Steps to Recover Outlook PST Files

A Step by Step Guide to help you recover data from inaccessible, heavily corrupt or password protected Outlook PST Files, using SysTools Outlook Recovery Software.

STEP 1

Go to the start menu click on All Programs » SysTools Outlook Recovery..

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STEP 2

Once the software is launched, Click on the "Add File" button as shown below:

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STEP 3

As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like

  • Select File
  • Search File

Select file

Click on the "Select File" radio button and to browse the PST file click on the “...” button.

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Now, Browse the desired PST file, select it and click on "Open" button.

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STEP 4

Search file

If you click on Select Search Option then there are two more options for searching the .PST files.

  • Search All Drive: To search the file from all the Drives.
  • Search Selected Drive: To search the file from selected drive.
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After the searching process is completed, the software displays the list of PST files stored on entire drive as shown.

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STEP 5

Now you can see the storage path of PST file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of PST files.
  • Advance mode: If you are not able to view the data after using quick scan mode or if the PST file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Once the file is selected, Click on Add button to proceed further.

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STEP 6

The software will start the scanning process of PST file.

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STEP 7

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the PST file.

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STEP 8

All the added mails can be previewed on the software interface as follows:

Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab . It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

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STEP 9

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and folder list in the left side of the window to show specific mailbox items.

Click on Mail to view only emails.

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Click on Calendars tab to view events from all mailbox items.

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Click on Contacts tab to view the address book information in the software.

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*Note: You can also view the specialized views by clicking on the tasks, journals, notes tab respectively.


STEP 8

Select the Export Button to migrate mailboxes.

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STEP 5

While the "PST" radio button is selected, Click on the "Advanced setting" button as shown below:

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STEP 6

Now, Provide the following settings:

Split PST : To Split all the PST files using the size that can limit the size of the PST files.

Date filter option: This allows the user to migrate specific data from the PST files.

categories: As per which we can export the specific components of the PFC file such as mails, contacts, calendars.

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Once the settings have been specified, click on the "save" button.

The settings will be saved successfully.

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STEP 7

On the previous menu Click on the "browse" button.

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STEP 8

Select the location as the final destination on the next window and click on "OK".

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STEP 9

The added file path will be shown as follows:

Click on "Export".

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STEP 10

The software will start the export process now.

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STEP 11

Once the export process is complete, Then the following message would be prompted. Click on "OK".

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The following window will show the success as well as fail count as follows:

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STEP 12

Click on the "Save" Button to save the report in the CSV file format.

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STEP 13

Now, Specify the location where the CSV file can be saved.

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Click on the "Save" button.

The following prompt will be generated as follows as the report is saved successfully.

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STEP 14

Now, You can view the report of the whole process.

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STEP 15

You can view the final PST files in the specific final location.

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STEP 5

Click on the "MSG" Radio button and click on the "Advanced Settings" button.

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STEP 6

Now, You can provide various advanced settings:

Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.

Date filter option: You can provide the from date and to date interval in order to perform the selective export.

Categories: This includes the mails, contacts, calendars, task, etc.

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Once, You have specified all the settings, Click on the "Save" button.

The settings will be saved successfully for the following pages.

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STEP 7

On the previous menu, Click on the "Browse" button.

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STEP 8

Now, Navigate to the final location for the file:

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Click on the "OK" button.


STEP 9

The location of the file will be displayed in the corresponding text box to the "Browse" button.

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STEP 10

Click on the "Export" button.

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The Export process will now start as follows:

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STEP 11

The Export process will be completed successfully.

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STEP 12

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" button.

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STEP 13

Provide the name and location for export report file.

Click on the "Save" button

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The report will be saved successfully.

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STEP 14

You can view the Export report for the whole process by navigating to the location.

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You can also view the final converted file at the specific location.

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STEP 5

Select the EML Radio Button, Click on the "Advanced Settings" button.

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STEP 6

On the Advanced settings you can specify the settings for EML file conversion:

Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.

Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.

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Once the settings are specified. Click on the "Save" button.


STEP 7

The settings will be saved as follows:

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Click on "OK".


STEP 8

Once the settings are saved click on the "Browse" button on the previous menu.

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STEP 9

Now, Provide the destination location as follows:

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Click on "OK".


STEP 10

The address of the selected file will be displayed on the software interface as follows:

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Click on "Export" Button.

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STEP 11

Now, The software will start to export the files as follows:

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The process will be completed successfully.

Click on "OK".

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STEP 12

The export report tab will be generated showing the success and fail count.

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Provide the name and location for the export report and click on "Save" button.

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STEP 13

The export report will be saved successfully

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STEP 14

You can view the saved export report as follows:

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STEP 15

You can view the final EML files in the specified location.

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STEP 5

Select the Office 365 Radio Button, Click on the "Advanced Settings" button.

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STEP 6

  • Office 365 Settings:

User Account Impersonation

  • Admin SMTP: Provide the Admin username for the admin account
  • Password: Provide the password for the admin account.
  • Admin account of Office365 must have E3 license assigned, you must be able to access OWA for admin.
  • Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
  • Check if you have login as administrator on your machine (where tool is running)?

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  • General Settings:

Date Filter: This refers to the specified date interval value that is to be provided and according to which the data is to be exported.

Categories: This refers to the categorized transfer of data as per the folders such as mails, calendars, contacts, etc.

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Once the settings are specified. Click on the "Save" button.


STEP 7

The settings will be saved as follows:

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STEP 8

Once the settings are saved click on the "Enter destination Mailbox" button on the previous menu.

Now, Click on the "Export" Button.

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STEP 9

On the next menu provide the destination mailbox name, and it would be validated by the software at the same time.

Once validated, Click on the "Export" button.

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The software will start the export procedure.

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Once the export process is completed successfully. Following message will prompt:

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Click on "OK".


STEP 10

The software will generate a export report window showing the success and fail count. Click on the "Save" button.

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STEP 11

Provide the name and location for the export report and click on "Save" button.

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The export report will be saved successfully.

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STEP 12

The user can also use the CSV mode by generate a CSV file from the software interface itself.

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To auto-generate a CSV file click on the "Auto-generate CSV" label as follows:

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STEP 13

Now specify the name and location for the export report as specified and click on "Save" button.

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The export report will be saved successfully.

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You can access and provide the required mailbox credentials as follows:

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STEP 14

Now, back to the previous menu click on the "Browse" button.

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Navigate and select the CSV file along with all the credentials.

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STEP 15

The address of the CSV file will be shown on the Software User Interface as follows.

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Click on the "Next" button.

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STEP 16

The credentials will be validated now.

Once validation is done click on "Export" button.

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STEP 17

The Export process will start now.

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Once the export process is done, The following message will be displayed.

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STEP 18

The software will now show the export report in form of success and fail count.

Click on "Save" button.

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STEP 19

The file will be saved successfully.

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You can view the export report as follows:

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You can view all the migrate data as follows:

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