on "..." of the desired file.

Add file

After this, to add the desired MBOX file, select it and then, click on Open

Open

Likewise, you can select the Folder containing MBOX files by opting for the Folder option.

Add Folder

Likewise, you can select the Folder containing MBOX files by opting for the Folder option.

MBOX folder
STEP 4

Lastly, click on Add button to view the added MBOX file on your software screen.

add MBOX files
STEP 5

Scanning process gets initiated with proper details such as; file location, size and time stamp. After completion of scanning process, Save Scan file by clicking on Yes.

scan added MBOX Files
STEP 6

After software loads the MBOX file items, select the desired file and view them in various modes.

view mbox in different modes

Normal Mail View

Normal Mail View

Hex View

Hex view

Properties

Properties view

Message Header

message header

MIME

MIME view

HTML

HTML view

RTF

RTF view

Attachments

view attachments
STEP 7

Search Mail within Scanned MBOX file: Find the specific email within single or multiple scanned MBOX files with the help of advance Search option.

As shown, software provides a number of searching options for user like Operator (AND, NONE, OR) and Criteria (Mail & Attachments), click on Add Criteria option to add different search criteria.

search

Likewise, users can search the Attachments from the MBOX files as well.

search
STEP 8

Now, after previewing the MBOX files click on Export button.

Export
STEP 9

Users can also hit on Export Selected button to export the selected MBOX files.

export selected

Users, can opt from the PDF and Print option to export the MBOX file as per their requirement.




STEP 10

Select Export Type as PDF to transfer MBOX files into PDF file format.

PDF export option
STEP 11

Now, click on Adv. Settings to apply the filters offered by the tool

adv. settings
STEP 12

Various filtering option will then appear on your screen. Apply the filters that are required by you.

filter option
STEP 13

Naming Convention: This option offers multiple patterns for naming the output PDF file in a trouble-free manner.

  • Categories: Users can export the desired categories to the output PDF file.
  • Date Filter Option: This option provides user to filter out the data according to the specific Date.
  • Include/Exclude Message Header: User can check mark the box as per requirement.
general settings

STEP 14

On the Page layout menu, different options are available:

  • Margin: This feature allows user to set the PDF Page Margin (Top, Left, Bottom, Right) which can be of minimum 2.0 mm to maximum 10.0 mm
  • Paper Layout : It allows users to specify Paper Layout such as Paper orientation in Landscape or Portrait & Page Size as Letter A4 & A3
  • Header and Footer : It allows users to set Header and Footer note into the page.
page layout
STEP 15

Under the Attachment option, different attachment setting options are provided:

  • Attachment on Pin : This feature allows users to add attachments in PDF as Pin.
  • Append Attachment : This feature helps users to convert attachment file in PDF format and append it at the end of email message.
  • Save Attachment : This feature allows users to save attachments in its original file format.
attachments
STEP 16

Under the Bates Number, following options are available:

  • Bates Number Format : This feature allows users to specify the Bates Series for file in PDF according to the Starting Number, Position.
  • Date Stamp : This feature allows users to specify the Date in PDF according to the position.
bates number
STEP 17

Click on Browse and navigate to the location to save the resultant PDF file. And click OK:

browse
STEP 18

Tick the checkbox saying Maintain Folder Hierarchy to preserve the folder structure.

folder hierarchy
STEP 19

At last, click on the Export button to export the MBOX files into PDF file format.

export mbox to pdf
STEP 20

A dialog box saying Export Process Completed Successfully will then open. Click OK.

export completed
STEP 21

The Software shows you the export process detail. Click on Save to export the detail to a .csv file.

save
STEP 22

Browse the folder to save the .csv file and enter the name to save the file. Click on Save:

Save csv file
STEP 23

The following prompt will be generated showing the report is saved successfully. Press OK.

press ok
STEP 24

Navigate the location and preview the Resultant PDF files.

preview the files
STEP 10

Select Export Type as Print to print MBOX files.

print option
STEP 11

Now, click on Adv. Settings to apply the filters offered by the tool

multiple filter
STEP 12

Under the General Settings, following options are available:

  • Date Filter Option: This option provides user to filter out the data according to the specific Date.
  • Include/Exclude Message Header: User can check mark the box as per requirement.
general filter option
STEP 13

On the Page layout menu, different options are available:

  • Margin : This feature allows user to set the PDF Page Margin (Top, Left, Bottom, Right) which can be of minimum 2.0 mm to maximum 10.0 mm
  • Paper Layout : It allows users to specify Paper Layout such as Paper orientation in Landscape or Portrait & Page Size as Letter A4 & A3
  • Header and Footer : It allows users to set Header and Footer note into the page.
page layout

STEP 14

Under the Attachment option, different attachment setting options are provided:

  • Attachment on Pin : This feature allows users to add attachments in PDF as Pin.
  • Append Attachment : This feature helps users to convert attachment file in PDF format and append it at the end of email message.
attachment filter
STEP 15

Under the Bates Number, following options are available:

  • Bates Number Format : This feature allows users to specify the Bates Series for file in PDF according to the Starting Number, Position.
  • Date Stamp : This feature allows users to specify the Date in PDF according to the position.
select bates options
STEP 16

Click on Export button to print the MBOX file data.

export process begin
STEP 17

An 'Export Process Completed' window will appear on the screen confirming the successful export of the data. Click on OK:

export process

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