Know How Mac Office 365 Backup Works

Step-by-Step procedure to backup MS Office 365 Mails / Contacts / Calendars on Mac OS platform
Using SysTools Mac Office 365 Backup Software

Application Pre-Requisites

  • Internet Connectivity is Required for Smooth Backup Of Office 365 Mailbox Account on Mac
  • Use App password to sign in on software if 2 step verification is enabled or disable multi-factor authentication Read More
STEP 1

Click on Finder » Applications » SysTools Mac Office 365 Backup v3.1.

Mac Office 365 Backup
STEP 2

Once the software is launched, provide the Office 365 Account Credentials to Login as shown below:

login with Office 365 account Credentials
STEP 3

Click on "Login" Button.

Click On Login Button
STEP 4

On the next menu select the file format in which the backup would be created. The Following options are available:

  • Backup in PST
  • Backup in MBOX
  • Backup in MSG
  • Backup in EML
  • Backup in EMLX
File Format



STEP 5

Select the radio button corresponding to "PST" labeled text. Afterward, click on the checkbox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters.

backup mac Office 365 to PST
STEP 6

Next, the Advance Setting Window will Open. Here, Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: To delete emails from Office 365 server once the download completed successfully.
  • Select Folder: This option use to select the desired folder for the backup process.
    • Include Folder: This option is to backup only the selected folders from Office 365 mailbox to the local machine.
    • Exclude Sent / Delete Items: In case, if you don't want to backup Deleted / Sent item folder, one can exclude it using this option.

Click "OK" button to apply the filter functionality.

PST2
STEP 7

Click on the "Browse" button to browse the final destination for the backup process. By default, software choose "/Users/Mac/Desktop" Path.

PST3
STEP 8

Navigate and select the destination and click on "OK" button.

PST4
STEP 9

Click on the "Start Backup" button.

PST5

The software will now start the backup task.

PST6

Incremental Backup: If you have backup Office 365 account earlier, then incremental backup option window pop-up. Depending on your choice, you can select Yes or No option. For example, here NO option is selected.

PST2.1
STEP 10

The process will be completed as shown below:

PST7

Afterward, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) / Calendar(s) / Contact(s) Counts, Fail Count(s), Status.

PST9
STEP 11

You can view final Backup PST file at the destination location, as shown below:

PST10
STEP 5

Select the radio button corresponding to "MBOX" labeled text.

Check the box beside Apply Advance Setting & Click on Setting button to apply customized filters.

MBOX1
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
  • Apply Delete After Download: To delete emails from Office 365 server once the download completed successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected folders from Office 365 mailbox to the local machine.
    • Exclude Sent / Delete Items: In case don't want to backup deleted / sent item folder one can exclude it using this option.

Click OK button to apply filters.

Mbox2
STEP 7

Click on the "Browse" button to browse the final destination for the backup process. By default, software choose "/Users/Mac/Desktop" Path.

eml3
STEP 8

Navigate and select the destination and click on "OK" button.

MBOX4
STEP 9

Now, the selected file will be displayed in the text box corresponding to the "Browse" button.

Click on the "Start Backup" button.

MBOX5
STEP 10

The software will now start the process.

MBOX6

Incremental Backup: If you already backup Office 365 account earlier also, then incremental backup option window pop-up. Depending on your choice, you can select Yes or No option. For example, here NO option is selected.

MBOX6.1
STEP 11

Once backup process completed, a window pop-up on the screen. Click OK button.

MBOX7
STEP 12

Click on View Report button to view full export report.

MBOX8

Generated report contains Source Account, Folder Path, Mail(s) / Calendar(s) / Contact(s) Counts, Fail Count(s), Status.

MBOX9
STEP 13

You can view final converted files at the destination location, as shown below:

MBOX10
STEP 5

Select the radio button corresponding to "MSG" labeled text.

Check the box beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters.

MSG1
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
  • Apply Delete After Download: To delete emails from Office 365 server once the download completed successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected folders from Office 365 mailbox to the local machine.
    • Exclude Sent / Delete Items: In case don't want to backup deleted / sent item folder one can exclude it using this option.

Click on OK button to apply filter.

MSG1.1
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

Next Click on the "Browse" button to browse the final destination for the backup process. By default, software choose "/Users/Mac/Desktop" Path.

MSG2
STEP 8

Navigate and select the destination and click on "OK" button.

MSG3
STEP 9

Now, the selected file will be displayed in the text box corresponding to the "Browse" button.

Click on the "Start Backup" button.

MSG4
STEP 10

The software will now start the process.

MSG5

Incremental Backup: If you have backup Office 365 account earlier also, then incremental backup option window pop-up. Depending on your choice, you can select Yes or No option. For example, here NO option is selected.

MSG5.1
STEP 11

Once backup process completes below window popup. Click "Ok" button.

MSG6

Click on the "View Report" button.

MSG7
STEP 12

Generated report contains Source Account, Folder Path, Mail(s) / Calendar(s) / Contact(s) Counts, Fail Count(s), Status

MSG8
STEP 13

You can view final converted files at the destination location, as shown below:

MSG9
STEP 5

Select the radio button corresponding to "EML" labeled text.

Check the box beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters.

EML1
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
  • Apply Delete After Download: To delete emails from Office 365 server once the download completed successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected folders from Office 365 mailbox to the local machine.
    • Exclude Sent / Delete Items: In case don't want to backup deleted / sent item folder one can exclude it using this option.

Click "OK" button to apply filter.

1.1
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

Next Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

EML2
STEP 8

Navigate and select the destination and click on "OK" button.

EML3
STEP 9

Now, the selected file will be displayed in the text box corresponding to the "Browse" button.

Click on the "Start Backup" button.

EML4
STEP 10

The software will now start the process.

EML5

Incremental Backup: If you have backup Office 365 account earlier also, then incremental backup option window pop-up. Depending on your choice, you can select Yes or No option. For example, here NO option is selected.

EML5.1
STEP 11

Once backup process completes below window popup. Click "Ok" button.

EML6

Click on the "View Report" button.

EML7
STEP 12

Generated report contains Source Account, Folder Path, Mail(s) / Calendar(s) / Contact(s) Counts, Fail Count(s), Status

EML8
STEP 13

You can view final converted files at the destination location, As shown below:

EML9
STEP 5

Select the radio button corresponding to "EMLX" labeled text.

Check the box beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters.

EMLX1
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
  • Apply Delete After Download: To delete emails from Office 365 server once the download completed successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected folders from Office 365 mailbox to the local machine.
    • Exclude Sent / Delete Items: In case don't want to backup deleted / sent item folder one can exclude it using this option.

Click OK button to apply filter.

EMLX1.1
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

Next, click on the Browse button to browse the final destination for the backup process. By default, software choose "/Users/Mac/Desktop" Path.

EMLX2
STEP 8

Navigate and select the destination and click on "OK" button.

EMLX3
STEP 9

Now, the selected file will be displayed in the text box corresponding to the "Browse" button.

Click on the "Start Backup" button.

EMLX4
STEP 10

The software will now start the process.

EMLX5

Incremental Backup: If you already backup the Office 365 account earlier also, then incremental backup option window pop-up. Depending on your choice, you can select Yes or No option. For example, here NO option is selected.

EMLX5.1
STEP 11

Once backup process completes below window popup. Click "Ok" button.

EMLX6

Click on the "View Report" button.

EMLX7
STEP 12

Generated report contains Source Account, Folder Path, Mail(s) / Calendar(s) / Contact(s) Counts, Fail Count(s), Status

EMLX8
STEP 13

You can view final converted files at the destination location, As shown below:

EMLX9

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