Know How MBOX Viewer Pro Works

A Step by Step guide to show you how the specially developed MBOX Viewer Pro tool works to view & export MBOX files without installation of any email client applications.

STEP 1

Launch SysTools MBOX Viewer Pro from the installed location or Go to Start » All Programs » SysTools MBOX Viewer Pro to launch the software.

mbox viewer pro
STEP 2

Click Add File to start the process of adding .Mbox file in application. Select the Browse button to find the MBOX file from machine.

browse mbox file
STEP 3

Now choose the required MBOX File & click on Open button.

open mbox file
STEP 4

Scanning process gets initiated with proper details such as; file location, size and time stamp. After completion of scanning process, Save Scan file

scanning process
STEP 5

Once scanning is completed successfully click OK to preview emails.

indexing of selected mbox files
STEP 6

After software loads the MBOX file Items, select items that you want to view in the display pane with multiple view options such as Normal, Hex, Properties, Message Header View, MIME View, RTF and Attachments View respectively. You can make use of the Switch View options from Horizontal to Vertical View to ease out message preview experience as per convenience

view mbox in different modes
STEP 7

Normal Mail View displays the message content in a usual way , including basic message details.

normal view of mbox
STEP 8

Preview attachments included in the email message using the Attachment View tab.

attachment view
STEP 9

Click the Search button to find a specific email within single or multiple MBOX files using various parameters such as Message Subject, To, From, Body etc.

search option
STEP 10

You can add multiple filter criteria’s to enhance your search query to find a particular email.

multiple filter
STEP 11

Use Advanced logical operators to your search query i.e. AND , OR & NONE :

  • OR : If you are unsure about specific parameters to be absolutely correct, then the software looks for the other option in the parameter.
  • AND : This parameter ensures that two collective parameters are present within an email.
  • NONE : Upon selection of the NONE operator, software disables the applied operators consecutively on the other parameters.

 

filling filter option
STEP 12

You can view the highlighted email message after obtaining the result from your query of the Mails Containing Exact Filtered Data Match appearing first with the highlighted data.

exact match

STEP 13

The software allows you to export search results into Adobe PDF file format. Select the emails from the search results, right click on them and then select the Export option.

export selected mail
STEP 14

An Export Option window pops up as soon as you select mails and click on the export option.Choose the destination path where the output files will be stored by clicking on the Browse button. You can also apply specific Naming Conventions for the output file.

select export options
STEP 15

Now Click on the Export button to initialize the process of MBOX to PDF File Conversion

export process begin
STEP 16

A Window pops up displaying the Export process in progress with folder, item count and destination path details.

export process
STEP 17

As soon as the conversion process completes, an export report is created simultaneously which you can save in your local machine by clicking on the Save button.

save export report
STEP 18

Save the CSV report at a desired location by clicking on the Save option.

report save
STEP 19

To Export Bulk folders, click on the Export option located on the top menu bar and follow rest of the process respectively.

export all folder
STEP 20

Select the MBOX folder which you want to export in the Select Folders Pane.

Click on the Browse button to select the destination location for saving PDF file.

export selected folders
STEP 21

Click "Export" button to initiate the process:

export all folders
STEP 22

After clicking on Export button software will show the progress of exporting all folders.

export process of all folders
STEP 23

Upon completion of the Export process, an export report gets created. Save the report in CSV file type format if required.

save all folders report
STEP 24

On receiving the prompt “Export Report saved successfully at given path”, click OK to proceed further.

location of saved complete data
STEP 25

Go to the location where you have saved the PDF file on your machine.

location of saved data
STEP 26

You can observe that the emails got saved in a PDF file type and the name of the emails are saved by subject of email as the default naming convention is "Subject" as mentioned earlier.

list of pdf files
STEP 27

Open and Preview the PDF files with Adobe Acrobat Reader with Attachments.

view pdf in adobe reader

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