Complete Stepwise Guide For SysTools PST Converter

Convert your Outlook data files to other standard formats such as EML, EMLX, MSG, PDF, Document (DOC, DOCX, RTF), TXT, HTML, MHT, VCF, ICS, MBOX, PST, CSV.



STEP 1

To begin using the software, first Download and Install SysTools PST Converter .
Launch SysTools PST Converter software from the installation location or Navigate to Start » All Programs » SysTools PST Converter » SysTools PST Converter to initialize the software.

pst-converter
STEP 2

Now select the PST file by clicking on the Add File button.

add-file
STEP 3

Here, choose Select File or Search File button to add PST files.

browse-pst-file

If you choose Select File option, you can browse PST files from your system.

select file

If you choose Search File option, then search files from selected Drive or All Drives.

search file
STEP 4

Select PST files from your system & click Open to open the selected PST file.

open-pst-file
STEP 5

After adding PST file, the software will show its location. If your PST file is highly corrupt, then check the Advance Scan option. If you want to recover deleted ites, then hit the Recover Permanently Deleted Items box. After that click on Add button.

scan pst file
STEP 6

The following screen will appear while the file is being scanned. You can see details like: name of file being scanned, its overall size in KB, & the file creation date.

scanning-pst-file
STEP 7

After complete scanning of the PST file, software shows the following screen. Select Yes or No as per your needs.

scanning-completed
STEP 8

Now, the software loads the complete PST file and generates a preview of the emails in it. Users can view the loaded emails in different ways like: Normal Mail View, Hex View, Properties View, Message Header View, MIME View, Email Hop View, HTML View, RTF View & Attachments View.
Click on "Normal Mail View" tab to preview the email body.

preview-mails
STEP 9

To export selected emails, simply select the emails, right click on it, and select Export to export the selected items. Or you can click on the Export Selected option.

export-selective-mails

Export Options



STEP 10

If you want to convert PST files in EML / EMLX format then select the radio button corresponding to EML or EMLX.


eml1
STEP 11

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final EML files as per the date filter.

eml2

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml format


STEP 12

Click on the "Browse" button to select the final destination for the exported EML files.

eml3

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

eml4

Click "Export" once the processing is done to export PST to EML.

eml5

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report.

eml6


STEP 13

The export report will be shown as follows:


eml7

Click on the number of the Success Count to view the saved file path.

eml8

You can also click on the path of the saved file to view the files at the destination location.

eml9

The files at the destination location can be viewed as shown below:

eml10


STEP 14

Click on the "individual mail" to open the mail with Thunderbird.


eml11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

eml12


STEP 10

If you want to convert PST files in MSG format then select the radio button corresponding to MSG.


msg1


STEP 11

You can specify the following filters such as:

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

msg file naming options

Date filter: This is the filter that can be used to filter out the final MSG files as per the date filter.

msg2

Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.

msg4
STEP 12

Click on the "Browse" button to select the final destination for the exported MSG files.

msg3

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

eml4

Click "Export" once the processing is done to export PST to MSG.

msg5

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

msg6


STEP 13

The export report will be shown as follows:

msg7

Click on the number of the Success Count to view the saved file path.

msg8

You can also click on the path of the saved file to view the files at the destination location.

msg9

The files at the destination location can be viewed as shown below:

msg10


STEP 14

Click on the "individual mail" to open the email with Outlook.

msg11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

msg12


STEP 10

Now, Select PDF radio button to export PST files into PDF format.

pdf1


STEP 11

General Settings:

  • Date filter: This is the filter that can be used to filter out the final files as per the date filter.
  • Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.
  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
pdf2

Apply Page Layout Settings:

  • Margin: Top, Bottom, Left, Right
  • Paper Layout: Paper Orientation, Page Size
  • Header and Footer: Header Text, Footer Text
pdf3

Attachments:

  • Attachment on Pin
  • Append Attachment
  • Save Attachment
pdf4

Bates Number:

  • Bates Number Format
  • Date Stamp
pdf5
STEP 12

Click on the "Browse" button to select the final destination for the resultant PDF files.

pdf3

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders", "Create Single PDF" options according to the needs.

pdf6

The destination path will be shown as follows and now click on the"Export" button to start the processing.

pdf7

Click "OK" once the processing is done to view the export report.

pdf8


STEP 13

The export report will be shown as follows:

pdf7

Click on the number of the Success Count to view the saved file path.

pdf8

You can also click on the path of the saved file to view the files at the destination location.

pdf9

The files at the destination location can be viewed as shown below:

pdf10


STEP 14

Click on the "individual mail" to open the mail with PDF Reader.

pdf11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

pdf12


STEP 10

If you want to convert PST files in HTML format then select the radio button corresponding to HTML label.

html1


STEP 11

You can specify the following filters such as:

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

html2

Date filter: This is the filter that can be used to filter out the final files as per the date filter.

html3

Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.

html4
STEP 12

Click on the "Browse" button to select the final destination for the resultant PDF files.

html3

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

html

The destination path will be shown as follows and now click on the"Export" button to start the processing.

html5

Click "OK" once the processing is done to view the export report.

html6


STEP 13

The export report will be shown as follows:

html7

Click on the number of the Success Count to view the saved file path.

html8

You can also click on the path of the saved file to view the files at the destination location.

html9

The files at the destination location can be viewed as shown below:

html10


STEP 14

Click on the "individual mail" to open the mail with any browser.

html11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

html12


STEP 10

If you want to convert PST files in MHT format then select the radio button corresponding to MHT label.

mht1


STEP 11

You can specify the following filters such as:

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

mht format

Date filter: This is the filter that can be used to filter out the final files as per the date filter.

mht3

Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.

mht4
STEP 12

Click on the "Browse" button to select the final destination for the resultant PDF files.

mht location

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

mht5

The destination path will be shown as follows and now click on the"Export" button to start the processing.

mht6

Click "OK" once the processing is done to view the export report.

mht6


STEP 13

The export report will be shown as follows:

mht7

Click on the number of the Success Count to view the saved file path.

mht8

You can also click on the path of the saved file to view the files at the destination location.

mht9

The files at the destination location can be viewed as shown below:

mht10


STEP 14

Click on the "individual mail" to open the mail with any browser.

mht11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

mht12


STEP 10

If you want to convert PST files in Text format then select the radio button corresponding to TXT.


txt1


STEP 11

You can specify the following filters such as:

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

txt format

Date filter: This is the filter that can be used to filter out the final TXT files as per the date filter.

txt3

Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.

txt4
STEP 12

Click on the "Browse" button to select the final destination for the exported TXT files.

txt location

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

eml4

Click "Export" once the processing is done to export PST to Text.

txt5

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

txt6


STEP 13

The export report will be shown as follows:

txt7

Click on the number of the Success Count to view the saved file path.

txt8

You can also click on the path of the saved file to view the files at the destination location.

txt9

The files at the destination location can be viewed as shown below:

txt10


STEP 14

Click on the "individual mail" to open the mail with any Text Editor Like Notepad.

txt11
STEP 15

You can also save the Export Report at any location of your choice by clicking the Save option.

txt12


STEP 10

If you want to convert PST files in any Document format then select the radio button corresponding to Document label. Select between DOCX, DOC or RTF as per your choice.

You can Choose DOCX file format and open Outlook PST file in Microsoft Word 2007.

doc

Also, you can choose DOC file and open PST file in MS Word 97 to 2003.

To convert Outlook PST in RTF file, MS Office installation is compulsory.


STEP 11

You can specify the following filters such as:

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

doc2

Date filter: This is the filter that can be used to filter out the DOCX / DOC / RTF files as per the date filter.

doc3

Categories: Select the items, you want to export such as Mails

doc4
STEP 12

Click on the "Browse" button to select the final destination for the exported RTF files.

doc5

The destination path will be shown as follows and now click on the"OK" button to start the processing.

doc5

Click "Export" once the processing is done to export PST to RTF.

doc6

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

rtf5


STEP 13

The export report will be shown as follows:

doc7

Click on the number of the Success Count to view the saved file path.

doc8

You can also click on the path of the saved file to view the files at the destination location.

doc9

The files at the destination location can be viewed as shown below:

doc10


STEP 14

You can also save the Export Report at any location of your choice by clicking the Save option.

doc11


STEP 10

Now, Select VCF radio button to export PST files contacts into VCF format.


vcf1


STEP 11

Click on "Advance Settings" for vCard settings: Choose vCard Version and Merge vCard.

vcf2


Hit on the "Browse" button to select the final destination for the exported VCF files.

vcf3


Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

vcf4


The destination path will be shown as follows. Click on the "Export" button to start the processing

vcf5


Click "OK" once the processing is done to view the export report.

vcf process


STEP 12

The export report will be shown as follows:

vcf6


Click on the number of the Success Count to view the saved file path.

vcf7


You can also click on the path of the saved file to view the files at the destination location.

vcf8


STEP 13

Click on the "individual contact" to open it.

vcf10


STEP 14

You can also save the Export Report at any location of your choice by clicking the Save option.

vcf11


STEP 10

Now, Select ICS radio button to export PST files contacts into ICS format.


ics1
STEP 11

Click on the "Browse" button to select the final destination for the exported ICS files.

ics2


Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

ics3


The destination path will be shown as follows. Click on the "Export" button

ics4


Click "OK" once the processing is done to view the export report.

ics5


STEP 12

The export report will be shown as follows:

ics6


Click on the number of the Success Count to view the saved file path.

ics7


You can also click on the path of the saved file to view the files at the destination location.

ics8


The files at the destination location can be viewed as shown below:

ics9


STEP 13

You can also save the Export Report at any location of your choice by clicking the Save option.

ics10


STEP 10

If you want to recover corrupted PST file and export as PST, then select the radio button corresponding to PST.


pst1


STEP 11

You can specify the following filters such as:

Split PST: The software provides option to split your PST file. You only need to select Split PST After in MB or GB.

pst format

Date filter: This is the filter that can be used to filter out the final PST file as per the date filter.

pst2

Categories: Select the items, you want to export such as Mails, Contacts & Calendars, etc.

pst3
STEP 12

Click on the "Browse" button to select the final destination for the exported TXT files.

pst4

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

pst5

Click "Export" once the processing is done to export PST to PST.

pst6

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

pst7


STEP 13

The export report will be shown as follows:

pst7

Click on the number of the Success Count to view the saved file path.

pst8

You can also click on the path of the saved file to view the files at the destination location.

pst9

The files at the destination location can be viewed as shown below:

pst10


STEP 14

You can also save the Export Report at any location of your choice by clicking the Save option.

pst12


STEP 10

If you want to convert PST to MBOX file format, then select the radio button corresponding to MBOX.


mbox1


STEP 11

You can specify the date filters such as:

Date filter: This is the filter that can be used to filter out the final MBOX file as per the date filter.

mbox2
STEP 12

Click on the "Browse" button to select the final destination for the exported TXT files.

mbox location

Choose "Recover Permanently Deleted Items", "Maintain Folder Hierarchy", "Don't Export Empty Folder", "Ignore System Folders" according to the needs.

mbox3

Click "Export" once the processing is done to export PST to MBOX.

mbox4

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

mbox5


STEP 13

The export report will be shown as follows:

mbox6

Click on the number of the Success Count to view the saved file path.

mbox7

You can also click on the path of the saved file to view the files at the destination location.

mbox8

The files at the destination location can be viewed as shown below:

mbox9


STEP 14

You can also save the Export Report at any location of your choice by clicking the Save option.

txt12


STEP 10

If you want to convert PST to CSV file format then select the radio button corresponding to CSV.


csv


STEP 11

Click on the "Browse" button to select the final destination for the exported TXT files.

csv1

Choose "Save Permanently Deleted Items Only", "Maintain Folder Hierarchy", "Ignore System Folders" options according to the needs.

csv2

Click "Export" once the processing is done to export PST to CSV.

csv3

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

txt6


STEP 12

The export report will be shown as follows:

csv4

Click on the number of the Success Count to view the saved file path.

csv5

You can also click on the path of the saved file to view the files at the destination location.

csv6

The files at the destination location can be viewed as shown below:

csv7


STEP 13

You can also save the Export Report at any location of your choice by clicking the Save option.

csv8


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