Steps to Recover Outlook PST Files

A Step by Step Guide to help you recover data from inaccessible, heavily corrupt or password protected Outlook PST Files, using SysTools Outlook Recovery Software.

STEP 1

To begin with the process, launch Outlook Recovery Software by clicking on the Start Menu (Home Menu) » All Programs » SysTools Outlook Recovery . As soon as you launch the software, it performs pre-requisite checks for essential components to be present for efficient Outlook data file recovery process. The software requires MS Outlook to come pre-installed and configured in the installation machine.

check pre-requisites
STEP 2

Click on the Add File button to start adding the Outlook PST files to be recovered.

add-pst-file
STEP 3

A dialog box pops up to select the file by providing the location, click on the Browse button to provide the proper path to the Outlook Data File.

browse-pst-file
STEP 4

Storage Folder: This option helps in minimizing the size of installation drive by moving the temp folder path to desired drive.

Select the Advance Scanning Mode before proceeding the scanning process

Advance Scan: Allows you to perform recovery from highly corrupted Outlook .pst files (Using this Mode you can Recover Deleted Emails & Contacts)

Now click "Add File" to initiate the Scanning process:

select scan mode
STEP 5

As soon as you click on the Add File button, the software initializes the scanning process & displays the currently scanned file information.

add-ost-file
STEP 6

Upon completion of the Scanning process, click Yes to Save Scan, otherwise click No.

scanning-completed-successfully
STEP 7

The software displays the mailbox data contained in the recovered PST file in a proper folder hierarchy. Now click on a subsequent folder to display its contents.
Select an email to preview its message data along with attachments respectively.

normal-views-of-pst-mails
STEP 8

Switch views according to personal convenience with Horizontal & Vertical Views.

horizontal and vertical views
STEP 9

Select the emails which you want to Export after the recovery process, then right click & select the Export option to start Export the PST File data.

right click export
STEP 10

As soon as you click on the Export button, an Export Options window pops up providing multiple Export options such as :

  • Now Choose the file type in which you want to export the data from PST, MSG or EML .
  • Apply Mail Filter by mentioning the From and To Date to export the data from a specific date range.
  • In case of exporting huge amount of data, the software provides an option to split the PST file by size.
  • After customizing the options, select the destination location by clicking on the Browse button to specify where the Exported Files will be stored
export-selected-pst-mails


You can apply naming convention while saving the EML & MSG files. The naming convention helps you to save the name of EML & MSG in common pattern simultaneously.

export-selected-pst-mails
STEP 11

Upon selection of the appropriate Export Option, click on the Export button to initialize the Export process.

export-as-pst-format
STEP 12

The software pops a success window as soon as the process is completed without any issues.Click OK to finish the process.

browse-destination-location
STEP 13

An Export Report gets created as the process completes successfully , reporting the details of the Selected Mailbox & the Exported PST file name along with location.Click on the Save As button to save the Export report as CSV. destination-location


STEP 14

Choose the destination where the Export Report CSV file will be stored & then click on the Save button to save the report.

start-export-process
STEP 15

In order to Export multiple mailboxes present in the recovered PST file, click on the Export option located just below the Menu Bar.

export-process-completed
STEP 16

Provide the Export options such as file format in which the data would be saved from PST, EML or MSG.On the Right pane, Select the folders containing the data to be exported from Folder(s).

  • Check and customize the Mail Filter Option to specify the date range from where the software would export the recovered data.
  • Now if you want to get of the large sized PST file, check the PST split option to split the PST file by size.
save-export-report
STEP 17

Now click on the Export button to initialize the export process.

location-export-report
STEP 18

Upon completion, the software displays a success message,click on the OK button to finish the process.

export process success
STEP 19

An Export Report is prepared with details of the process, Click on the Save button to save the information in a CSV format.

export report
STEP 20

Browse the location where the CSV file will be stored and then click on the Save button to proceed further.

save export report csv
STEP 21

Now Open the PST file or the format in which you exported the Mailbox data using Microsoft Outlook, click on the File button to start adding the Outlook Data file.

* Note : Alternative you can use Add PST software to add Outlook Data file easily.

open in outlook
STEP 22

To add Outlook Data File PST click on Open » Open Outlook Data File to add mailbox data in the PST file format.

open outlook data file
STEP 23

Now locate where the PST file is stored. Select the PST file and click OK to add the Outlook Data File to Outlook.

select pst file
STEP 24

The mailbox data is now successfully added to your Outlook as it is visible in the left pane; explore the folders and mails by clicking on them separately.

added outlook data file

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