Steps to Convert Outlook PST File

It involve very few steps to convert your Outlook data files to other email formats like EML, MSG, PDF. With the software to convert PST file, you will be able to export Outlook contacts to VCF separately as well.

STEP 1

To begin using the software, first Download and Install it.
Launch SysTools PST Converter software from the installation location or Navigate to Start » All Programs » SysTools PST Converter » SysTools PST Converter to initialize the software.

pst-converter
STEP 2

Now add the PST file by clicking on the Add File button.

add-file
STEP 3

As you click on the Add File button, a small window will pop up where you have to browse the PST file location from the machine.

Advance Scan: Use this option if the file is highly corrupted

browse-pst-file
STEP 4

Select any one PST file from the folder & click Open to open the selected PST file.

open-pst-file
STEP 5

After adding PST file, the software will show its location. If your PST file is highly corrupt, then check the Advance Scan option. Then hit the, Add File button.

add-pst-file
STEP 6

The following screen will appear while the file is being scanned. You can see details like: name of file being scanned, its overall size in KB, & the file creation date.

scanning-pst-file
STEP 7

After complete scanning of the PST file, software shows the following screen.

scanning-completed
STEP 8

Now, the software loads the complete PST file and generates a preview of the emails in it. Users can view the loaded emails in different ways like: Normal Mail View, Hex View, Properties View, Message Header View, MIME View, Email Hop View, HTML View, RTF View, Attachments & Hierarchical View.
Click on "Normal Mail View" tab to preview the email body.

preview-mails
STEP 9

To export selected emails, simply select the emails, right click on it, and select Export to export the selected items.

export-selective-mails
STEP 1

If you want to convert PST files in MSG format then select the radio button corresponding to MSG label.

msg17
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final EML files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the EML files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the resultant MSG files.

eml8

Select the destination location and click on "OK" button

eml8

The destination path will be shown as follows and now click on the"Export" button to start the processing.

eml10

Click "OK" once the processing is done to view the export report.

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

If you want to convert PST files in EML format then select the radio button corresponding to EML label.

eml7
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final EML files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the EML files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the exported EML files.

eml8

Select the destination location and click on "OK" button

eml8

The destination path will be shown as follows and now click on the"Export" button to start the processing.

eml10

Click "OK" once the processing is done to view the export report.

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

Now, Select PDF radio button to export PST files into PDF format.

eml6
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final files as per the date filter.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the resultant PDF files.

eml8

Select the destination location and click on "OK" button

eml8

The destination path will be shown as follows and now click on the"Export" button to start the processing.

eml10

Click "OK" once the processing is done to view the export report.

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

Now, Select VCF radio button to export PST files contacts into VCF format.

eml6
STEP 2

Click on the "Browse" button to select the final destination for the exported VCF files.

eml8

Click on "Choose" button. Navigate and select the location for the exported VCF files.

eml8

The destination path will be shown as follows:

eml10

Click on the "Export" button to start the processing and click "OK" once the processing is done to view the export report.

eml10


STEP 3

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 4

Click on the "individual contact" to open it.

eml14
STEP 5

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


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