Guide for SysTools Outlook to G Suite Migration Tool


Know How to Import Emails, Calendars & Contacts from Single or Multiple PST File into G Suite or Google Apps Account in bulk


Application Pre-Requisites

  • Internet Connectivity is Required for Smooth Migration of Outlook PST to G Suite / Google Apps Account
  • You need to login G Suite User Account in Web Browser for Authentication
  • Make sure to Disable Proxy server while login
  • For G Suite Account Authentication, you need to Turn on Less Secure Apps feature before migration Read More
  • Make sure to Enable IMAP Access before migration

STEP 1

To start with the conversion process, go to Start Menu » Search SysTools Outlook to G Suite Migrator » click & launch the tool.

outlook to g suite migrator tool
STEP 2

Select from the three options available :

  • Add File(s)
  • Add Folder(s)
  • Add CSV

outlook to g suite migrator tool


Add File(s)

Select this option if you have to add single PST or Multiple PST File (Ctrl + Click ) command with manual selection.

add .pst file


Add Folder(s)

Select this option if you have to add folder consisting of PST File for importing

add multiple .pst file


Add CSV

Select this option if you need to import multiple PST File to multiple G Suite Account

Note : Click on Sample CSV & Enter File Path of Source PST File , Username & Pasword ( Destination G Suite Account) in CSV File to Import PST File.

select email application
STEP 3

After all the source PST files are added, Click on Next button .

select email application
STEP 4

Now Enter G Suite Credentials for each PST to be imported & validate by clicking on "Login" button

default profile
STEP 5

Select from Categories : Mails, Contacts & Calendars to be exported.

process emails
STEP 6

To Import Mails between Particular Date Range, User can set Date Filter Option as per requirement. Apply the date filter & click on "Apply" button.

normal view
STEP 7

To Import Contacts without any duplicate entries , you need to Check option "Exclude Duplicate Contacts"

Note: You can choose any of the following mentioned contact details such as Full Name Mail Address, Mobile Address etc., as per your requirements.

normal view
STEP 8

To Import Calendars between Particular Date Range, User can set Date Filter Option as per requirement. Apply the date filter & click on "Apply" button

normal view
STEP 9

Choose Advanced Options for Applying More Filters on Folders & Attachments

  • Map Folder(s): User can create customized folder on G Suite Account for imported PST File. For example , "Inbox" folder in Outlook PST can be mapped into Google Apps with "New-Inbox" (as defined by user during mapping).
  • Maintain Folder Heirarchy: Using this feature, users can keep the folder structure intact same as it was in the source PST File
  • Exclude Sent Items: This feature will exclude "Sent Items" folder from selected PST Files while importing
  • Exclude Deleted Items: This feature will exclude "Deleted Items" folder from selected PST Files while importing
  • Exclude Junk Email : This feature will exclude "Junk" folder from selected PST Files while importing
use folder mode
STEP 10

You can also select from the following Attachment Filters:

  • Maximum Message Size : This feature allows user to enter the maximum message size manually while exporting emails
  • Maximum Attachment Size : This feature allows user to enter the maximum attachment size manually while exporting emails
  • Detach Attachment : This feature allows users to import all emails without attachments
Final Files
STEP 11

For Incremental Migration, Choose "Migrate Only New Data". This option will only import data , which are not migrated in previous migration processes, if you are doing migration on the same machine and from same .pst file location.

Note: For Incremental Migration, migration machine & PST File location should be same.

loading email
STEP 12

Now Click on Export Button to begin the process of Migration.

preview
STEP 13

The tool also provide you with Pause & Resume feature to Pause migration & then resume from the same point.

switch view
STEP 14

You can preview the status of Export process within Export Report Window. Once the migration process is completed a prompt is generated "Export process completed successfully". Then, click on "OK"

export all folder
STEP 15

Now, click on Save Report Button to save the generated Migration Report in CSV Format

export options
STEP 16

Now Browse the location to save CSV file on your Local system

save selected mailboxes
STEP 17

Now Browse the CSV from location, as you have saved earlier

save selected mailboxes
STEP 18

Now open the CSV file to preview the Export report generated after the migration process is completed.

save selected mailboxes
STEP 19

Now, successfully open imported PST File emails in G Suite Account as shown below.

save selected mailboxes
STEP 20

You can preview the Imported Calendars from PST as shown below:

location where save converted mbox
STEP 21

You can preview the Imported Contacts from PST file as shown below:

click export

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