How Mac Outlook.com Backup Works

Step-by-Step Guide to Using Outlook.com Backup Software on Mac

Best Way to Backup Outlook.com Data on Mac

STEP 1

Start the tool from its installed location or double-click SysTools Outlook.com Backup in the Finder's Applications folder.

run solution

STEP 2

The demo lets you export 100 emails for free; activate the full version via the Activate tab. Activation Steps

STEP 3

Choose Outlook.com as the source & set PST as the output format.

source & destination

STEP 4

Use the Workload area to pick which Outlook.com data you want to back up.

workload

You can choose a single data type, such as Emails, for backup.

Emails

Documents

Documents

Contacts

Contacts

Calendars

Calendars

STEP 5

Set a date filter to narrow the data and hit 'Next' to proceed.

filter

STEP 6

Type your Outlook.com email and click the 'Sign In with Outlook.com button'.

email ID

Once you've entered your email, click 'Move to Permission Grant Pagewhen prompted.

Move to Permission Grant Page

You’ll then be asked to enter your Outlook.com password.

password

After logging in, the software will verify your credentials automatically.

validate

STEP 7

After validation, permissions are granted to the source; press 'Next' to proceed.

Note: Granted permissions depend on your selected workload.

permissions

STEP 8

Destination setup:

destination screen

Browse and pick a folder where the PST file will be stored.

save PST

Make sure the path is under 20 characters and click 'Validate'.

folder path

Choose the PST file size limit from the dropdown (default: 40 GB).

This controls how large each PST file can be.

For example, 11 GB of data with a 10 GB limit creates two files; with 20 GB, just one. Larger sets, like 200 GB, get split into five 40 GB files.

STEP 9

After confirming permissions, click 'Next' to continue.

next

STEP 10

Click 'Fetch Workload Folders' on the Users screen to load source data like emails.

Fetch Workload Folders

Document

document

Contacts

contacts

Calendars

calendars

STEP 11

Once validated, hit 'Start Backup' on the ribbon to begin.

Start Backup

STEP 12

The backup progress will then be displayed.

backup status

STEP 13

When done, click 'Download Report' to get the summary.

Download Report

Summary Report – Get a single report covering all users and data types.

Summary Report

Detailed Report – Download separate reports for each user if needed.

Detailed Report

STEP 14

Re-Run Backup Options:

You can repeat the backup using these available modes:

backup options

STEP 15

The output files can be found in the chosen destination folder.

exported files

STEP 16

You can open PST files using Microsoft Outlook.

view a pst

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