Steps to Convert Outlook Data File to PDF File

Steps of Outlook to PDF conversion by the usage of the Outlook to PDF Converter. Given tips allows you to easily understand how to proceed with the tool.


SIMPLE CONVERSION

STEP 1


Run the Outlook PST to PDF Software & Add the desired PST files from your system into the software to proceed further.

Outlook pst to pdf

STEP 2

Select Add File or Add Folder to load selective PST File or Multiple PST File all at once.

windows-live-mail-converter-software
STEP 3

You can preview the PST File within the software.

windows-live-mail-converter-software
STEP 4

Select PDF File & Choose Advanced Setting to Convert PST File to PDF alongwith various options. Then Finally Click on Export to Convert PST File to PDF

Export PST to PDF

ADVANCE (CUSTOMIZED) CONVERSION

STEP 1

Firstly launch the “SysTools PST to PDF V3.0”.

outlook pst to pdf converter
STEP 2

Now, Click on the “Add File” button, As shown below:

add file

Now, On the next menu in select from the Two Options:

  • File Mode : Select Single PST File
  • Folder Mode : To Select PST File/File(s) within Folder

File Mode

Select File Mode and Click on “...” to browse the PST file

browse file

Select the file from the location that is to be converted:

select file

Now, The selected file path location will be displayed as follows in the textbox as shown below:

add

Folder Mode

The Add Folder Option allows users to add a folder consisting of the required PST files. Then, Click on the radio button corresponding to the “Folder” Text & Click on “...”.

browse folder

Check mark Load previously scanned file (if any) to load the saved scanning of the conversion that you have performed earlier

browse folder

Now, select the file path location and click “OK”.

select-folder

As in case of adding files. The location of the folder will be shown below, Click on “Add”.

add folder

Note: You can use the “Advanced Scan” Option in case the pst files that you are using are heavily corrupted.

Now, The software will begin the process to add the required files to the file to the software for conversion.

add-process

It will first scan all the pst files present in the folder as shown below

scanned folder

Now, All the multiple PST files will be added to the application as shown in the tree structure as shown below:

Added-multiple-pst

After the scanning is completed, The Following message prompt will be generated:

save-scan

Now, You can save the selected scan file results. If you require to load this scan later on while using the PST file.

save-scan

Select the previously scanned files. This will allow users to reload the previously saved files.

save-scan


STEP 3

All the selected file components will be displayed in form of a tree structure on left side of the user interface of the software as shown below:

Tree Structure

The software provides the option to view the different the data as follows:

1. Mails

view-mails

2. Calendars

calendars

3. Contacts

contact

4. Tasks

task


STEP 4

Now, You can easily start the process to export the pst files to pdf . You can check mark the specific file that you want to convert, Click on the “Export” Button.

export

Now the software will show the export options that can be implemented while using the export feature of the software.

You can select the Advanced options:

  • General Settings
  • Page Layout
  • Bates Number

advanced settings

Under the general settings following are the options available:

  • Naming Convention : While saving the items of PST files as PDF, you can apply file naming options available to save PDF file as. Save as subject, DD-MM-YY, MM-DD-YYYY, Auto incremental etc.
  • Categories : It provides user to seleted Emails, Contacts, Calendars, Tasks, Notes etc.
  • Date Filter Option : This option provides user to filter out the emails stored on Outlook PST according to the specific Date.

general settings

You can provide the categories, date filter options or include internet message header:

View general settings

On the Page layout menu, You can provide the following options:

  • Page Layout : This feature within Outlook PST file to PDF Converter allows user to set the PDF Page Margin (Top, Left, Bottom, Right).
  • Paper Layout : It allows users to specify Paper Layout such as Paper orientation in Landscape or Portrait & Page Size as Letter A4 & A3

page-layout

Under the 'Bates Number', The following options are available:

  • Bates Number Format : This feature allows users to specify the bates number in PDF according to the Satrt Number, postion
  • Date Stamp : This feature allows users to specify the Date in PDF according to the postion.

bates number

bates number options

Once, You have defined all the Advanced options to export the PST file, Click on the “Save” Button.


STEP 5

You will be redirected back to the previous menu. Click on “Browse” to select the location for the final converted files.

browse-location

Now, Specify the location for the final converted files and Click on “OK”.

select location

Note: Users can also choose to Make New Folder on the Desired Location from the system.


STEP 6

When you are redirected back to the previous screen, Click on “Export”.

export data

Now, The software will start the export process to convert the PST to pdf.

export-process

Once, The export process is completed, Following window will prompt, Click on “OK”.

export-completes


STEP 7

On the next menu, the software will generate the prompt for no of files that have been exported during the process. Click on the “Save” button.

success-rate

Now, Select the location for the save report. Click on “Save”.

save-report

A prompt for successful export report save will be generated as follows:

export-report-saved

Click on OK.


STEP 8

You can access the saved Export report at the specific file location provided:

export-report


STEP 9

You can also access all the Pst to Pdf converted files at the specific location provided, As shown below:

exported-files


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