Office 365 Backup & Restore Software Guide

Know How the Tool Processes to Backup O365 Mailbox in different file formats and Restores PST file.

Steps to Backup Office 365 Mailbox

A step wise guide to showcase how you can take backup of Office 365 Mailbox items and save as Outlook PST or EML in your local machine

STEP 1

Run Office 365 Backup

Start >> All Programs >> SysTools Office365 Backup >> SysTools Office365 Backup and Click on Login button for login into Office 365 Account.

Run Office 365 Backup
STEP 2

Enter Login Credentials

Enter Office 365 Username & Password and click on Sign In.

Enter Login Credentials
STEP 3

Select Office 365 Backup

Select Office 365 Backup to take backup of mailbox items on your machine.

Select Office 365 Backup
STEP 4

Select Mailbox Items

Select Mailbox items which you want to backup from Office 365 account.

Select Mailbox Items
STEP 5

Browse Location for Backup

Select a location on your machine where you want to backup mailbox data items and click on OK button.

Browse Location for Backup
STEP 6

Export Items

After selecting location click on Export Button. Select which ever file format you want to select and apply date filter if you want. In this example I am selecting PST file format to backup and applied Date filter. As you can see in displayed image. Now click on Start button to backup.

Export Items
STEP 7

Downloading Mailbox Items

Now, you will see a new window in which the Office 365 User ID, Folder Path & Status of backup is displayed.

Downloading Mailbox Items
STEP 8

Backup Process Completion

It will take some time to download mailbox items. After successful backup the message will be displayed as shown in figure. Just click on OK button.

Backup Process Completion
STEP 9

Backup PST file

Now go to the selected backup location to view backup (.pst) file.

Backup PST file

Application Pre-Requisites

  • Admin account of Office365 must have Office 365 license assigned, you must be able to access OWA for admin.
  • Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
  • Check if you have login as administrator on your machine (where tool is running)?
STEP 1

Run Office 365 Backup

Start >> All Programs >> SysTools Office365 Backup >> SysTools Office365 Backup and Click on Login button for login into Office 365 Account.

 


STEP 2

Enter Login Credentials

Enter Office 365 Username & Password. Select Application Impersonation and click on Sign In.

login details
STEP 3

Select Office 365 Backup

Select Office 365 Backup to take backup of mailbox items on your machine.

choose backup option
STEP 4

Browse CSV file containing email id of all users. Select one or more users whose mailbox need to be downloaded.

browse CSV
STEP 5

Browse Location for Backup

Select a location on your machine where you want to backup users' mailbox data items and click on OK button.


STEP 6

Click on Export button. A new window will appear, follow on screen instruction as shown in below image.

Export
STEP 7

Downloading Mailbox Items

Now, you will look a new window in which the Office 365 User ID, Folder Path & Status of backup is displayed.

download mail items
STEP 8

Backup Process Completion

It will take some time to download mailbox items. After successful backup the message will be displayed as shown in figure. Just click on OK button.

Backup will be completed
STEP 9

Backup PST file

Now go to the selected backup location to view backup (.pst) file.

find the PST file in preferred location

Steps to Restore Office 365 Mailbox

A step wise guide to showcase how you can restore your Office 365 Mailbox items and save as Outlook PST or EML in your local machine

STEP 1

Launch the Office 365 Restore tool and click on Login.

Start >> All Programs >> SysTools Office365 Restore >> SysTools Office365 Restore and Click on Login button for login into Office 365 Account.

Run Office 365 Backup
STEP 2

Enter Login Credentials

Enter Office 365 Username & Password. Select Application Impersonation and click on Sign In.

click on Sigh In
STEP 3

Select Office 365 Restore

Select Office 365 Restore to read data from PST & store it to Office 365 account.

Select the restore
STEP 4

Browse CSV File

Browse CSV file containing email id of users and path of PST files. Select one or more users whose mailbox need to be restored.

browse your CSV file
STEP 5

Select Restore

Click on Restore button to begin restoration process.

click on Restore
STEP 6

A new window will appear with advanced options such as select category, folder hierarchy, and date filter.

find the advanced options
STEP 7

Now, click on Start button

hit Start
STEP 8

Restore Process Status

It will take some time to restore mailbox items. In the below screen, you can see completed & pending status of the process.

see the process status
STEP 9

Restore Process Completion

Once restore process is completed, the message will be displayed. Just click on OK button.

click on OK

Application Pre-Requisites

  • Admin account of Office365 must have Office 365 license assigned, you must be able to access OWA for admin.
  • Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
  • Check if you have login as administrator on your machine (where tool is running)?
STEP 1

Run Office 365 Restore

Start >> All Programs >> SysTools Office365 Restore >> SysTools Office365 Restore and Click on Login button for login into Office 365 Account.

 


STEP 2

Enter Login Credentials

Enter Office 365 Username & Password. Select Application Impersonation and click on Sign In.

insert the login credentials
STEP 3

Select Office 365 Restore

Select Office 365 Restore to read data from PST & store it to Office 365 account.

Select the restore
STEP 4

Browse CSV File

Browse CSV file containing email id of users and path of PST files. Select one or more users whose mailbox need to be restored.

browse your CSV file
STEP 5

Select Restore

Click on Restore button to begin restoration process.

click on Restore
STEP 6

A new window will appear with advanced options such as select category, folder hierarchy, and date filter.

find the advanced options
STEP 7

Now, click on Start button

hit Start
STEP 8

Restore Process Status

It will take some time to restore mailbox items. In the below screen, you can see completed & pending status of the process.

see the process status
STEP 9

Restore Process Completion

Once restore process is completed, the message will be displayed. Just click on OK button.

click on OK

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