Step-by-Step Guide to Using Outlook.com Backup Software on Mac
Start the tool from its installed location or double-click SysTools Outlook.com Backup in the Finder's Applications folder.
The demo lets you export 100 emails for free; activate the full version via the Activate tab. Activation Steps
Use the Workload area to pick which Outlook.com data you want to back up.
You can choose a single data type, such as Emails, for backup.
Documents
Contacts
Calendars
Type your Outlook.com email and click the 'Sign In with Outlook.com button'.
Once you've entered your email, click 'Move to Permission Grant Pagewhen prompted.
You’ll then be asked to enter your Outlook.com password.
After logging in, the software will verify your credentials automatically.
After validation, permissions are granted to the source; press 'Next' to proceed.
Note: Granted permissions depend on your selected workload.
Destination setup:
Browse and pick a folder where the PST file will be stored.
Make sure the path is under 20 characters and click 'Validate'.
Choose the PST file size limit from the dropdown (default: 40 GB).
This controls how large each PST file can be.
For example, 11 GB of data with a 10 GB limit creates two files; with 20 GB, just one. Larger sets, like 200 GB, get split into five 40 GB files.
Click 'Fetch Workload Folders' on the Users screen to load source data like emails.
Document
Contacts
Calendars
When done, click 'Download Report' to get the summary.
Summary Report – Get a single report covering all users and data types.
Detailed Report – Download separate reports for each user if needed.
Re-Run Backup Options:
You can repeat the backup using these available modes:
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