SysTools Outlook Duplicates Remover: Know How it Works!

How to Remove Duplicate Items in MS Outlook File ?

Here are some few steps which will help you to remove duplicate items from MS Outlook Data File. Monitor all the following steps and remove Duplicate items from MS Outlook file and folders.

STEP 1

Prerequisite Checking



Note: With new update you can remove duplicates from PST/OST/BAK without Outlook. But Microsoft Outtlook must be installed while using Outlook Mode option.


STEP 2

Open SysTools Outlook Duplicates Remover. Go to: Start » Programs » SysTools Outlook Duplicates Remover » SysTools Outlook Duplicates Remover

outlook-duplicate-remover
STEP 3

For removing duplicates from the desired PST file, click on "Add File(s )".

Similarly, you can use "Add Folder" option, to choose multiple PST/OST/BAK files.

You can also choose "Search File" option, which help you to search and add multiple PST/OST/BAK files from your system.

add-file
STEP 4

You will get the following screen after clicking on the Add File(s) button. Select the PST file and then click on Open to open the selected PST files.

open-pst-file
STEP 5

Either select the first radio button to remove duplicates Within Folder(s) independent of other PST files or the second radio button to remove duplicates Across Folder(s).

duplicate-options
STEP 6

Now, click on the Find Duplicates in All Folder(s) or Find Duplicates in Selected Folder(s) option to find and remove duplicates from PST/OST/BAK files. Also, you can choose Exclude Deleted Items or Exclude Junks Folder to remove duplicate from it.

find-duplicate
STEP 7

If you want to remove duplicate data items from your configured Outlook profile then, Use Outlook Mode it gives you an option to find and remove duplicates from your configured Outlook profile.

Outlook-mode

Note: Use Outlook Mode only works when Microsoft Outlook installed on your system


STEP 8

Now, click on the Destination option to choose the desired destination location to save the resultant files.

destination-option
STEP 9

Tick the checkboxes provided in the Select Item Types section for removing duplicate data, from emails, contacts, calendars, journals, tasks, & notes.

filter-option
STEP 10

Now, click on the Specify Duplicate Criteria option to find and remove duplicates via particular email fields

email-filter
STEP 11

Here, you can select one or more fields to customized duplicate removal process. Then, click on the Save button

fildes-option
STEP 12

Now, you can opt Apply Filters option which gives you the freedom to add multiple date filter according to your choice.

date-filter
STEP 13

After choosing the date filter next step is to select the action that you want apply on duplicate items like Delete Permananently, Move to Deleted Folder, Move to Folder, Put flag, and, Mark as expire

choose-action
STEP 14

Now, you can choose the Split PST File size option to split the large PST into according to your size choice. Click on Next button to start the process of removing duplicates from PST/OST/BAK files.

split-option
STEP 15

The next screen will tell you that the duplicates have been removed successfully.

removed-duplicate
STEP 16

You can then view the Complete Deduplication Status at your selected destination location.

duplicate-report

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