How to Convert MSG Files to Multiple File Formats?


A Step by Step Guide to Convert MSG Files into Various File Formats
Using SysTools MSG Converter Software

STEP 1

Download and Install SysTools MSG Converter Tool. The initial software screen will appear to you as:

msg file
STEP 2

Navigate to the location where you have saved your MSG Files. You can also select the folder containing MSG files.

preview-files
 

After selecting the folder, the software will provide you different View modes in the software panel. You can select Switch view as horizontal or vertical.


preview-files

  • Normal Mail View
    msg mails

  • Hex
    msg contacts

  • Properties
    msg calendars

  • Message Header
    msg notes

  • MIME
    msg journals

  • HTML
    msg task



STEP 3

Click Export button to initiate the procedure.

export

Export Selected option lets you export the selected files only into the desired format.

export



STEP 4

Export File As PST Format

After clicking the "Export button" the software will display various file formats. Select "PST."

select PST
STEP 5

Click on Adv. Settings to apply filters in order to convert MSG files into PST file format.

advance-settings
  • PST Split Option: Using this option you can split the large PST files into desired file sizes.
  • Date Filter Option: You can apply the date filter to perform range based conversion of MSG files into PST file format.
  • Categories: This option provide the user to export specific component of the MSG file such as mails, contacts, calendars, etc..
filter-options
STEP 6

Click on Browse to select the desired destination location for saving the resulting PST file in your system.

saving-location


Also by using "Create PST For Each Folder" you can create individual PST file for every added MSG Files or Folder. Then, click on Export button.

saving-location
STEP 7

The software will display the message once the Export process is completed. Click on "OK"

export-msg
STEP 8

Click on Save button to check the saved Export Report.

output-pst
STEP 9

Navigate to the location where you want to save the CSV file. Save the conversion report in the desired location by clicking on "Save" button.

export-msg
STEP 10

You can now view the resulting PST file at the desired destination.

save-file
STEP 4

Export File As HTML Format

In order to export MSG files to HTML file format, select the radio button adjacent to HTML in Export Type section

select-html
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to HTML file.

advance-settings
  • Naming Convention: You can select the naming convention for the final converted files such as subject, Subject + Date, etc.
  • Date Filter Option: For performing range based conversion, you can apply date filter option
  • Categories: This option provide the user to export specific component of the MSG file such as mails, contacts, calendars, etc..

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

Click on Browse to select the desired location for the resulting HTML file.

location-html
Click Export

location-html
STEP 7

After clicking the Export button, the progress of conversion process will be displayed.

export-excel-to-html


STEP 8

Click on Save to view the saved Export Report for each browsed HTML files.

conversion-report


STEP 9

Navigate to the location where you have save the CSV files. Exported HTML report can now be saved to the desired location. Click on "Save" button.

export-report


STEP 10

You can now view the resulting HTML file at the desired destination.

save-msg-to-html


STEP 4

Export File As EML Format

In order to export Outlook MSG files in EML file format, select the radio button corresponding to EML in Export Type section

msg-to-eml
STEP 5

Click on Adv. Settings to apply filters in order to convert MSG files to EML file format.

advance-settings
  • Naming Convention: While converting MSG files into EML file format, you can select the naming convention for the final converted files like subject, Subject + Date, etc.
  • Date Filter Option: Date filter option can be applied for the range based conversion.

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

By clicking on the Browse button you can select a destination location for the resultant EML file.

location-eml

Click on Export button.

location-eml
STEP 7

The conversion progress will now be displayed on the software panel

msg-to-eml
STEP 8

By clicking on Save button, you can save the CSV Report for each browsed MSG file.

msg-eml-report


STEP 9

The converted report can now be saved at the desired location.

msg-to-eml
STEP 10

You can now view the resulting EML file at the desired destination.

convert-msg-to-eml
STEP 4

Export File As EMLX Format

In order to export Outlook MSG files in EMLX file format, select the radio button corresponding to EMLX in Export Type section

msg-to-eml
STEP 5

Click on Adv. Settings to apply filters in order to convert MSG files to EMLX file format.

advance-settings
  • Naming Convention: While converting MSG files into EMLX file format, you can select the naming convention for the final converted files like subject, Subject + Date, etc.
  • Date Filter Option: Date filter option can be applied for the range based conversion.

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

By clicking on the Browse button you can select a destination location for the resultant EMLX file.

location-eml

Click on Export button.

location-eml
STEP 7

The conversion progress will now be displayed on the software panel

msg-to-eml
STEP 8

By clicking on Save button, you can save the CSV Report for each browsed MSG file.

msg-eml-report


STEP 9

The converted report can now be saved at the desired location.

msg-to-eml
STEP 10

You can now view the resulting EMLX file at the desired destination.

convert-msg-to-eml
STEP 4

Export File As TXT Format

In order to export Outlook MSG files in TXT file format, select the radio button corresponding to TXT in Export Type section

msg-to-eml
STEP 5

Click on Adv. Settings to apply filters in order to convert MSG files to TXT file format.

advance-settings
  • Naming Convention: While converting MSG files into EMLX file format, you can select the naming convention for the final converted files like subject, Subject + Date, etc.
  • Date Filter Option: Date filter option can be applied for the range based conversion.
  • Categories: This option provides the user to export specific component of the MSG file such as mails, contacts, calendars, etc.

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

By clicking on the Browse button you can select a destination location for the resultant TXT file.

location-eml

Click on Export button.

location-eml
STEP 7

The conversion progress will now be displayed on the software panel

msg-to-eml
STEP 8

By clicking on Save button, you can save the CSV Report for each browsed MSG file.

msg-eml-report


STEP 9

The converted report can now be saved at the desired location.

msg-to-eml
STEP 10

You can now view the resulting TXT file at the desired destination.

convert-msg-to-eml
STEP 4

Export File As CSV Format

In order to export Outlook MSG files in CSV file format, select the radio button corresponding to CSV in Export Type section

msg-to-eml
STEP 5

By clicking on the Browse button you can select a destination location for the resultant CSV file.

location-eml

Click on Export button.

location-eml
STEP 6

The conversion progress will now be displayed on the software panel

msg-to-eml
STEP 7

By clicking on Save button, you can save the CSV Report for each browsed MSG file.

msg-eml-report


STEP 8

The converted report can now be saved at the desired location.

msg-to-eml
STEP 9

You can now view the resulting CSV file at the desired destination.

msg-eml-report


STEP 4

Export File As MBOX Format

In order to export MSG files to MBOX, select the radio button next to MBOX in Export Type section

msg-to-mbox
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to MBOX file format.

advance-settings
  • Date Filter Option: Date filter option can be applied for the range based conversion of MSG files to MBOX.

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

After performing all the above mentioned steps, click Browse and select a destination location for the resulting MBOX file by clicking OK.

mbox-location

If you want to create single MBOX file for all folders then please tick the option and After that click Export

mbox-location
STEP 7

The software will now display the Export Progress

msg-to-mbox
STEP 8

Click on Save to check the save CSV Report.

resultant-mbox
STEP 9

Click on Save button to save the conversion report.

msg-to-mbox
STEP 10

You can now view the resulting MBOX file at the desired destination.

export-msg-to-mbox
STEP 4

Export File As PDF Format

In order to export MSG Files in PDF file format, select the radio button next to PDF in Export Type section

export-pdf
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to PDF file format.

advance-settings

General Settings

  • Naming Convention: While converting MSG files to PDF file format, you can select the naming convention for the resulting converted files like subject, Subject + Date, etc.
  • Date Filter Option: Date filter option can be applied for the range based conversion of MSG files to PDF.
  • Categories: This option provides the user to export specific component of the MSG file such as mails, contacts, calendars, etc.

Also, you can Include Internet Message Header by clicking on Checkbox.

Once the settings have been made, click on the "save" button.

filter-options


On the Page layout menu, different options are available:

  • Margin: This feature allows user to set the PDF Page Margin (Top, Left, Bottom, Right) which can be of minimum 2.0 mm to maximum 10.0 mm
  • Paper Layout: It allows users to specify Paper Layout such as Paper orientation in Landscape or Portrait & Page Size as Letter A4 & A3
filter-options


Under the Attachments, following options are available:

  • Attachment on Pin: Add Attachments in PDF as Pin.
  • Append Attachment: Convert attachments as PDF page and append at the end of the mail.
  • Save Attachment: Save attachments in a folder in its original file format
filter-options

Under the Bates Number, following options are available:

  • Bates Number Format: This feature allows users to specify the Bates Series for file in PDF according to the Starting Number, Position.
  • Date Stamp: This feature allows users to specify the Date in PDF according to the position.
filter-options
STEP 6

Click on Browse to select a destination location for the resultant PDF file.

location-pdf

Click on Export

location-pdf
STEP 7

Export progress will now be displayed on the screen

export-pdf
STEP 8

To save the CSV report, click on Save.

output-pdf-contacts
STEP 9

Hit Save to save the file to the desired location.

export-msg-to-pdf
STEP 10

You can now view the resulting PDF file at the desired destination.

msg-to-pdf-conversion
STEP 4

Export File As Office 365 Format

In order to export MSG Files in Office 365 file format, select the radio button next to Office 365 in Export Type section

export-pdf
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to Office 365 file format.

advance-settings

In Office 365 Settings

For User Impersonation, provide the Admin SMTP ID in the box provided and press Enter.

Then, you will be redirected to a new window for authentication.

user impersonation

From the dialog box opened, provide the Email ID or phone number and press Next.

user impersonation

Pick an account if it is listed, else, add an account.

user impersonation

A green tick will then be displayed against it showing the account has been validated.

user impersonation

STEP 6

From the General Settings Tab:

  • Date Filter Option: This filter can be applied for the range based conversion.
  • Categories: By using this option, the users can export specific components of the MSG files such as Emails, contacts, etc.
advance-settings

STEP 7

For User Validation, provide the username in the input box and press Enter to Validate. A green tick adjacent to it signifies that the added ID has been calidated.

advance-settings

STEP 8

At last, click on the Export button to move MSG files into Office 365 platform.

advance-settings

STEP 9

Export process completed successfully dialog box will then open. Click OK

advance-settings

STEP 10

An export report will then be generated, click on Save.

advance-settings

STEP 4

Export File As NSF Format

In order to export MSG Files to NSF file format, select the radio button next to NSF in Export File Type section

export-msg-to-nsf
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to NSF file format.

advance-settings
  • Date Filter Option: Date filter option can be applied for the range based conversion of MSG files to NSF file format.
  • Categories: This option provide the user to export specific component of the MSG file such as mails, contacts, calendars, etc..

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

Click on Browse button to select a destination location for the resultant NSF file.

select-nsf-location

Click Export

select-nsf-location
STEP 7

Export Progress will now be displayed on the screen.

export-msg-nsf
STEP 8

Click on Save to save the CSV report.

output-nsf-file
STEP 9

Save the converted NSF file to the desired location.

export-msg-nsf
STEP 10

You can now view the resulting NSF file at the desired destination.

export-msg-nsf
STEP 4

Export File As vCard Format

In order to export MSG Files to VCF file format, select the radio button next to vCard in Export File Type section

export-msg-to-vcf
STEP 5

Click on Adv Settings to apply filters in order to convert MSG files to vCard file format.

advance-settings
  • vCard Version: The software allows you to export your MSG files to three different vCard versions, supported by different email clients and devices. You can select the desired vCard version accordingly from vCard 2.1, vCard 3.0, vCard 4.0.
  • Merge vCard: This option provide the user to merge the added MSG Contact file.

Once the settings have been made, click on the "save" button.

filter-option
STEP 6

Click on Browse button to select a destination location for the resultant vCard file.

select-nsf-location

Click Export

select-nsf-location
STEP 7

Export Progress will now be displayed on the screen.

export-msg-nsf
STEP 8

Click on Save to save the CSV report.

output-nsf-file
STEP 9

You can now view the resulting VCF file at the desired destination.

export-msg-nsf

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