Guide For SysTools PST Merge Tool

Step-by-step guide on how to Join or Merge Outlook PST Files using the PST Merge Software.


STEP 1

Start Menu » All Programs » SysTools PST Merge to begin the Outlook PST merge procedure.

PST Merge Tool
STEP 2

Click "Add Files" to manually add PST files one by one or "Add Folder" to add the complete folder containing the files to be merged. The software scans and display them in the adjacent pane with File Names and their source path.

Add PST Files or Folder
STEP 3

User can simple use Search Files option to search for a specific PST files.

Search Files
STEP 4

The software provides two options for merging Outlook .pst files into single one such as Merge / Join. Choose the option as per your convenience.

Join or Merge Outlook Data Files




STEP 5

Select the radio button corresponding to the "Merge" text as follows:

merge pst files
STEP 6

Now click on the "Merge All Folders" button to merge all Outlook folders.

merge all folders

Or you can click on "Merge Selected Folders" to merge only selected folders.

Merge Only Selected Folders
STEP 7

Under Options, select "Merge in New PST" to create a new PST file on your system.

merge in new PST file


Click on "Change" button and browse for folder to save the merged PST file.

Browse Folder

Note: This option allows you to merge multiple PST files without Outlook installation.


STEP 8

Next, You can select "Merge in Existing PST" option to combine Outlook PST files with an existing PST file.

Merge in Existing PST File


Click on "Browse" button and select the existing PST file in which you want to merge the selected PST files or folder. Then Click the Open button.

Browse Existing PST File


STEP 9

Choose the "Merge in Outlook Profile" option to merge directly with existing Outlook profile.

Merge in Outlook Profile

Note: If you want to merge PST files into Existing PST or Outlook Profile, then Outlook should be installed and configured properly. Make sure that the PST files should not corrupt and not in use by any application when you merge them into one.


Now, you can select the "Merge in Single Folder" checkbox to merge all the PST files data in a single folder.

specify date range


Click the Next Button to proceed.


STEP 10

In the Filter section, Select Items Types: Mail, Calendar, Tasks, Contacts, Journal, Notes that you want to merge.

Select Outlook Data Items


STEP 11

Now, you can "Specify Date Ranage" according to the needs. Click on Add button and select the Date.

specify date range


Select the "Start Date" and "End Date" to merge PST files with a specific date. Then click on the Add button.

Select Date
STEP 12

In the Advance Option Section, you can check the "Split PST File Size" option to split large sized PST files in MB or GB according to your requirements.

Split PST File Size


Note: For the Split PST file, It is allowed to split the PST files into a Minimum of 100 MB and Maximum size of 200 GB inorder to avoid the chances of file corruption in case of Large PST files.


STEP 13

Next, check the "Exclude Deleted Items" and "Exclude Junk Folder" option as per your needs. The software also provides advance option of "Skip Duplicate Items".

Remove Duplicates


STEP 14

Select the Skip Duplicate Items checkbox and then select Specify Criteria. Now select the required items from Mail, Contacts, Calendar, Notes, Task, and Journals to remove duplicates.


Remove Duplicate Outlook Emails. Select the Email Fields: Subject, Mail Body, To, From, Cc, Bcc, Attachment, Sender Name, Internet Message ID, Sent Date


Remove Duplicate Outlook Emails

Remove Duplicate Outlook Contacts. Select the Contacts Fields: Full Name, Email Address, Mobile Number, Job Title, Categories, Company, Birthday

Remove Duplicate Outlook Contacts

Remove Duplicate Calendar. Select the Calendar Fields: Subject, Start Date, End Date, Attachment, Categories, To, Cc, Bcc, From, Location

Remove Duplicate Outlook Calendars

Select Task Fields: Subject, Start Date, Body, Due Date, Categories, Companies, Status, Attachment

Remove Duplicate Outlook Task

Select Notes Fields: Body, Categories, Creation Date, Size

Remove Duplicate Outlook Notes

Select Journals Fields: Subject, Start, Attachment, Body, Categories, Entry Type, Company

Remove Duplicate Outlook Journals

After, click on Save button to save all settings.


STEP 15

In the end, click on the Next button to start the merging Outlook .pst files into single one process. As soon as the process begins, the detailed progress of the process is visible in the Merge Pane with details such as PST File Name, Duplicate Items, Item Count, current Status, and destination path. The merge operation overall status is shown in the progress bar located at the bottom.

Merge PST Files Successfully
STEP 16

After the process is completed a prompt is shown displaying "The PST Files have been merged Successfully" message. Click OK to proceed further.


PST Merged Successfully
STEP 17

A report is generated in .csv file format, listing all the details of the merged elements.


Report

The software creates a Report folder which contain the Export Report and Fail Report. Below you can see the Export Report:

Export Report

The tool also creates a Fail Report Folder which contains all the items that failed to merge

Fail Report
STEP 18

You can view the output from the selected destination as shown below:


Merged PST Files
STEP 19

Now you can view the Merged PST file data in Outlook.


Import PST in Outlook

STEP 5

You can also choose "Join" option to join multiple PST files by creating a new folder for joined PST files.


Join PST Files
STEP 6

Next, Select "Join All Folders" or "Join Selected Folders" options as per your requirements.


Join Selected Folders


STEP 7

Under Options, Select the "Join in New PST File" to join multiple PST files into a new PST file.


Join in New PST File


Then, Click on the Change option and select the path on your system to save joined PST files.

Browse Folder
STEP 8

You can choose the "Join in Existing PST" option if you want to join PST files with an existing PST file.

Join in Existing PST

Click on "Browse" button and select the existing PST file in which you want to join the selected PST files. Then Click Open.

Browse Existing PST File
STEP 9

You can also choose the option "Join in Outlook Profile" to join multiple PST files into existing Outlook Profile.


Join in Outlook Profile

Also check the Join in Single Folder checkbox option if required.


Select Outlook Items

Note: If you want to join PST files into Existing PST or Outlook Profile, then Outlook should be installed and configured properly. Make sure that the PST files should not corrupt and not in use by any application when you join them.


STEP 10

In the Filter section, Select Items Types: Mail, Calendar, Tasks, Contacts, Journal, Notes that you want to join.


Select Outlook Items
STEP 11

Now, you can "Specify Date Range" according to the needs. Click on Add button and select the Date.


Specify Date Range

Select the "Start Date" and "End Date" to join PST files of a specific date. After that click on the Add button.

Select Date to Join
STEP 12

In the Advance Option, you can check the "Split PST File Size" option to divide large PST files in MB or GB as per your requirements.


Split PST File

Note: For the Split PST file, It is allowed to split the PST files into a Minimum of 100 MB and Maximum size of 200 GB inorder to avoid the chances of file corruption in case of Large PST files.


STEP 13

Check the "Exclude Deleted Items" and "Exclude Junk Folder" to exclude to deleted items and junk folder.


Exclude Deleted Items
STEP 14

As soon as you click on the "Next" button, the software initiates the operation and displays the ongoing process on the Merge Pane. A Hierarchical view of the PST mail data could be seen along with Current PST processing status, the Overall process Status, PST File Name, Duplicate Items, Item Count and Destination Path.


Join PST Files Successfully
STEP 15

After completion of the process, a dialog box appears confirming Successful Join Operation. Click OK to proceed.


PST Joined Successfully
STEP 16

The software generates a report of overall joined items in CSV file.


Report

The Report folder contains Export Report and Fail Report. Below you can see the Export Report:

Export Report of Join PST

The tool also creates a Fail Report Folder that contains items that failed to joined.

Fail Report
STEP 17

You can view the output from the selected destination as shown below:


Joined PST Files
STEP 18

Now you can view the Merged PST file data in Outlook.


Import PST in Outlook

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