Guide For SysTools PST Merge Tool

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Select the radio button corresponding to the "Merge" text as follows:

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Now click on the "Merge All Folders" button to merge all Outlook folders.

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Or you can click on "Merge Selected Folders" to merge only selected folders.

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Under Options, select "Merge in New PST" to create a new PST file on your system.

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Click on "Change" button and browse for folder to save the merged PST file.

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Note: This option allows you to merge multiple PST files without Outlook installation.

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Next, You can select "Merge in Existing PST" option to combine Outlook PST files with an existing PST file.

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Click on "Browse" button and select the existing PST file in which you want to merge the selected PST files or folder. Then Click the Open button.

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Choose the "Merge in Outlook Profile" option to merge directly with existing Outlook profile.

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Now, you can select the "Merge in Single Folder" checkbox to merge all the PST files data in a single folder.

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Click the Next Button to proceed.

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In the Filter section, Select Items Types: Mail, Calendar, Tasks, Contacts, Journal, Notes that you want to merge.

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Now, you can "Specify Date Ranage" according to the needs. Click on Add button and select the Date.

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Select the "Start Date" and "End Date" to merge PST files with a specific date. Then click on the Add button.

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In the Advance Option Section, you can check the "Split PST File Size" option to split large sized PST files in MB or GB according to your requirements.

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Next, check the "Exclude Deleted Items" and "Exclude Junk Folder" option as per your needs. The software also provides advance option of "Skip Duplicate Items".

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Select the Skip Duplicate Items checkbox and then select Specify Criteria. Now select the required items from Mail, Contacts, Calendar, Notes, Task, and Journals to remove duplicates.

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Remove Duplicate Outlook Emails. Select the Email Fields: Subject, Mail Body, To, From, Cc, Bcc, Attachment, Sender Name, Internet Message ID, Sent Date

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Remove Duplicate Outlook Contacts. Select the Contacts Fields: Full Name, Email Address, Mobile Number, Job Title, Categories, Company, Birthday

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Remove Duplicate Calendar. Select the Calendar Fields: Subject, Start Date, End Date, Attachment, Categories, To, Cc, Bcc, From, Location

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Select Task Fields: Subject, Start Date, Body, Due Date, Categories, Companies, Status, Attachment

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Select Notes Fields: Body, Categories, Creation Date, Size

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Select Journals Fields: Subject, Start, Attachment, Body, Categories, Entry Type, Company

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After, click on Save button to save all settings.

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In the end, click on the Next button to start the merging Outlook .pst files into single one process. As soon as the process begins, the detailed progress of the process is visible in the Merge Pane with details such as PST File Name, Duplicate Items, Item Count, current Status, and destination path. The merge operation overall status is shown in the progress bar located at the bottom.

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After the process is completed a prompt is shown displaying "The PST Files have been merged Successfully" message. Click OK to proceed further.

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A report is generated in .csv file format, listing all the details of the merged elements.

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The software creates a Report folder which contain the Export Report and Fail Report. Below you can see the Export Report:

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The tool also creates a Fail Report Folder which contains all the items that failed to merge

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You can view the output from the selected destination as shown below:

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Now you can view the Merged PST file data in Outlook.

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