Know How Mac Office 365 Backup Works

Step-by-Step procedure to backup MS Office 365 Mails / Contacts / Calendars on Mac OS platform
Using SysTools Mac Office 365 Backup Software

Application Pre-Requisites

Office 365 Backup for Macintosh

STEP 1

Go to the start menu click on All Programs ยป SysTools Office 365 Backup.

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STEP 2

Once the software is launched, Provide the credentials for the Office 365 account as shown below:

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STEP 3

Click on "Login" Button.

select-pst-file

The main screen will appear right next on your screen.

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Choose Export Options

STEP 4

Backup Office 365 Account in PST Format

Select the radio button corresponding to "PST" labelled text.

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STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Split Option: This filter can be used to split the PST file into desirable smaller parts.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date filter: This is the filter that can be used to filter out the final PST files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

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STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

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STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

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STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant PST file at the destination location, as shown below

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STEP 4

Backup Office 365 Account in PDF Format

Select the radio button corresponding to "PDF" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

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You can specify the following filters and click on Save.

General Settings

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final PDF files as per the date filter.
  • Create Single PDF File: Attachments will save in a saparate folder.
  • You can also check the Include Internet Message Header checkbox.

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Page Layout

  • Margin: The software provides advance option to apply page margin. Which can be applied in range of Minimum 2.0 mm and Maximum 10.0 mm
  • Page Layout: Use this option to use Paper Orientation and Page Size

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Bates Number

  • Bates Number Format: You can apply page number and other formatting like, Start Number, Increment By, and Position.
  • Date Stamp: You can also apply date stamp and choose preferred position.

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Attachment

  • Attachment on Pin: Add attachment in PDF as pin.
  • Append Attachment: Convert attchment as PDF and append at the end of email.
  • Save Attachment: Save attachments in a folder in its original file format.
  • You can also check the Create Folder for Attachment According To Naming Convension checkbox.

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STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

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STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant PDF file at the destination location, as shown below

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STEP 4

Backup Office 365 Account in MBOX Format

Select the radio button corresponding to "MBOX" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final MBOX files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

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STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

export-pst

STEP 11

You can view the resultant MBOX file at the destination location, as shown below

export-pst

STEP 4

Backup Office 365 Account in MHT Format

Select the radio button corresponding to "MHT" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final MHT files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

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STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

export-pst

STEP 11

You can view the resultant MHT file at the destination location, as shown below

export-pst

STEP 4

Backup Office 365 Account in CSV Format

Select the radio button corresponding to "CSV" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final CSV files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

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STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant CSV file at the destination location, as shown below

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STEP 4

Backup Office 365 Account in HTML Format

Select the radio button corresponding to "HTML" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final HTML files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant HTML file at the destination location, as shown below

html-view

STEP 4

Backup Office 365 Account in EML Format

Select the radio button corresponding to "EML" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final EML files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant EML file at the destination location, as shown below

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STEP 4

Backup Office 365 Account in TXT Format

Select the radio button corresponding to "TXT" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final TXT files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

3

STEP 11

You can view the resultant TXT file at the destination location, as shown below

3

STEP 4

Backup Office 365 Account in EMLX Format

Select the radio button corresponding to "EMLX" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final EMLX files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

3

STEP 11

You can view the resultant EMLX file at the destination location, as shown below

3

STEP 4

Backup Office 365 Account in MSG Format

Select the radio button corresponding to "MSG" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final MSG files as per the date filter.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant MSG file at the destination location, as shown below

html-view

STEP 4

Backup Office 365 Account in ICS Format

Select the radio button corresponding to "ICS" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Create Single ICS File check box option.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

html-view

STEP 11

You can view the resultant ICS file at the destination location, as shown below

html-view

STEP 4

Backup Office 365 Account in VCF Format

Select the radio button corresponding to "VCF" labelled text.

browse-pst-file

STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

browse-pst-file

  • Naming Convention: This refers to the naming of the final converted files such as by First Name + Last Name etc.
  • vCard Version: This filter can be used to select the required version of vCard.
  • Create Single VCF File check box option.

browse-pst-file

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

browse-pst-file

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

browse-pst-file

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

3

STEP 9

Lastly, click on the "Start Backup" button

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STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

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STEP 11

You can view the resultant VCF file at the destination location, as shown below

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