Steps to Recover Outlook PST Files

Step by Step Guide to Recover Data from Inaccessible, Severely Corrupt or Password Protected Outlook PST Files Using SysTools Outlook Recovery Software

You Can Safely Recover Lost/Deleted/Missing Files from a Corrupted Outlook PST / BAK file.

STEP 1

Go to the start menu click on All Programs » SysTools Outlook Recovery.

outlook recovery

STEP 2

Once the software is launched, Click on the "Add File" button as shown below:

scan options

STEP 3

As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like Select / Search PST / BAK files

choose select option

Select or Search PST / BAK File

STEP 4.1

Select file

Click on the "Select File" radio button and browse the PST file click on the “...” button.

select location

Now, Browse the desired PST file, select it and click on "Open" button.

pst recovery

If you needs to repair and recover Outlook.bak files, then select the required BAK file created by ScanPST from the location and click on "Open" button.

select pst path

STEP 4.2

The source file location will be displayed in the textbox near to the browse button.

outlook recovery

STEP 4.3

Search file - Repair Multiple PST / BAK Files

If you click on Select Search Option then there are two more options for searching the PST / BAK files in the system.

STEP 4.4

Search Selected Drive


outlook recovery

Select "Search Selected Drive" to get all the PST / BAK file stored in a particular local drive. Press "Search" button.

outlook recovery

Click OK when 'Search successfully Completed Message' Pops up.

outlook recovery

After the searching process is completed, the software displays the list of PST and BAK files stored in the selected drive as shown.

outlook recovery

STEP 4.5

Search All Drive


Select "Search All Drives" to get all the PST / BAK files stored in all drives in your system. Press "Search" button.

outlook recovery

Click OK when 'Search successfully Completed Message' Pops up.

outlook recovery

After the searching process is completed, the software displays the list of PST and BAK files stored in the drives in the system as shown.

outlook recovery

STEP 5

SysTools Outlook Recovery software supports to remove two Outlook Email Encryptions SMIME and OpenPGP.

  1. SMIME: This encryption type encrypt Outlook emails using Certificates.
  2. OpenPGP: This encryption type encrypt Outlook emails using Public and Private Keys.

To remove encryption from Outlook Email Messages:

Click Here: Outlook Email Decryption

STEP 6

Now you can see the storage path of PST file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of PST files.
  • Advance mode: If you are not able to view the data after using quick scan mode or if the PST file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Once the file is selected, Click on Add button to proceed further.

s

STEP 7

The software will start the scanning process of PST file.

outlook recovery

STEP 8

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the PST file.

outlook recovery

STEP 9

The Left Panel of the software displays existing folders in Source PST files in 2 Fonts.

  • Bold: The Folder Name displayed in Bold font contains data in it.
  • Unbold: The ubold folders denoted empty folders.

outlook recovery

All PST file items can be previewed on the software interface as follows:

Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

outlook recovery

Hex: Display data in hexadecimal format

outlook recovery

Properties: Properties displays the additional information and other details of a selected emails.

outlook recovery

Message Header: Display Message Header file information of selected email.

outlook recovery

MIME: Display information in Internet standard that extends the format of a email.

outlook recovery

HTML: Preview selected email in HTML file format

outlook recovery

RTF: Preview selected email in RTF file format

outlook recovery

Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

outlook recovery

The PST Recovery software displays deleted emails in Red Color in the preview panel, so that the user can easily identify the recovered deleted items from a PST file.

outlook recovery

STEP 10

Export Outlook PST File

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and Folder list in the left side of the window to show specific PST file items.

Click on Mail to view only emails.

outlook recovery

Click on Calendars tab to view events from all mailbox items.

outlook recovery

Click on Contacts tab to view the address book information in the PST file.

outlook recovery

Click on Tasks tab to view all Tasks in the selected PST file.

outlook recovery

Click on Notes tab to view all Notes in the selected PST file.

outlook recovery

Click on Journals tab to view all journals in the selected PST file.

outlook recovery

STEP 11

Select the Export Button to migrate all PST file data items together.

outlook recovery

Or select the Export Selected option to migrate only particular files that are selected.

outlook recovery

STEP 12

Export as PST Format

While the "PST" radio button is selected, Click on the "Advanced setting" button as shown below:

select pst

STEP 13

Now, Provide the following settings:

Split PST: To Split all the PST files using the size that can limit the size of the PST files.

Date filter option: This allows the user to migrate specific data from the PST files.

Categories: As per which we can export the specific components of the PST file such as mails, contacts, calendars.

pst advance option

Once the settings have been specified, click on the "save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

pst settings saved

STEP 14

On the previous menu, Click on the "Browse" button to provide destination folder to save the resultant file/s.

outlook recovery

3
STEP 15

Select the location as the final destination on the next window and click on "OK".

outlook recovery

STEP 16

The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.

outlook recovery

STEP 17

Check "Maintain Folder Hierarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant PST file generated.

pst other setting

Click on "Export" button to save the previewed items in PST file format.

outlook recovery

STEP 18

The software will start the export process now.

outlook recovery

STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The following window will show the success as well as fail count as follows:

outlook recovery

STEP 20

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 23

You can View Final PST file/s in the specific destination location provided by the user.

outlook recovery

STEP 24

You can Open / Import resultant Outlook PST file/s in the MS Outlook 2019 / 2016 / 2013 / 2010 / 2007 versions as per your availability.

outlook recovery

STEP 12

Export as PDF Format

Click on the "PDF" Radio button and click on the "Advanced Settings" button.

outlook recovery

STEP 13

On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.

In General Settings option you will get the following settings.

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.

You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.

pdf setting

In Page Layout option you will get the following settings.

  • Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm
  • Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.

You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.

pdf layout

In Bates Number option you will get the following settings.

  • Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly
  • Date Stamp: You can choose the Format and its Position as per requirement.

Once, You have specified all the settings, Click on the "Save" button.

pdf bates

Click OK when a pop-up message: Settings saved successfully' appears.

pdf settings

STEP 14

On the previous menu, Click on the "Browse" button.

outlook recovery

STEP 15

Now, Navigate to the required destination location folder to save the PDF file.

outlook recovery

Click on the "OK" button.

STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

outlook recovery

STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant PDF file generated.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant PDF file generated.

outlook recovery

Click on "Export" button to save the previewed items in MSG file format.

outlook recovery

STEP 18

The Export process will now start as follows:

outlook recovery

STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The Export Report will be generated showing the details of Export process.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.

outlook recovery

STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 23

Preview the generated PDF file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

pdf location

Preview the Resultant PDF file created.

outlook recovery

STEP 12

Export as MSG Format

Click on the "MSG" Radio button and click on the "Advanced Settings" button.

select msg

STEP 13

Now, You can provide various advanced settings:

Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.

Date filter option: You can provide the from date and to date interval in order to perform the selective export.

Categories: This includes the mails, contacts, calendars, task, etc.

msg advance option

Once, You have specified all the settings, Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

msg saved

STEP 14

On the previous menu, Click on the "Browse" button.

outlook recovery

STEP 15

Now, Navigate to the required destination location folder to save the MSG file..

outlook recovery

Click on the "OK" button.

STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

outlook recovery

STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source file (PST) in the resultant MSG file generated.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant MSG file generated.

outlook recovery

Click on "Export" button to save the previewed items in MSG file format.

outlook recovery

STEP 18

The Export process will now start as follows:

outlook recovery

STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The Export Report will be generated showing the details of Export process.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.

outlook recovery

STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 23

Preview the generated MSG file in the Destination location

The generated Folder will contain all folders(Hierarchy) as that in source file

outlook recovery

Preview the Resultant MSG file created.

outlook recovery

STEP 12

Export as EML Format

Click on the "EML" Radio button and click on the "Advanced Settings" button.

select eml

STEP 13

On the Advanced settings you can specify the settings for EML file conversion:

Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.

Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.

outlook recovery

Once the settings are specified. Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

outlook recovery

STEP 14

On the previous menu, Click on the "Browse" button.

outlook recovery

STEP 15

Now, Navigate to the required destination location folder to save the EML file.

outlook recovery

Click on the "OK" button.

STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

outlook recovery

STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant EML file generated.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant EML file generated.

outlook recovery

Click on "Export" button to save the previewed items in MSG file format.

outlook recovery

STEP 18

The Export process will now start as follows:

outlook recovery

STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The Export Report will be generated showing the details of Export process.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.

outlook recovery

STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

outlook recovery

STEP 23

Preview the generated EML file in the Destination location

The generated Folder will contain the Inbox (EML is only for Emails) folder as that in the source file

outlook recovery

Preview the Resultant EML files created.

outlook recovery

STEP 12

Export as HTML Format

Click on the "HTML" Radio button and click on the "Advanced Settings" button.

outlook recovery

STEP 13

On the Advanced settings you can specify the settings for HTML file conversion:

Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.

Date filter option: You can provide the from date and to date interval in order to perform the selective export.

Categories: This includes the mails, contacts, calendars, task, etc.

outlook recovery

Once, You have specified all the settings, Click on the "Save" button.

Click OK when a pop-up message: Settings saved successfully' appears.

outlook recovery

STEP 14

On the previous menu, Click on the "Browse" button.

outlook recovery

STEP 15

Now, Navigate to the required destination location folder to save the HTML file.

outlook recovery

Click on the "OK" button.

STEP 16

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

outlook recovery

STEP 17

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant HTML file generated.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant HTML file generated.

outlook recovery

Click on "Export" button to save the previewed items in MSG file format.

outlook recovery

STEP 18

The Export process will now start as follows:

outlook recovery

STEP 19

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The Export Report will be generated showing the details of Export process.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.

outlook recovery

STEP 20

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 21

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 22

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 23

Preview the generated HTML file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

outlook recovery

Preview the Resultant HTML file created.

outlook recovery

STEP 12

For Export Selected Items in Office 365

To export only selected files to Office 365 account

Select the Office 365 Radio Button. And after that click on the Next

outlook recovery

Note: To Export all data items from the Source PST file to Office 365, Go to step No. 17

STEP 13

Now, click on the Office 365 Account Name and click on the Enter Button

outlook recovery

STEP 14

After clicking on the Validate check box you will redirect to the Office 365 loging page. Here you have to add the Office 365 email account . Then click on teh Next button.

outlook recovery

STEP 15

After adding the Username enter the Password and validate you account.

outlook recovery

STEP 16

Successfull validation generates a Green Tick near the Username text box, (if credentials provided are valid). Then Press Export button

outlook recovery

STEP 17

To Export All Items in Office 365

To Export all data items from a PST data file to Office 365 account.

Select the Office 365 Radio Button and click Next button.

outlook recovery

STEP 18
  • Office 365 Settings:

User Account Impersonation

Add the usersname in the given place and click on the Enter button to validate the Office 365 account.

outlook recovery

STEP 19

In the redirected page enter the Office 365 emails

outlook recovery

STEP 20

After that enter the Password and validate the account.

outlook recovery

STEP 21

Once the settings are saved click on the "Enter destination Mailbox" button on the previous menu.

outlook recovery

STEP 22

Check "Maintain Folder Hierarchy" option to maintain same order of folders and folder names (as in source PST file) in the resultant folder imported in Office 365 account.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant folder imported in Office 365 account.

outlook recovery

Click on "Next" button.

outlook recovery

STEP 23

On the Next button, a new Export Option window will opened. Provide the destination mailbox name, and it would be validated by the software at the same time.

outlook recovery

Once validated, Click on the "Export" button.

outlook recovery

The software will start the export procedure.

outlook recovery

Once the export process is completed successfully. Following message will prompt. Click on "OK".

outlook recovery

STEP 24a

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

STEP 25

Provide the name and location for the export report and click on "Save" button.

outlook recovery

The export report will be saved successfully. Press OK.

outlook recovery

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 26

Instead of entering Destination Mailbox name, user can use 'Provide Destination Office 365 Account from CSV' option.

To use the CSV mode by generating a CSV file from the software interface itself.

outlook recovery

To auto-generate a CSV file click on the "Auto-generate CSV" label as follows:

outlook recovery

STEP 27

Now specify the name and location for theGenerated CSV File and click on "Save" button.

outlook recovery

A message will pop-up, saying, 'successfully generated CSV file, Enter proper credentials, and browse the same file'. Press OK.

outlook recovery

Now Open the the saved sample CSV file generated, and provide the required mailbox credentials (Username & Password) as follows. Then the save the file.

outlook recovery

STEP 28

Now, back in the previous Window, click on the "Browse" button.

outlook recovery

Navigate and select the CSV file (Generated and saved now in the above step.) which contains Office 365 Mailbox credentials.

outlook recovery

The Address location (path) of the CSV file selected will be shown on the Software User Interface as follows.

outlook recovery

STEP 29

Check "Maintain Folder Hierarchy" option to maintain same order of folders and folder names (as in source PST file) in the resultant folder imported in Office 365 account.

Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant folder imported in Office 365 account.

outlook recovery

Click on "Next" button.

outlook recovery

STEP 30

The credentials will be validated now. A Green Tick will be displayed in Export Option Window.

Once validation is done click on "Export" button.

outlook recovery

STEP 31

The Export process will start now.

outlook recovery

Once the export process is complete, Then the following message would be prompted. Click on "OK".

outlook recovery

The Export Report will be generated showing the success and fail count for the export process.

outlook recovery

STEP 32

Click on the "Save" Button to Save Export Report in the CSV file format.

outlook recovery

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

outlook recovery

The following prompt will be generated as follows as the report is saved successfully. Press OK.

outlook recovery

STEP 33

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

outlook recovery

STEP 34

Preview the Export data items in Office 365 account.

outlook recovery

Free Download Outlook Recovery Software Download Now