Steps to Convert Outlook PST File

It involve very few steps to convert your Outlook data files to other email formats like EML, MSG, PDF. With the software to convert PST file, you will be able to export Outlook contacts to VCF separately as well.

STEP 1

To begin using the software, first Download and Install SysTools PST Converter .
Launch SysTools PST Converter software from the installation location or Navigate to Start » All Programs » SysTools PST Converter » SysTools PST Converter to initialize the software.

pst-converter
STEP 2

Now add the PST file by clicking on the Add File button.

add-file
STEP 3

As you click on the Add File button, a small window will pop up where you have to browse the PST file location from the machine.

Advance Scan: Use this option if the file is highly corrupted

browse-pst-file
STEP 4

Select any one PST file from the folder & click Open to open the selected PST file.

open-pst-file
STEP 5

After adding PST file, the software will show its location. If your PST file is highly corrupt, then check the Advance Scan option. Then hit the, Add File button.

add-pst-file
STEP 6

The following screen will appear while the file is being scanned. You can see details like: name of file being scanned, its overall size in KB, & the file creation date.

scanning-pst-file
STEP 7

After complete scanning of the PST file, software shows the following screen.

scanning-completed
STEP 8

Now, the software loads the complete PST file and generates a preview of the emails in it. Users can view the loaded emails in different ways like: Normal Mail View, Hex View, Properties View, Message Header View, MIME View, Email Hop View, HTML View, RTF View, Attachments & Hierarchical View.
Click on "Normal Mail View" tab to preview the email body.

preview-mails
STEP 9

To export selected emails, simply select the emails, right click on it, and select Export to export the selected items.

export-selective-mails

Export Options

STEP 1

If you want to convert PST files in EML format then select the radio button corresponding to EML label.

eml7
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final EML files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the EML files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the exported EML files.

eml8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

eml10

Click "Export" once the processing is done to export PST to EML.

eml10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Thunderbird.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

If you want to convert PST files in MSG format then select the radio button corresponding to MSG label.

msg17
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final MSG files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the MSG files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the resultant MSG files.

eml8

The destination path will be shown as follows.

eml9

Now click on the"Export" button to start the processing.

eml10

Click "OK" once the processing is done to view the export report.

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

Now, Select PDF radio button to export PST files into PDF format.

eml6
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final files as per the date filter.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

eml7
STEP 3

Click on the "Browse" button to select the final destination for the resultant PDF files.

eml8

Select the destination location and click on "OK" button

eml8

The destination path will be shown as follows and now click on the"Export" button to start the processing.

eml10

Click "OK" once the processing is done to view the export report.

eml10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

eml11

You can also click on the path of the saved file to view the files at the destination location.

eml12

The files at the destination location can be viewed as shown below:

eml12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

eml14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

eml15


STEP 1

If you want to convert PST files in HTML format then select the radio button corresponding to HTML label.

html7
STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final HTML files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the HTML files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

html7
STEP 3

Click on the "Browse" button to select the final destination for the exported HTML files.

html8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

html10

Click "Export" once the processing is done to export PST to HTML.

html10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

html10


STEP 4

The export report will be shown as follows:

eml11

Click on the number of the Success Count to view the saved file path.

html11

You can also click on the path of the saved file to view the files at the destination location.

html12

The files at the destination location can be viewed as shown below:

html12


STEP 5

Click on the "individual mail" to open the mail with any browser.

html14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

eml15

After saving the report, a message will display showing the location of the report.

html15


STEP 1

If you want to convert PST files in MHT format then select the radio button corresponding to MHT label.

mht7


STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final MHT files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the MHT files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

mht7
STEP 3

Click on the "Browse" button to select the final destination for the exported MHT files.

mht8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

mht10

Click "Export" once the processing is done to export PST to MHT.

html10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

mht10


STEP 4

The export report will be shown as follows:

mht11

Click on the number of the Success Count to view the saved file path.

mht11

You can also click on the path of the saved file to view the files at the destination location.

mht12

The files at the destination location can be viewed as shown below:

mht12


STEP 5

Click on the "individual mail" to open the mail with Outlook.

mht14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

mht15

After saving the report, a message will display showing the location of the report.

mht15


STEP 1

If you want to convert PST files in Text format then select the radio button corresponding to TXT label.

txt7


STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final TXT files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the TXT files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

txt7
STEP 3

Click on the "Browse" button to select the final destination for the exported TXT files.

txt8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

txt10

Click "Export" once the processing is done to export PST to Text.

txt10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

mht10


STEP 4

The export report will be shown as follows:

txt11

Click on the number of the Success Count to view the saved file path.

mht11

You can also click on the path of the saved file to view the files at the destination location.

txt12

The files at the destination location can be viewed as shown below:

mht12


STEP 5

Click on the "individual mail" to open the mail with any Text Editor Like Notepad.

txt14
STEP 6

You can also save the Export Report at any location of your choice by clicking the Save option.

txt15

After saving the report, a message will display showing the location of the report.

txt15



STEP 1

If you want to convert PST files in Docx format then select the radio button corresponding to Docx label.

doc7


STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final DOCX files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the DOCX files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

doc7
STEP 3

Click on the "Browse" button to select the final destination for the exported DOCX files.

doc8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

doc10

Click "Export" once the processing is done to export PST to DOCX.

doc10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

doc10


STEP 4

The export report will be shown as follows:

doc11

Click on the number of the Success Count to view the saved file path.

doc11

You can also click on the path of the saved file to view the files at the destination location.

doc12

The files at the destination location can be viewed as shown below:

doc12


STEP 5

You can also save the Export Report at any location of your choice by clicking the Save option.

doc15

After saving the report, a message will display showing the location of the report.

doc15



STEP 1

If you want to convert PST files in Doc format then select the radio button corresponding to Doc label.

doc7


STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final DOC files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the DOC files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

doc7
STEP 3

Click on the "Browse" button to select the final destination for the exported DOC files.

doc8

The destination path will be shown as follows and now click on the"OK" button to start the processing.

doc10

Click "Export" once the processing is done to export PST to DOC.

doc10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

doc10


STEP 4

The export report will be shown as follows:

doc11

Click on the number of the Success Count to view the saved file path.

doc11

You can also click on the path of the saved file to view the files at the destination location.

doc12

The files at the destination location can be viewed as shown below:

doc12


STEP 5

You can also save the Export Report at any location of your choice by clicking the Save option.

doc15

After saving the report, a message will display showing the location of the report.

doc15



STEP 1

If you want to convert PST files in RTF format then select the radio button corresponding to RTF label.

rtf1


STEP 2

You can specify the following filters such as:

Date filter: This is the filter that can be used to filter out the final RTF files as per the date filter.

Maintain Folder Hierarchy: The folder structure of the RTF files is kept intact.

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

rtf2
STEP 3

Click on the "Browse" button to select the final destination for the exported RTF files.

rtf3

The destination path will be shown as follows and now click on the"OK" button to start the processing.

rtf4

Click "Export" once the processing is done to export PST to RTF.

doc10

A dialog box will appear which shows the export process is successful. Click on "OK" to view the success report

rtf5


STEP 4

The export report will be shown as follows:

rtf6

Click on the number of the Success Count to view the saved file path.

rtf7

You can also click on the path of the saved file to view the files at the destination location.

rtf

The files at the destination location can be viewed as shown below:

rtf8


STEP 5

You can also save the Export Report at any location of your choice by clicking the Save option.

rtf9

After saving the report, a message will display showing the location of the report.

rtf10


STEP 1

Now, Select VCF radio button to export PST files contacts into VCF format.

vcf1
STEP 2

Click on the "Browse" button to select the final destination for the exported VCF files.

vcf2

Navigate and select the location for the exported VCF files.

vcf3

The destination path will be shown as follows. Click on the "Export" button to start the processing

vcf4

Click "OK" once the processing is done to view the export report.

vcf5


STEP 3

The export report will be shown as follows:

vcf6

Click on the number of the Success Count to view the saved file path.

vcf7

You can also click on the path of the saved file to view the files at the destination location.

vcf8

The files at the destination location can be viewed as shown below:

vcf9


STEP 4

Click on the "individual contact" to open it.

vcf10


STEP 5

You can also save the Export Report at any location of your choice by clicking the Save option.

vcf11

After saving the report, a message will display showing the location of the report.

vcf12


STEP 1

Now, Select ICS radio button to export PST files contacts into ICS format.

ics1
STEP 2

Click on the "Browse" button to select the final destination for the exported ICS files.

ics2

Navigate and select the location for the exported ICS files.

ics3

The destination path will be shown as follows. Click on the "Export" button

ics4

Click "OK" once the processing is done to view the export report.

ics5


STEP 3

The export report will be shown as follows:

ics6

Click on the number of the Success Count to view the saved file path.

ics7

You can also click on the path of the saved file to view the files at the destination location.

ics8

The files at the destination location can be viewed as shown below:

ics9


STEP 4

You can also save the Export Report at any location of your choice by clicking the Save option.

ics10

After saving the report, a message will display showing the location of the report.

ics11


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