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SysTools PST Converter Software Guide for Windows

Step by step guide to export PST files to multiple formats

Summary: SysTools PST Converter exports PST files to multiple formats in six screens. Follow the common steps first. Then select your format tab to see every screen for that output, from settings to the final result.

Prerequisites

  • No additional software installation required.
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STEP 1

Install and Launch the Software

Download, install and launch SysTools PST Converter. The first screen opens on Select Files. The left panel lists six steps, which are Select Files, Export Filter, Export Options, Export Settings, Select Destination and Processing Export.

SysTools PST Converter home screen on the Select Files step

STEP 2

Activate the Product

Note: If you have purchased the activation license key, then only go ahead with the activation process otherwise you can continue with the demo version.

Click Activate in the top bar to open the Product Activation window. Select Online Activation if you have an internet connection or Offline Activation to use a key from Support. Enter your activation key and click Activate.

Product Activation window with the activation key field and Activate button

A message confirms Product has been activated. Click Close to return to the main screen.

Product has been activated message with the Close button highlighted

STEP 3

Select PST Files

Select File Mode to add individual PST files. Select Folder Mode to add a folder instead.

File Mode and Folder Mode buttons on the Add PST Files screen

Click Browse Files. You can also drag and drop files into the box.

Browse Files button highlighted on the Add PST Files screen

Select your PST files in the Windows dialog and click Open.

Windows file dialog with PST files selected and the Open button highlighted

Your files appear in a list with their sizes. Use the search icon to find a file, Add More Files to include more or Remove All to clear the list.

List of added MSG files with the search, Add More Files and Remove All options highlighted

Click Next to move to the Export Filter screen.

Next button highlighted below the list of added PST files

STEP 4

Set the Export Filter

Select the PST categories you want to export. The choices are Email, Calendar, Contact, Task, Notes and Journal.

Export Filter screen with the Email, Calendar, Contact, Task, Notes and Journal categories

Select Apply Date Range Filter to export items from a set period. The range applies on Sent Date. Enter a Start Date and an End Date and click Add Range. Next stays off until you add a range.

Apply Date Range Filter selected with the start date, end date and calendar open

The range appears in the table on the right. Use Remove or Remove All to delete ranges.

Added date range listed in the table with Remove and Remove All options

Click Next. If you do not need a date filter, leave the box unselected and click Next to export all items in your categories.

Next button highlighted on the Export Filter screen

STEP 5

Open the Export Options Screen

The Export Options screen lists 16 formats, which are CSV, DOC, DOCX, EML, EMLX, HTML, ICS, JSON, MBOX, MHT, MSG (Outlook), PDF, PST (Outlook), RTF, TXT and VCF. Select a format chip to jump to it in the list, or type in Search export type. You can select more than one format.

Export Options screen with the format chips, the search box and the list of formats

Now select your format tab below. Every tab shows the screens for that format from Step 6 to Step 11.

Select Your Export Format for PST Files

The Export Options screen lets you select one or more formats. Every tab below covers one format from Step 6 to Step 11.

Convert PST Files to CSV

STEP 6

Select CSV as the Export Format

Select CSV in the Export Options list. It exports email items data as CSV files. Click Next.

Export Options screen with CSV selected and the Next button highlighted

STEP 7

Configure CSV Export Settings

CSV needs no extra settings. The screen shows No additional settings required for this format. Click Next.

CSV export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for CSV

Select a folder in the dialog and click Select Folder. The naming options stay greyed out for CSV.

Select export destination dialog with the Select Folder button highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for CSV

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the CSV task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and CSV task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the CSV folder inside it.

Output folder with the CSV folder highlighted in Windows Explorer

The CSV folder holds ExportReport.csv and a folder for every source PST file.

Contents of the CSV output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for CSV

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to DOC

STEP 6

Select DOC as the Export Format

Select DOC in the Export Options list. It exports data as editable Word document files. Click Next.

Export Options screen with DOC selected and the Next button highlighted

STEP 7

Configure DOC Export Settings

DOC needs no extra settings. The screen shows No additional settings required for this format. Click Next.

DOC export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for DOC

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for DOC

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the DOC task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and DOC task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the DOC folder inside it.

Output folder with the DOC folder highlighted in Windows Explorer

The DOC folder holds ExportReport.csv, LongFilePath.csv and a folder for every source PST file.

Contents of the DOC output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for DOC

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to DOCX

STEP 6

Select DOCX as the Export Format

Select DOCX in the Export Options list. It exports data as modern Word document files. Click Next.

Export Options screen with DOCX selected and the Next button highlighted

STEP 7

Configure DOCX Export Settings

DOCX needs no extra settings. The screen shows No additional settings required for this format. Click Next.

DOCX export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for DOCX

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for DOCX

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the DOCX task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and DOCX task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the DOCX folder inside it.

Output folder with the DOCX folder highlighted in Windows Explorer

The DOCX folder holds ExportReport.csv, LongFilePath.csv and a folder for every source PST file.

Contents of the DOCX output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for DOCX

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to EML

STEP 6

Select EML as the Export Format

Select EML in the Export Options list. It exports RFC 5322 email files. Click Next.

Export Options screen with EML selected and the Next button highlighted

STEP 7

Configure EML Export Settings

EML needs no extra settings. The screen shows No additional settings required for this format. Click Next.

EML export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for EML

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for EML

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the EML task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and EML task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the EML folder inside it.

Output folder with the EML folder highlighted in Windows Explorer

The EML folder holds ExportReport.csv and a folder for every source PST file.

Contents of the EML output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for EML

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to EMLX

STEP 6

Select EMLX as the Export Format

Select EMLX in the Export Options list. It exports EMLX files that Apple Mail can open. Click Next.

Export Options screen with EMLX selected and the Next button highlighted

STEP 7

Configure EMLX Export Settings

EMLX needs no extra settings. The screen shows No additional settings required for this format. Click Next.

EMLX export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for EMLX

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for EMLX

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the EMLX task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and EMLX task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the EMLX folder inside it.

Output folder with the EMLX folder highlighted in Windows Explorer

The EMLX folder holds ExportReport.csv and a folder for every source PST file.

Contents of the EMLX output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for EMLX

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to HTML

STEP 6

Select HTML as the Export Format

Select HTML in the Export Options list. It exports HTML files with inline images, while attachments save separately. Click Next.

Export Options screen with HTML selected and the Next button highlighted

STEP 7

Configure HTML Export Settings

HTML needs no extra settings. The screen shows No additional settings required for this format. Click Next.

HTML export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path, select a folder in the dialog and click Select Folder. Make sure the location has enough storage space.

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for HTML

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the HTML task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and HTML task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the HTML folder inside it.

Output folder with the HTML folder highlighted in Windows Explorer

The HTML folder holds ExportReport.csv, LongFilePath.csv and a folder for every source PST file.

Contents of the HTML output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for HTML

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to ICS

STEP 6

Select ICS as the Export Format

Select ICS in the Export Options list. It exports calendar items as ICS files. Click Next.

Export Options screen with ICS selected and the Next button highlighted

STEP 7

Configure ICS Export Settings

Click Settings to open the ICS options. Create Single ICS for Each PST file combines all calendar items from a PST file into one ICS file. When it is selected, you can set a split size in MB. Click Next.

ICS export settings with the single ICS file option and the split size field

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Only the calendar naming options are active for ICS.

Select Destination screen with the destination path and Browse button highlighted for ICS

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Calendar to name exported calendar files. Choose Subject or a pattern built from Subject, Start Date and End Date.

Naming Convention for Calendar list with Subject and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for ICS

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the ICS task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and ICS task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the ICS folder inside it.

Output folder with the ICS folder highlighted in Windows Explorer

The ICS folder holds ExportReport.csv and a folder for every source PST file.

Contents of the ICS output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for ICS

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to JSON

STEP 6

Select JSON as the Export Format

Select JSON in the Export Options list. It exports structured JSON files with inline images, while attachments save separately. Click Next.

Export Options screen with JSON selected and the Next button highlighted

STEP 7

Configure JSON Export Settings

Click Settings to open the JSON options. Create single json for each folder creates a JSON file for every folder in your PST file. Click Next.

JSON export settings with the single json for each folder option

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for JSON

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for JSON

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the JSON task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and JSON task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the JSON folder inside it.

Output folder with the JSON folder highlighted in Windows Explorer

The JSON folder holds ExportReport.csv and a folder for every source PST file.

Contents of the JSON output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for JSON

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to MBOX

STEP 6

Select MBOX as the Export Format

Select MBOX in the Export Options list. It exports emails in standard MBOX files. Click Next.

Export Options screen with MBOX selected and the Next button highlighted

STEP 7

Configure MBOX Export Settings

Click Settings to open the MBOX options. Create single MBOX for each pst file exports all messages from a PST file into one MBOX file. Click Next.

MBOX export settings with the single MBOX for each pst file option

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for MBOX

Select a folder in the dialog and click Select Folder. The naming options stay greyed out for MBOX.

Select export destination dialog with the Select Folder button highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for MBOX

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the MBOX task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and MBOX task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the MBOX folder inside it.

Output folder with the MBOX folder highlighted in Windows Explorer

The MBOX folder holds ExportReport.csv and a folder for every source PST file.

Contents of the MBOX output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for MBOX

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to MHT

STEP 6

Select MHT as the Export Format

Select MHT in the Export Options list. It exports a single MHT file with embedded HTML, while images and attachments save separately. Click Next.

Export Options screen with MHT selected and the Next button highlighted

STEP 7

Configure MHT Export Settings

MHT needs no extra settings. The screen shows No additional settings required for this format. Click Next.

MHT export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for MHT

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for MHT

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the MHT task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and MHT task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the MHT folder inside it.

Output folder with the MHT folder highlighted in Windows Explorer

The MHT folder holds ExportReport.csv and a folder for every source PST file.

Contents of the MHT output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for MHT

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to MSG (Outlook)

STEP 6

Select MSG (Outlook) as the Export Format

Select MSG (Outlook) in the Export Options list. It exports PST items in MSG files that Microsoft Outlook can open. Click Next.

Export Options screen with MSG (Outlook) selected and the Next button highlighted

STEP 7

Configure MSG (Outlook) Export Settings

MSG (Outlook) needs no extra settings. The screen shows No additional settings required for this format. Click Next.

MSG (Outlook) export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for MSG (Outlook)

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for MSG (Outlook)

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the MSG (Outlook) task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and MSG (Outlook) task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the MSG folder inside it.

Output folder with the MSG (Outlook) folder highlighted in Windows Explorer

The MSG folder holds ExportReport.csv and a folder for every source PST file.

Contents of the MSG (Outlook) output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for MSG (Outlook)

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to PDF

STEP 6

Select PDF as the Export Format

Select PDF in the Export Options list. It exports standard PDF files. Click Next.

Export Options screen with PDF selected and the Next button highlighted

STEP 7

Configure PDF Export Settings

Click Settings. PDF has five tabs, which are PDF options, Attachment, Page Layout, Font and Bates. On PDF options, select Create single PDF for each pst file to export every PST file as a separate PDF file. Select Include Internet Message Header to add header details.

PDF options tab with Create single PDF for each pst file and Include Internet Message Header

On the Attachment tab, open Attachment Settings and select Attachment on pin, Append Attachment or Save Attachment.

Attachment on Pin: Allows users to include email attachments as attachment pins within the PDF. Users can access the attached files directly from the PDF.

Append Attachment: Converts email attachments into PDF format and appends them at the end of the corresponding email content in the exported PDF.

Save Attachment: Saves email attachments separately in their original file formats without converting them into PDF.

Attachment tab with the Attachment Settings list open

On the Page Layout tab, set Page Size, Page Orientation and the four margins. Select Header/Footer to add header and footer text.

Page Layout tab with page size, orientation, margins and Header/Footer

Select a page size from A4, A3 or Letter.

Page Size list with A4, A3 and Letter

Select Portrait or Landscape for the page orientation.

Page Orientation list with Portrait and Landscape

Enter your Header text and Footer text after selecting Header/Footer.

Header text and Footer text fields on the Page Layout tab

On the Font tab, select Arial, Courier, Helvetica, Times, Times-Roman or Verdana. Then set the Font Size and select a color with Choose color.

Font tab with the font list, Font Size and Choose color

The Bates tab has Bates Number and Date Stamp options. For best results, keep the Bates Number within 40 characters.

Bates tab with Bates Number and Date Stamp options

Select Bates Number to number pages in a series. Add a prefix or suffix, set the start number and digits, then select a position. Bates series for file(s) continues the numbering across exported files.

Bates Number options with prefix, suffix, start number, digits and position

Select Date Stamp to add a date. Choose its position and a format like DD-MM-YYYY.

Date Stamp options with position and format

Return to PDF options and click Next.

PDF options tab with the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for PDF

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for PDF

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the PDF task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and PDF task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the PDF folder inside it.

Output folder with the PDF folder highlighted in Windows Explorer

The PDF folder holds ExportReport.csv and a folder for every source PST file.

Contents of the PDF output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for PDF

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to PST (Outlook)

STEP 6

Select PST (Outlook) as the Export Format

Select PST (Outlook) in the Export Options list. It exports PST files with folder hierarchy support. Click Next.

Export Options screen with PST (Outlook) selected and the Next button highlighted

STEP 7

Configure PST (Outlook) Export Settings

Click Settings to open the PST options. Select Split PST to cut a large PST file into parts. Set Split PST after and choose MB or GB as the unit. The default is 50 GB. Click Next.

PST export settings with the Split PST option, the split size and the unit list

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for PST (Outlook)

Select a folder in the dialog and click Select Folder. The naming options stay greyed out for PST (Outlook).

Select export destination dialog with the Select Folder button highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for PST (Outlook)

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the PST (Outlook) task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and PST (Outlook) task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the PST folder inside it.

Output folder with the PST (Outlook) folder highlighted in Windows Explorer

The PST folder holds your exported PST files and ExportReport.csv.

Contents of the PST (Outlook) output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for PST (Outlook)

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to RTF

STEP 6

Select RTF as the Export Format

Select RTF in the Export Options list. It exports data as rich text document files. Click Next.

Export Options screen with RTF selected and the Next button highlighted

STEP 7

Configure RTF Export Settings

RTF needs no extra settings. The screen shows No additional settings required for this format. Click Next.

RTF export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for RTF

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for RTF

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the RTF task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and RTF task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the RTF folder inside it.

Output folder with the RTF folder highlighted in Windows Explorer

The RTF folder holds ExportReport.csv, LongFilePath.csv and a folder for every source PST file.

Contents of the RTF output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for RTF

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to TXT

STEP 6

Select TXT as the Export Format

Select TXT in the Export Options list. It exports items as TXT files with inline images, while attachments save separately. Click Next.

Export Options screen with TXT selected and the Next button highlighted

STEP 7

Configure TXT Export Settings

TXT needs no extra settings. The screen shows No additional settings required for this format. Click Next.

TXT export settings screen with no additional settings and the Next button highlighted

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for TXT

Select a folder in the dialog and click Select Folder.

Select export destination dialog with the Select Folder button highlighted

Open Naming Convention for Email to name exported email files. Choose Subject, From+To+CC or a pattern built from Subject, From, To and Date.

Naming Convention for Email list with Subject, From+To+CC and date based patterns

Open Naming Convention Separator to set what replaces special characters in file names. Select Underscore, Space or Hyphen.

Naming Convention Separator list with Underscore, Space and Hyphen

Naming Convention for Calendar and its separator work the same way for calendar files.

Naming Convention for Calendar and its separator highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for TXT

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the TXT task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and TXT task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the TXT folder inside it.

Output folder with the TXT folder highlighted in Windows Explorer

The TXT folder holds ExportReport.csv, LongFilePath.csv and a folder for every source PST file.

Contents of the TXT output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for TXT

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

Convert PST Files to VCF

STEP 6

Select VCF as the Export Format

Select VCF in the Export Options list. It exports VCF files with contacts and distribution lists. Click Next.

Export Options screen with VCF selected and the Next button highlighted

STEP 7

Configure VCF Export Settings

Click Settings to open the VCF options. Choose a VCF version from the list. The default is 3.0. Merge all contacts into a single VCF file exports all contacts from a PST file to one VCF file. Click Next.

VCF export settings with the VCF version list and the merge contacts option

STEP 8

Select the Destination

Click Browse next to Select Destination Path to choose where converted files are saved. Make sure the location has enough storage space.

Select Destination screen with the destination path and Browse button highlighted for VCF

Select a folder in the dialog and click Select Folder. The naming options stay greyed out for VCF.

Select export destination dialog with the Select Folder button highlighted

STEP 9

Start the Export and Track Progress

Click Start Export once the destination path is set.

Start Export button highlighted on the Select Destination screen for VCF

A message confirms Export process completed successfully. Click OK.

Export process completed successfully message with the OK button

The Export Progress screen shows Items Processed and the PST Scan Summary for Mail, Contact, Calendar, Task, Note, Journal and Distribution List. Under Export Tasks, check Files Processed, Failed and Speed for the VCF task. It shows Completed at 100%.

Export Progress screen showing items processed, the PST Scan Summary and VCF task details

Click View Result to open the output folder.

View Result button highlighted on the Export Progress screen

STEP 10

View the Converted Files

Windows Explorer opens the output folder named SysTools PST Converter. Open the VCF folder inside it.

Output folder with the VCF folder highlighted in Windows Explorer

The VCF folder holds a folder named after your source PST file and ExportReport.csv.

Contents of the VCF output folder in Windows Explorer

Open ExportReport.csv to see the SourcePath, Destination Path and the count for Email, Calendar, Contact, Task, Note and Journal, plus the Total count and failed count.

ExportReport.csv open in Excel with source path, destination path and counts for VCF

STEP 11

Check Logs and App Details

Click Logs in the top bar to open Application Logs. Click Save Logs to keep a copy.

Application Logs window with the Logs tab and Save Logs button

The App Details tab lists application and system details, including version, activation status and operating system.

App Details tab with application and system details

Select the three dot menu in the top bar to open About, Support and Help.

Three dot menu with About, Support and Help options

NOTE: If you still face any difficulties while understanding or using the tool, you can contact us on live chat. Our team will be there to assist you 24x7.

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