Guide For SysTools PST Merge Tool

Select the radio button corresponding to the "Merge" and hit Next button.

Here the software will list all folders of browsed PST file and allow users either choose some selected folder or choose entire folder.

Merge Options: Software provides multiple options to merge PST file data. Select "Merge in New PST" to create a new PST file on your system. Along with this it provides an optional option to Merge in Single Folder.

Next, You can select "Merge in Existing PST" option to combine Outlook PST files with an existing PST file. With this user can choose an optional feature to Merge in Single Folder option.

Under Options, select "Merge in Outlook Profile" and select the Profile from dropdown list. With this, A user can choose an optional feature to Merge in Single Folder option.

Click on "Change" button to browse the destination path to save merged PST file.

A pop up will appear to select the path to save output. Here it allows users either create new folder or select any other folder. At last hit OK button.

You can verify the browsed and path here.

Option to Set Password to PST: This is an option feature that allows users to apply password protection to the output PST file.

Provide password in the pop up and hit OK

Add PST to MS Outlook: Choose this option if you want to add PST file directly in Outlook profile. Hit Next button for next step.

In the Filter section, Select Items Types: Mail, Calendar, Tasks, Contacts, Journal, Notes that you want to merge.

Now, you can "Specify Date Ranage" according to the needs. Click on Add button and select the Date.

Select the "Start Date" and "End Date" to merge PST files with a specific date. Then click on the Add button.

After adding date filter the tool allows to remove unwanted date filter by clicking on Remove button.

Advance Option Section to Customize Merge Process

• Split PST File Size: Here the software allows users to specify the size to split the output PST file ince reaches to provided size. It is a optional feature.
• Exclude Deleted Folder: Select this option if you want to exclude the deleted folder from merge process. It is a optional feature.
• Exclude Junk Folder: Check this option if you want to don't want to merge junk folder.
• Exclude Empty Folder: Check this option if you don't want to merge empty folders.
• Skip Sender Emails: This option allows users to exclude specific sender email from the merging process.

Select the Skip Duplicate Items checkbox and then select Specify Criteria. Now select the required items from Mail, Contacts, Calendar, Notes, Task, and Journals to remove duplicates.

Select the Email Fields: Subject, Mail Body, To, From, Cc, Bcc, Attachment, Sender Name, Internet Message ID, Sent Date.

Select the Calendar Fields: Subject, Start Date, End Date, Attachment, Categories, To, Cc, Bcc, From, Location.

Select the Contacts Fields: Full Name, Email Address, Mobile Number, Job Title, Categories, Company, Birthday.

Select Task Fields: Subject, Start Date, Body, Due Date, Categories, Companies, Status, Attachment.

Select Notes Fields: Body, Categories, Creation Date, Size

Select Journals Fields: Subject, Start, Attachment, Body, Categories, Entry Type, Company

After, click on Save button to save all settings.

At the end, click on the Next button to start the merging Outlook .pst files into single one process.

As soon as the process begins, the detailed progress of the process is visible in the Merge Pane with details such as PST File Name, Duplicate Items, Item Count, current Status, and destination path. The merge operation overall status is shown in the progress bar located at the bottom.

After the process is completed a prompt is shown displaying "The PST Files have been merged Successfully" message. Click OK to proceed further.

Hit on the Destination path link to directly open the output folder.

Now you can view the Merged PST file. You can open this PST file in Outlook easily.