Know How Mac Office 365 Backup Works

Step-by-Step procedure to backup MS Office 365 Mails / Contacts / Calendars on Mac OS platform
Using SysTools Mac Office 365 Backup Software

Application Pre-Requisites

  • Internet Connectivity is Required for Smooth Backup Of Office 365 Mailbox Account on Mac
  • Use App password to sign in on software if 2 step verification is enabled or disable multi-factor authentication Read More

Office 365 Backup for Macintosh

STEP 1

Go to the start menu click on All Programs » SysTools Office 365 Backup.

ldif file

STEP 2

Once the software is launched, Provide the credentials for the Office 365 account as shown below:

viewing modes

STEP 3

Click on "Login" Button.

viewing modes

The main screen will appear right next on your screen.

viewing modes



STEP 4

Backup Office 365 Account in PST Format

Select the radio button corresponding to "PST" labelled text.

select PST
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

location


You can specify the following filters and click on Save.

  • Split Option: This filter can be used to split the PST file into desirable smaller parts.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date filter: This is the filter that can be used to filter out the final PST files as per the date filter.
location
STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.


export

STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.


saving-location

STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

view-file
STEP 9

Lastly, click on the "Start Backup" button

view-file
STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

view-file
STEP 11

You can view the resultant PST file at the destination location, as shown below

view-file
STEP 4

Backup Office 365 Account in PDF Format

Select the radio button corresponding to "PDF" labelled text.

vcf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

location-eml


You can specify the following filters and click on Save.

General Settings

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final PDF files as per the date filter.
  • Create Single PDF File: Attachments will save in a saparate folder.
  • You can also check the Include Internet Message Header checkbox.
location-eml

Page Layout

  • Margin: The software provides advance option to apply page margin. Which can be applied in range of Minimum 2.0 mm and Maximum 10.0 mm
  • Page Layout: Use this option to use Paper Orientation and Page Size
location-eml

Bates Number

  • Bates Number Format: You can apply page number and other formatting like, Start Number, Increment By, and Position.
  • Date Stamp: You can also apply date stamp and choose preferred position.
location-eml

Attachment

  • Attachment on Pin: Add attachment in PDF as pin.
  • Append Attachment: Convert attchment as PDF and append at the end of email.
  • Save Attachment: Save attachments in a folder in its original file format.
  • You can also check the Create Folder for Attachment According To Naming Convension checkbox.
location-eml
STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

location-eml
STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

location-eml
STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

conversion-report

STEP 9

Lastly, click on the "Start Backup" button

conversion-report

STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-eml
STEP 11

You can view the resultant PDF file at the destination location, as shown below

msg-eml-report


STEP 4

Backup Office 365 Account in MBOX Format

Select the radio button corresponding to "MBOX" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final MBOX files as per the date filter.
ldif-browse
STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

ldif-location
STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

msg-to-mbox
STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

msg-to-mbox
STEP 9

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 11

You can view the resultant MBOX file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup Office 365 Account in MHT Format

Select the radio button corresponding to "MHT" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final MHT files as per the date filter.
ldif-browse
STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

ldif-location
STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

msg-to-mbox
STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

export-msg-to-mbox
STEP 9

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 11

You can view the resultant MHT file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup Office 365 Account in CSV Format

Select the radio button corresponding to "CSV" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final CSV files as per the date filter.

ldif-browse
STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

ldif-location
STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

msg-to-mbox
STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

export-msg-to-mbox
STEP 9

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 11

You can view the resultant CSV file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup Office 365 Account in HTML Format

Select the radio button corresponding to "HTML" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.


  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final HTML files as per the date filter.
  • filter-options

STEP 6

Delete After Download: To delete emails from the server once the process is completed successfully.

location-pdf
STEP 7

Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

location-pdf
STEP 8

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

export-pdf


STEP 9

Lastly, click on the "Start Backup" button

export-pdf


STEP 10

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 11

You can view the resultant HTML file at the destination location, as shown below

export-msg-to-pdf

STEP 4

Backup Office 365 Account in EML Format

Select the radio button corresponding to "EML" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.


  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories Option: This filter can be used to mark the category which you want.
  • Date Filter: This is the filter that can be used to filter out the final EML files as per the date filter.
filter-options

STEP 6

  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • location-pdf
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    location-pdf
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-pdf


    STEP 9

    Lastly, click on the "Start Backup" button

    export-pdf


    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    output-pdf-contacts
    STEP 11

    You can view the resultant EML file at the destination location, as shown below

    export-msg-to-pdf

    STEP 4

    Backup Office 365 Account in TXT Format

    Select the radio button corresponding to "TXT" labelled text.

    export-pdf
    STEP 5

    Afterwards, click on the checkbox besides "Advance Settings"

    filter-options

    You can specify the following filters and click on Save.


    • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
    • Categories Option: This filter can be used to mark the category which you want.
    • Date Filter: This is the filter that can be used to filter out the final TXT files as per the date filter.
    filter-options

    STEP 6

    Delete After Download: To delete emails from the server once the process is completed successfully.

    location-pdf
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    location-pdf
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-pdf


    STEP 9

    Lastly, click on the "Start Backup" button

    export-pdf


    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    output-pdf-contacts
    STEP 11

    You can view the resultant TXT file at the destination location, as shown below

    export-msg-to-pdf

    STEP 4

    Backup Office 365 Account in EMLX Format

    Select the radio button corresponding to "EMLX" labelled text.

    export-pdf
    STEP 5

    Afterwards, click on the checkbox besides "Advance Settings"

    filter-options

    You can specify the following filters and click on Save.


    • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
    • Categories Option: This filter can be used to mark the category which you want.
    • Date Filter: This is the filter that can be used to filter out the final EMLX files as per the date filter.
    filter-options

    STEP 6

    Delete After Download: To delete emails from the server once the process is completed successfully.

    location-pdf
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    location-pdf
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-pdf


    STEP 9

    Lastly, click on the "Start Backup" button

    export-pdf


    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    output-pdf-contacts
    STEP 11

    You can view the resultant EMLX file at the destination location, as shown below

    export-msg-to-pdf

    STEP 4

    Backup Office 365 Account in MSG Format

    Select the radio button corresponding to "MSG" labelled text.

    export-pdf
    STEP 5

    Afterwards, click on the checkbox besides "Advance Settings"

    filter-options

    You can specify the following filters and click on Save.


    • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
    • Categories Option: This filter can be used to mark the category which you want.
    • Date Filter: This is the filter that can be used to filter out the final MSG files as per the date filter.
    filter-options

    STEP 6

    Delete After Download: To delete emails from the server once the process is completed successfully.

    location-pdf
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    location-pdf
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-pdf


    STEP 9

    Lastly, click on the "Start Backup" button

    export-pdf


    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    output-pdf-contacts
    STEP 11

    You can view the resultant MSG file at the destination location, as shown below

    export-msg-to-pdf

    STEP 4

    Backup Office 365 Account in ICS Format

    Select the radio button corresponding to "ICS" labelled text.

    ldif-to-csv
    STEP 5

    Afterwards, click on the checkbox besides "Advance Settings"

    ldif-browse
    • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
    • Categories Option: This filter can be used to mark the category which you want.
    • Create Single ICS File check box option.
    ldif-browse
    STEP 6

    Delete After Download: To delete emails from the server once the process is completed successfully.

    ldif-location
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    msg-to-mbox
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-msg-to-mbox
    STEP 9

    Lastly, click on the "Start Backup" button

    export-msg-to-mbox
    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    msg-to-mbox
    STEP 11

    You can view the resultant ICS file at the destination location, as shown below

    msg-to-mbox
    STEP 4

    Backup Office 365 Account in VCF Format

    Select the radio button corresponding to "VCF" labelled text.

    ldif-to-csv
    STEP 5

    Afterwards, click on the checkbox besides "Advance Settings"

    ldif-browse
    • Naming Convention: This refers to the naming of the final converted files such as by First Name + Last Name etc.
    • vCard Version: This filter can be used to select the required version of vCard.
    • Create Single VCF File check box option.
    ldif-browse
    STEP 6

    Delete After Download: To delete emails from the server once the process is completed successfully.

    ldif-location
    STEP 7

    Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

    msg-to-mbox
    STEP 8

    Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

    export-msg-to-mbox
    STEP 9

    Lastly, click on the "Start Backup" button

    export-msg-to-mbox
    STEP 10

    Exporting Process Completed Successfully message will then prompt on your screen.

    msg-to-mbox
    STEP 11

    You can view the resultant VCF file at the destination location, as shown below

    msg-to-mbox

    Free Download MAC Office 365 Backup Software Download Now